CTE Student File (Oregon)

Tool Search: OR CTE Collection

The CTE Student File reports all students at each CTE site who may or may not participate in a CTE program. It is assumed that ALL students have at least one CTE record. 

CTE participants can report a maximum of four Student Leadership Organization memberships, a maximum of four CTE Work-Based Learning records, and a maximum of two CTE Industry Recognized Credential records between July 1 and June 30 of the selected school year. 

The CTE Course File uses the student information submitted from the same year in the CTE Student File to verify each record. Therefore, the CTE Course File cannot be completed until after the submission of the Student File. 

Screenshot of the CTE Student File, located at Reporting, OR State Reporting, OR CTE CollectionCTE Student File

Read - View, select options, and generate the OR CTE Collection files.
Write - N/A
Add - N/A
Delete - N/A

For more information about Tool Rights and how they function, see the Tool Rights article.

This report might look different from some of the other available Oregon reports. Organization-wide initiatives are being made to improve technology and accessibility.

Report Logic

The information collected in the CTE Student collection is required to calculate the information submitted for the Carl D. Perkins Act. It is submitted in a report called the Consolidated Annual Report (CAR).

Data reports from the following records associated with the student: 

Every student is included in this report, regardless of their participation in CTE programming. 

A student reports when:

  • They are assigned a Student State Identifier (ID). 
  • They are actively enrolled in at least one selected calendar during the selected reporting year. 
  • They are enrolled in a grade level mapped to a state grade level code of 09-12. 

A student does NOT report when:

  • The Calendar of Enrollment is marked as State Exclude. 
  • The Enrollment record is marked as State Exclude or No Show. 
  • The Grade Level of Enrollment is marked as State Exclude. 

Report Editor

Data ElementDescription
Setup
Search CalendarsSearch field to narrow the list of calendars to select. Use the Expand All/Collapse All. Place a checkbox next to the desired school and calendars.
Show Active Year  Only

When set to ON, only those calendars for the current school year are available for selection.

When set to OFF, all calendars from all school years are available for selection.

Report Options
Report TypeDetermines which report generates - CTE Course or CTE Student. 
Start DateEntered date reflects the start of the reporting range in which data reports. This field defaults to July 01 of the school start year.
End DateEntered date reflects the end of the reporting range in which data reports. This field defaults to June 30 of the school end year.
Exclude Cross-Site DataWhen marked, the report does not include staff information for Cross-Site Enrollment courses.
Cross-Site Enrollment is a new tool coming soon. Watch the Cross-Site Enrollment video for more information.
Ad hoc FilterSelect which students to include in the extract by choosing a filter that was created in the Filter Designer. Only those students included in the filter are included in the report.
Output Options
Report ProcessingSelect Generate Now to generate the report immediately. Select Submit to Batch to choose when the report generates. Submit to Batch is useful when generating the report for several calendars or for larger amounts of data being reported. See the Batch Queue article for more information.
Format TypeDetermines in which format the report generates - CSV, HTML, or XML.

Generate the Report

  1. Search for and select the desired Calendars.
  2. Select CTE Student from the Report Type field. 
  3. Enter the correct Start Date and End Date
  4. Choose an Ad hoc Filter to return just the course and staff information included in the selected filter. 
  5. Select the desired Report Processing option of Generate Now or Submit to Batch Queue
  6. Select the desired Format Type
  7. Click Generate. The report displays in the selected format.


Screenshot of the CTE Student File in CSV Format, starting with the CTE specific fields. CTE Student File - CSV Format


Screenshot of the CTE Student File in HTML Format, starting with the CTE specific fields. CTE Student File - HTML Format

Report Layout

The following fields are the same on many Oregon state reports. Click the Click to expand link to view these fields.

Click here to expand...

Data Element Description Location
Check Digit Student Identifier Lists the student's state-issued identification number.

Numeric, 10 digits
Demographics > Person Identifiers > Student State ID

Person.stateID
District Student Identifier Lists the student's district-issued identification number.

Numeric, 10 digits
Demographics > Person Identifiers > Local Student Number

Person.studentNumber
Resident District Institution Identifier Reports the district number in which the student resides.

Numeric, 10 digits

Enrollments > State Reporting Fields > Resident District

Enrollment.residentDistrict
District Information > State District Number

District.number
Resident School Institution Identifier Reports the school number in which the student resides.

Numeric, 10 digits
Enrollments > State Reporting Fields > Resident School

Enrollment.residentSchool
District Information > State School Number

School.number
Attending District Institution Identifier Reports the district number in which the student is enrolled.

Numeric, 10 digits
Enrollments > State Reporting Fields > Serving District

Enrollment.servingDistrict
District Information > State District Number

District.number
Attending School Institution Identifier Reports the school number in which the student is enrolled.

Numeric, 10 digits
Enrollments > State Reporting Fields > Serving School

Enrollment.servingSchool
District Information > State School Number

School.number
Institution Filler N/A N/A
Legal Last Name

Reports the student’s legal last name.


When the Legal Last Name field is not populated, information reports from the Last Name field.


Alphanumeric, 50 characters

Identities > Identity Information > Protected Identity Information > Legal Last Name


Identity.legalLastName


Demographics > Person Information > Last Name


Identity.lastName

Legal First Name

Reports the student’s legal first name.


When the Legal First Name field is not populated, information reports from First Name field.


Alphanumeric, 30 characters

Identities > Identity Information > Protected Identity Information > Legal First Name


Identity.legalFirstName


Demographics > Person Information > First Name


Identity.firstName

Legal Middle Name

Reports the student’s legal middle name.


When the Legal Middle Name field is not populated, information reports from the Middle Name field. 


Alphanumeric, 30 characters

Identities > Identity Information > Protected Identity Information > Legal Middle Name


Identity.legalMiddleName


Demographics > Person Information > Middle Name


Identity.middleName

 Suffix (Generational Code)

Indication student is considered a Junior, III, etc. 


Alphanumeric, 3 characters

Demographics > Person Information


Identity.suffix

Preferred Last Name Reports the student's last name.

Alphanumeric, 50 characters

Demographics > Person Information > Last Name


Identity.lastName

Preferred First Name Reports the student's first name.


Alphanumeric, 30 characters

Demographics > Person Information > First Name


Identity.firstName

Preferred Middle Name

Reports the student’s legal middle name.


Alphanumeric, 30 characters

Demographics > Person Information > Middle Name


Identity.middleName

Birth Date Reports the student's date of birth.

Date field, 8 digits (MMDDYYYY)

Demographics > Person Information > Birth Date


Identity.birthDate

Gender Code Reports the student's Legal Gender as either Male (M), Female (F) or Non-Binary (X).

When the Legal Gender field is not populated, information reports from the Gender field.

When the Legal Gender or Gender fields are not populated, reports a value of X.

Alphanumeric, 1 character (M, F, X)
Identities > Identity Information > Protected Identity Information > Legal Gender


Identity.legalGender


Demographics > Person Information > Gender


Identity.Gender

Hispanic/Latino Ethnicity Flag

An indication of whether a student identifies as having a Hispanic ethnicity.

  • Reports a value of Y when Is the individual Hispanic/Latino? is set to Yes. 
  • Reports a value of N when Is the individual Hispanic/Latino? is set to No or is not populated.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Is the individual Hispanic/Latino?


Identity.hispanicEthnicity

American Indian/Alaskan Native Flag  Reports a value of Y when the American Indian or Alaskan Native checkbox is marked.

Reports a value of N when it is not marked.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Race/Ethnicity > American Indian or Alaska Native


Identity.raceEthnicity

Asian Race Flag Reports a value of Y when the Asian checkbox is marked.

Reports a value of N when it is not marked.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Race/Ethnicity > Asian


Identity.raceEthnicity

BlackRace Flag Reports a value of Y when the Black/African American checkbox is marked.

Reports a value of N when it is not marked.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Race/Ethnicity > Black or African American


Identity.raceEthnicity

White Race Flag Reports a value of Y when the White checkbox is marked.

Reports a value of N when it is not marked.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Race/Ethnicity > White


Identity.raceEthnicity

Native Hawaiian/Other Pacific Islander Race Flag Reports a value of Y when the Native Hawaiian or Other Pacific Islander checkbox is marked.

Reports a value of N when it is not marked.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Race/Ethnicity > Native Hawaiian or Other Pacific Islander


Identity.raceEthnicity

Race Filler N/A N/A
Language of Origin Code Reports the language that is most often spoken in the student's home.

Numeric, 4 digits

Demographics > Person Information > Home Primary Language


Identity.homePrimaryLanguage

Partial Social Security Number Reports the last four digits of the student's Social Security number.

Numeric, 4 digits

Demographics > Person Information > Soc Sec Num


Identity.SSN

Enrolled Grade Code Reports the state grade level that is mapped to the student's grade level of enrollment.

Numeric, 2 digits
Enrollments > General Enrollment Information > State Grade Level

Enrollment.stateGradeLevel
Street Address Reports the student's Primary Household address.

The following logic is used when reporting addresses when a student is associated with multiple addresses:
  • A Street Address is selected over a P.O Box.
  • A Primary household membership is selected over a secondary household membership.
  • A Primary location is selected over a secondary location.
  • The household ID is used as a tiebreaker when multiple addresses have the same/earliest start date.
  • The location ID is used as a tiebreaker when the start date on multiple household locations is the same. 
  • When a P.O. Box is the only address available for the student, that address reports. 
Alphanumeric, 45 characters
Household > Address > Number, Prefix, Street, Tag

Address.number
Address.prefix
Address.street
Address.tag
City Reports the city in which the student resides.

Alphanumeric, 20 characters
Household > Address > City

Address.city
Zip Code Reports the five digit zip code of the student's address.

Numeric, 5 digits
Household > Address > Zip

Address.zip
Zip Plus Four Code Reports the additional four digits of the zip code associated with the student's address.

Numeric, 4 digits
Household > Address > Zip

Address.zip
Resident County Code Reports the county of residence code from the student's primary enrollment record as of the date of generation.

When there is no primary enrollment, reports from the partial enrollment, then from the Special Education enrollment.

When there are multiple primary enrollments, reports from the most recent entered enrollment.

Numeric, 2 digits
Enrollment > State Reporting Fields > Resident County

Enrollment.residentCounty
Phone Number Reports the student's 10-digit phone number as entered in the Cell Phone field in the Personal Contact Information.

When the Cell Phone field is not populated, reports from the Other Phone field.

Numeric, 10 digits (XXXXXXXXXX)
Demographics > Personal Contact Information > Cell Phone

Contact.cellPhone
Teacher Filler N/A N/A
High School Entry Cohort School Year Reports the concatenated school year value based on the student's date of first entry into 9th grade.

When the student enters 9th grade in the 22-23 school year, a value of 2223 reports.

Numeric, 4 digits
Graduation > Date First Entered Grade 9

Graduation.grade9Date
Student Filler N/A N/A
Economically Disadvantaged Flag Reports a value of Y when:
  • The active school history at the time of report generation identifies the school as Provision 2.
  • The student has an active FRAM record at the time of report generation where the Eligibility is Free or Reduced.

Reports a value of N when there is no active FRAM record or when the Eligibility is NOT Free or Reduced. 


Alphanumeric, 1 character (Y or N)

Eligibility > Eligibility Detail > Eligibility

POSEligibility.eligibility
School > School History > Provision Status

SchoolAttribute.provision
Title 1 Flag Reports a value of Y when the student has an active Title 1 record on the date of report generation.

When there is no active Title 1 record on the date of report generation, a value of N reports.

Alphanumeric, 1 character (Y or N)
Title 1 > Start Date, End Date

Title1.startDate
Title1.endDate
Special Education Flag Reports a value of Y when the student has a locked IEP OR has a data plan that is active on the day of report generation AND has a Special Ed Eligibility entry of Yes.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)
Enrollments > Special Ed Fields > Status

Enrollment.specialEdStatus


Section 504 Flag Reports a value of Y when the student has an active Section 504 record on the date of report generation.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)
Section 504 > Start Date, End Date

Section504.startDate
Section504.endDate
Migrant Education Flag Reports a value of Y when the student has an active Migrant record on the date of report generation.

Active is defined as the report generation date being on or after the Services Start Date and on or before the Services End Date.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)
Migrant > Services Start Date, Services End Date

Migrant.servicesStartDate
Migrant.servicesEndDate
Indian Education Flag Reports as N for all records. N/A
English Learner Flag Reports a value of Y ONLY when the student has an active EL record at the time of generation where the EL Program Status is EL.

Active is defined as the report generation date being on or after the Identified Date and on or before the Program Exit Date.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)
English Learner > Program Status, Identified Date, Program Exit Date

lep.programStatus
lep.identifiedDate
lep.exitDate
Distance Learning Flag Reports a value of Y when the Distance Learning checkbox is marked on the student's enrollment record.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)
Enrollments > State Reporting Fields > Distance Learning

Enrollment.distanceLearning

Homeschooling Flag Reports a value of Y when the Home School checkbox is marked on the student's enrollment record.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)
Enrollments > State Reporting Fields > Home School

Enrollment.homeSchooled
Transition Program Flag When the Special Education Flag (field 38) reports a value of Y, logic checks the student's State Reporting Plan to see if it is active during the reporting range. When yes, this field reports as Y.

Otherwise, a value of N reports.

Alphanumeric, 1 character (Y or N)
Enrollments > Special Ed Fields > Status

Enrollment.specialEdStatus

Special Ed Documents > Data Plan


Alternative Education Program Flag Reports a value of Y when the student's calendar of enrollment as of the report generation date contains a Calendar Type of Alternative.

Otherwise, reports a blank value.

Alphanumeric, 1 character (Y)
Calendar Information  > Calendar Info > Type

Calendar.type
Tribal Affiliation Code
Indicates Tribal affiliation with a federally recognized, state-acknowledged, or terminated Tribe for the student, their parent, or their grandparent.
  • When the student's Race/Ethnicity is marked as American Indian or Alaska Native, reports a value of Y. 
  • When the Detail Ancestry/Tribal Code field contains a value, reports a value of Y. 
Otherwise, reports a blank value.

Alphanumeric, 1 character (Y)
Identities > Race/Ethnicity > American Indian or Alaska Native, Detailed Ancestry/Tribal Codes

Identity.raceEthnicity
Identity.raceSubcategory
Talented and Gifted Flag Reports a value of Y when the student has an active Gifted record as of the date of report generation.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)
Gifted > Start Date, End Date

gifted.startDate
gifted.endDate
Additional Language Code Reports any additional language codes assigned on the student's Identities record.

Alphanumeric, 4 characters
Identities > Secondary Language

Identity.altLanguage
Demographic Filler N/A N/A


The following fields are unique to the Discipline Incidents File Report.

Data ElementDescriptionLocation
CTE Academically Disadvantaged Flag

Indicates a student who is academically disadvantaged and requires special services and assistance in order to succeed.


Reports a value of Y when the Academically Disadvantaged checkbox is marked on the Enrollment record; otherwise, reports a value of N. 


Alphanumeric, 1 character (Y or N)

Enrollment > State Reporting Fields > Academically  Disadvantaged

Enrollment.disadvantaged
CTE Year End Status CodeReports the student's CTE Status as of the end of the school year, based on the assigned code.

Alphanumeric, 1 character 
Enrollment > State Reporting Fields > CTE End of Year Status

Enrollment.eoyCTEStatus
CTE Student Leadership Organization Code 1

Reports the assigned Student Leadership Organization code from the student's CTE record. 


The code reports when the student has at least one CTE record where at least one Student Organization is selected AND is active on at least one date in the reporting school year (July 1 to June 30). 


When no Student Organizations are assigned or they are assigned but not in the reporting school year, a blank value reports for this field and the next three fields.


Alphanumeric, 1 character  

Career and Technical Education (CTE) > Organization Information > Student Organization, Start Date, End Date

CareerTechnicalEducation.studentOrganization


CareerTechnicalEducation.organizationStartDate


CareerTechnicalEducation.organizationEndDate


CTE Student Leadership Organization Code 2

Reports the next assigned Student Leadership Organization code from the student's CTE record that is different than the code assigned in the previous field. 


The code reports when the student has at least two CTE records where at least one Student Organization is selected AND is active on at least one date in the reporting school year (July 1 to June 30). 


When no Student Organizations are assigned or they are assigned but not in the reporting school year, a blank value reports for the previous field, this field, and the next two fields.


Alphanumeric, 1 character  

Career and Technical Education (CTE) > Organization Information > Student Organization, Start Date, End Date


CareerTechnicalEducation.studentOrganization

CareerTechnicalEducation.organizationStartDate


CareerTechnicalEducation.organizationEndDate


CTE Student Leadership Organization Code 3

Reports the next assigned Student Leadership Organization code from the student's CTE record that is different than the previous two codes assigned. 


The code reports when the student has at least three CTE records where at least one Student Organization is selected AND is active on at least one date in the reporting school year (July 1 to June 30). 


When there are no Student Organizations assigned or they are assigned but not in the reporting school year, a blank value reports for the previous two fields, this field, and the next field.


Alphanumeric, 1 character  

Career and Technical Education (CTE) > Organization Information > Student Organization, Start Date, End Date


CareerTechnicalEducation.studentOrganization

CareerTechnicalEducation.organizationStartDate


CareerTechnicalEducation.organizationEndDate

CTE Student Leadership Organization Code 4

Reports the next assigned Student Leadership Organization code from the student's CTE record that is different than the previous three codes assigned. 


The code reports when the student has at least four CTE records where at least one Student Organization is selected AND is active on at least one date in the reporting school year (July 1 to June 30). 


When no Student Organizations are assigned or they are assigned but not in the reporting school year, a blank value reports for this field and the previous three fields.


Alphanumeric, 1 character  

Career and Technical Education (CTE) > Organization Information > Student Organization, Start Date, End Date


CareerTechnicalEducation.studentOrganization


CareerTechnicalEducation.organizationStartDate


CareerTechnicalEducation.organizationEndDate

Work-Based Learning Type Code 1
Reports the first assigned Work-Based Learning Type Code from the student's CTE record. 


When the student has at least one CTE record where at least one Work-Based Learning Type Code is selected AND is active on at least one date in the reporting school year (July 1 to June 30), the code reports. 


When no Work-Based Learning Type Codes are assigned or they are assigned but not in the reporting school year, a blank or Z value reports.


Only one Work-Based Learning Type Code can be assigned per CTE record. When more reportable Work-Based Learning Type codes exist, an additional CTE record must be created. 


Alphanumeric, 1 character  

Program Participation > Career and Technical Education (CTE) (tab)  > Work Based Learning

CareerTechnicalEducation.wblType
Work-Based Learning Hours Code 1Reports the total hours entered for all active CTE records for the Work-Based Learning Code reported in the previous field is the same, based on the following:
  • When the hours value:
    1. falls on/between 0-25, report as '0-25'
    2. falls on/between 26-50, report as '26-50'
    3. falls on/between 51-75, report as '51-75'
    4. falls on/between 76-100, report as '76-100'
    5. falls on/between 101-125, report as '101-125'
    6. falls on/between 126-150, report as '126-150'
    7. falls on/between 151-175, report as '151-175'
    8. falls on/between 176-200, report as '176-200'
    9. is more than 200, report as '200+'
Numeric, 7 digits
Program Participation > Career and Technical Education (CTE) (tab)  > Program Information > Hours

CareerTechnicalEducation.hours
Work-Based Learning Type Code 2
Reports the first assigned Work-Based Learning Type Code from the student's CTE record. 


When the student has at least two CTE records where at least one Work-Based Learning Type Code is selected AND is active on at least one date in the reporting school year (July 1 to June 30), the second unique code reports. 


When there are no Work-Based Learning Type Codes assigned or they are assigned but not in the reporting school year, a blank or Z value reports


Only one Work-Based Learning Type Code can be assigned per CTE record. When more reportable Work-Based Learning Type codes exist, an additional CTE record must be created. 


Alphanumeric, 1 character  

Program Participation > Career and Technical Education (CTE) (tab)  > Work Based Learning


CareerTechnicalEducation.wblType
Work-Based Learning Hours Code 2Reports the total hours entered for all active CTE records for the Work-Based Learning Code reported in the previous field is the same, based on the following:
  • When the hours value:
    1. falls on/between 0-25, report as '0-25'
    2. falls on/between 26-50, report as '26-50'
    3. falls on/between 51-75, report as '51-75'
    4. falls on/between 76-100, report as '76-100'
    5. falls on/between 101-125, report as '101-125'
    6. falls on/between 126-150, report as '126-150'
    7. falls on/between 151-175, report as '151-175'
    8. falls on/between 176-200, report as '176-200'
    9. is more than 200, report as '200+'
Numeric, 7 digits
Program Participation > Career and Technical Education (CTE) (tab)  > Program Information > Hours

CareerTechnicalEducation.hours
Work-Based Learning Type Code 3Reports the third assigned Work-Based Learning Type Code from the student's CTE record. 


When the student has at least three CTE records where at least one Work-Based Learning Type Code is selected AND is active on at least one date in the reporting school year (July 1 to June 30), the third unique code reports. 


When no Work-Based Learning Type Codes are assigned or they are assigned but not in the reporting school year, a blank or Z value reports.


Only one Work-Based Learning Type Code can be assigned per CTE record. When more reportable Work-Based Learning Type codes exist, an additional CTE record must be created. 


Alphanumeric, 1 character  

Program Participation > Career and Technical Education (CTE) (tab)  > Work Based Learning


CareerTechnicalEducation.wblType
Work-Based Learning Hours Code 3Reports the total hours entered for all active CTE records for the Work-Based Learning Code reported in the previous field is the same, based on the following:
  • When the hours value:
    1. falls on/between 0-25, report as '0-25'
    2. falls on/between 26-50, report as '26-50'
    3. falls on/between 51-75, report as '51-75'
    4. falls on/between 76-100, report as '76-100'
    5. falls on/between 101-125, report as '101-125'
    6. falls on/between 126-150, report as '126-150'
    7. falls on/between 151-175, report as '151-175'
    8. falls on/between 176-200, report as '176-200'
    9. is more than 200, report as '200+'
Numeric, 7 digits
Program Participation > Career and Technical Education (CTE) (tab)  > Program Information > Hours


CareerTechnicalEducation.hours
Work-Based Learning Type Code 4Reports the fourth assigned Work-Based Learning Type Code from the student's CTE record. 


When the student has at least four CTE records where at least one Work-Based Learning Type Code is selected AND is active on at least one date in the reporting school year (July 1 to June 30), the third unique code reports. 


When no Work-Based Learning Type Codes are assigned or they are assigned but not in the reporting school year, a blank or Z value reports.


Only one Work-Based Learning Type Code can be assigned per CTE record. When more reportable Work-Based Learning Type codes exist, an additional CTE record must be created. 


Alphanumeric, 1 character  

Program Participation > Career and Technical Education (CTE) (tab)  > Work Based Learning


CareerTechnicalEducation.wblType
Work-Based Learning Hours Code 4Reports the total hours entered for all active CTE records for the Work-Based Learning Code reported in the previous field is the same, based on the following:
  • When the hours value:
    1. falls on/between 0-25, report as '0-25'
    2. falls on/between 26-50, report as '26-50'
    3. falls on/between 51-75, report as '51-75'
    4. falls on/between 76-100, report as '76-100'
    5. falls on/between 101-125, report as '101-125'
    6. falls on/between 126-150, report as '126-150'
    7. falls on/between 151-175, report as '151-175'
    8. falls on/between 176-200, report as '176-200'
    9. is more than 200, report as '200+'
Numeric, 7 digits
Program Participation > Career and Technical Education (CTE) (tab)  > Program Information > Hours


CareerTechnicalEducation.hours
CTE Industry-Recognized Credential Code 1

Reports the first assigned CTE Industry-Recognized Credential. 


When the student does NOT have at least one Career and Technical Education (CTE) record where at least one Certificate Information record contains a value selected in Certificate/Credential/Associate Degree is NOT 000000000 or null/blank, a value of 0000000000 (10 zeros) reports.

When the student has at least one Career and Technical Education (CTE) record that contains at least one Certificate Information (card) record where the Certificate/Credentials/Associate Degree is NOT 0000000000 or null/blank AND the Administered Date falls on/between 07/01 - 06/30 of the reporting school year, ALL reportable Certificate/Credentials/Associate Degree records are reviewed to determine what reports: 
  • When ONLY ONE Certificate is reportable for this student, that code reports.
  • When there is more than one reportable Certificate for this student, the first Code from the Certificate Information record reports based on the following Credential Status hierarchy:
    1. Report code(s) from Credential marked as Passed.
    2. When there are no Credentials that are Passed, report code(s) from Credential marked as Failed.
    3. When there are no Certificates that are Passed or Failed, reports code(s) from the Credential marked as In Progress. 
Numeric, 10 digits
Career and Technical Education (CTE) > Certificate Information > Certificate(s)/ Credentials/Associate Degree(s)

CareerTechnicalEducation.certCredentialDegree
CTE Industry-Recognized Credential Credential Administration Date 1Reports the date the industry-recognized credential test was administered that is within the current school year, not in the future.

This reports ONLY when the previous field reports a value other than 0000000000. Otherwise, a blank value reports.

Date field, 8 characters (MMDDYYYY)
Career and Technical Education (CTE) > Certificate Information > Administered Date

CareerTechnicalEducation.administeredDate
CTE Industry-Recognized Credential Credential CIP Code 1Indicates the CIP code associated with the industry-recognized credential taken by the student.

Reports only when the value reported for Industry-Recognized Credential Code 1 is not 0000000000. Otherwise, reports a blank value.

Numeric, 6 digits
Career and Technical Education (CTE) > Certificate Information > CIP  Code

CareerTechnicalEducation.cipCode
CTE Industry-Recognized Credential Pass Indicator Code 1Indicates whether the student passed or did not pass the Industry-Recognized Credential Code 1 credential. 
  • Reports a value of M when the student met the requirements (passed) for the CTE IRC set for the respective IRCCd.
  • Reports a value of D when the student did not meet the requirements (failed to pass) of the CTE IRC set for the respective IRCCd.

Alphanumeric, 1 character (M or D)

Career and Technical Education (CTE) > Certificate Information > Credential Status

CareerTechnicalEducation.credentialStatus
CTE Industry-Recognized Credential Code 2

Reports the second assigned CTE Industry-Recognized Credential Code. 


When the student does NOT have at least one Career and Technical Education (CTE) record where at least two Certificate Information records contain a value selected in Certificate/Credential/Associate Degree is NOT 000000000 or null/blank, a value of 0000000000 (10 zeros) reports.

When the student has at least one Career and Technical Education (CTE) record that contains at least two Certificate Information (card) records where the Certificate/Credentials/Associate Degree is NOT 0000000000 or null/blank AND the Administered Date falls on/between 07/01 - 06/30 of the reporting school year, ALL reportable Certificate/Credentials/Associate Degree records are reviewed to determine what reports: 
  • When ONLY TWO Certificates are reportable for this student, the second unique code reports.
  • When there is more than two reportable Certificate for this student, the first Code from the Certificate Information record reports based on the following Credential Status hierarchy:
    1. Report the unique code(s) from Credential marked as Passed first (assuming Credential 1 is also passed).
    2. When there are no Credentials that are Passed, report the unique code(s) from the Credential marked as Failed.
    3. When no Certificates are Passed or Failed, report the unique code(s) from the Credential marked as In Progress. 
Numeric, 10 digits
Career and Technical Education (CTE) > Certificate Information > Certificate(s)/ Credentials/ Associate Degree(s)

CareerTechnicalEducation.certCredentialDegree
CTE Industry-Recognized Credential Credential Administration Date 2Reports the date the industry-recognized credential test was administered, which is within the current school year, not in the future.

This reports ONLY when the previous field reports a value other than 0000000000. Otherwise, a blank value reports.

Date field, 8 characters (MMDDYYYY)
Career and Technical Education (CTE) > Certificate Information > Administered Date

CareerTechnicalEducation.administeredDate
CTE Industry-Recognized Credential Credential CIP Code 2Indicates the CIP code associated with the industry-recognized credential taken by the student.

This only reports when the value reported for Industry-Recognized Credential Code 2 is not 0000000000. Otherwise, it reports a blank value.

Numeric, 6 digits
Career and Technical Education (CTE) > Certificate Information > CIP  Code

CareerTechnicalEducation.cipCode
CTE Industry-Recognized Credential Pass Indicator Code 2Indicates whether the student passed or did not pass the Industry-Recognized Credential Code 2 credential. 
  • Reports a value of M when the student met the requirements (passed) for the CTE IRC set for the respective IRCCd.
  • Reports a value of D when the student did not meet the requirements (failed to pass) of the CTE IRC set for the respective IRCCd.

Alphanumeric, 1 character (M or D)

Career and Technical Education (CTE) > Certificate Information > Credential Status

CareerTechnicalEducation.credentialStatus
CIP Code for WBL Code 1Indicates the CIP Code associated with the CTE WBL taken by the student for WBL Code 1. 
  • When the WBL Type Code 1 reports a value of Z, this field reports blank. 
  • When the WBL Type Code 1 does not report a value of Z, reports the same WBL CIP Code 1 from the same record. Otherwise, reports blank. 
Numeric, 6 digits
Career and Technical Education (CTE) > State-Defined Elements > WBL CIP Code

Definition.cipCode
CIP Code for WBL Code 2
Indicates the CIP Code associated with the CTE WBL taken by the student for WBL Code 2. 
  • When the WBL Type Code 2 reports a value of Z, this field reports blank. 
  • When the WBL Type Code 2 does not report a value of Z, reports the same WBL CIP Code 2 from the same record. Otherwise, reports blank. 
Numeric, 6 digits
Career and Technical Education (CTE) > State-Defined Elements > WBL CIP Code

Definition.cipCode
CIP Code for WBL Code 3Indicates the CIP Code associated with the CTE WBL taken by the student for WBL Code 3. 
  • When the WBL Type Code 3 reports a value of Z, this field reports blank. 
  • When the WBL Type Code 3 does not report a value of Z, reports the same WBL CIP Code 3 from the same record. Otherwise, reports blank. 
Numeric, 6 digits
Career and Technical Education (CTE) > State-Defined Elements > WBL CIP Code

Definition.cipCode
CIP Code for WBL Code 4Indicates the CIP Code associated with the CTE WBL taken by the student for WBL Code 4. 
  • When the WBL Type Code 4 reports a value of Z, this field reports blank. 
  • When the WBL Type Code 4 does not report a value of Z, reports the same WBL CIP Code 3 from the same record. Otherwise, reports blank. 
Numeric, 6 digits
Career and Technical Education (CTE) > State-Defined Elements > WBL CIP Code

Definition.cipCode
CTE FillerN/AN/A