Tool Search: OH Extracts
The Student Contact Address Record (FG) reports the addresses of student's contacts from Census.
Ohio Student Contact Address Record (FG) Extract Editor
Report Population and Business Rules
| # | Requirement |
|---|---|
| R1 | Reports based on a student's enrollment from the selected calendar(s). |
| R1.BR1 | Enrollment must have a Service Type = P or N. |
| R1.BR2 | Report one record for every unique combination of enrollment record and household address that occurs within the date range on the extract editor and within the selected calendar(s). |
| R2 | Records should be reported for contacts from the primary household associated with the student. |
| R2.BR1 | Relationship contacts must be associated with a code defining State Definition. If the relationship does not have a mapped state definition, do not report the contact. |
| R2.BR2 | Relationship contact must have an Emergency Priority = NOT NULL. |
| R3 | The primary address associated with the contact should be reported. |
| R3.BR1 | If more than one address is found report based on the most recent Start Date. |
| R4 | If the Start and End date on Household Membership did not occur within the date range on the Extract editor, then the record should not report in the Student Contact Address Record (FG) |
| R4.BR1 | If the End date on Household Membership is between the Extract editor start date and end date (Dropped), then the record should report in the Student Contact Address Record (FG) |
| R4.BR2 | If the End date on the household Membership is >= the End date on the extract editor, then the record should report |
| R4.BR3 | If the End date on Household Membership <= the Extract editor start date, then the record should not report in the Student Contact Address Record (FG) |
| R5 | The report will be generated in State Format(fixed width), HTML, and CSV formats. |
| R6 | File Naming Convention: StudentContactAddressRecord.txt |
Emancipated Student Logic
Self-Contact Address record reports for students who are enrolled and emancipated youth:
- They must have a Non-Household Relationship as themselves.
- When the student is marked as a guardian (self) AND has additional household members marked as guardians, both report, enabling the district to confirm and correct the bad data entry.
Generate the Extract
- Select Student Contact Address Record (FG) as the Extract Type.
- Select the Reporting Period to indicate when the report is being submitted.
- Enter a Date Range in mmddyyyy format or by clicking the calendar icons and selecting dates.
- Select the Format in which the report should generate. Options are State Format (Fixed width), HTML, and CSV. Use HTML or CSV or XML formats for data review and verification and State Format for submission to the State.
- Indicate which Calendar(s) should appear in the report. Student enrollments in the selected calendar(s) report.
- Click Generate Extract to generate the report in the indicated format or Submit to Batch to schedule when the report will generate. If generating multiple extracts at a time (after Campus.1921), requests can only be submitted to the Batch Queue.
Users have the option of submitting a report request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process will allow larger reports to generate in the background, without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.
Extract Layout
Element Name | Description & Format | Campus Location |
|---|---|---|
Filler | N/A | N/A |
Sort Type | Reports as FG for this extract. | N/A |
Filler | N/A | N/A |
Fiscal Year | The end year of the reporting school year. Date field, 4 digits, YYYY | System Administration > Calendar > School Year > End Year Calendar.endYear |
Reporting Period | The Reporting Period selected in the extract editor. Alphanumeric, 1 character | OH State Reporting > OH Extracts > Student Standing (FG) > Reporting Period Not dynamically stored |
LEA IRN | The state-assigned information retrieval number (IRN) of the district.
Numeric, 6 characters | System Administration > Resources > School > School Detail > District IRN Override System Administration > Resources > District Information > District Info > State District Number District.number |
EMIS Student ID Number | The locally determined EMIS student ID, zero padded if necessary. Alphanumeric, 9 characters | Census > People > Demographics > Person Identifiers > Local Student Number Person.studentNumber |
| Contact Sequence Order Number | The sequence number of this contact which determines the order in which this contact is contacted. Numeric, 2 digits | Census > People > Relationships > Emergency Priority RelatedPair.seq |
| Address Type | The code representing the type of the address. If mailing is selected in the household relationship or on the primary address of the primary household, reports as 0123. Otherwise reports as 0765. Numeric, 4 digits | Census > People > Relationships > Mailing; Census > Households > Addresses > Mailing RelatedPair.mailing HouseholdLocation.mailing |
| Address Line 1 | The first line of the contact's address. Alphanumeric, 60 characters | Census > Addresses > Address Info > Number, Prefix, Street, Tag, Direction, Apt Address.prefix, .street, .tag, .dir, .apt |
| Address Line 2 | The second line of the contact's address. Currently reports as blank. Alphanumeric, 60 characters | N/A |
| City | The city of the contact's address. Alphanumeric, 30 characters | Census > Addresses > Address Info > City Address.city |
| County Code | The code for the county of the contact's address. Alphanumeric, 2 characters | Census > Addresses > Address Info > County Address.county |
| State Province Code | The state of the contact's address. Alphanumeric, 2 characters | Census > Addresses > Address Info > State Address.state |
| Postal Code | The zip code of the contact's address. Reports the dash if the full Alphanumeric, 11 characters | Census > Addresses > Address Info > Zip Address.zip |
| Country Code | The country of the contact's address. Alphanumeric, 2 characters | Census > Addresses > Address Info > State Address.state |
Effective Start Date | Reports the Start Date of the address. Date field, 8 characters, YYYYMMDD | Census > Households > Address > Start Date HosueholdLocation.startDate |
