Tool Search: Reason by Period
Reason by Period displays a count of student absences per absence reason per attendance period. This graph is useful in understanding trends in the types of absences occurring during which attendance periods of the school day (for students with an Attendance GRAD Score between 50 and 100).
This report is only available for district users who have purchased the Campus Analytics Suite.
To view the graph, you must have at least Read tool rights for Reason by Period. You must also have calendar rights assigned for any calendar(s) reporting data.
NOTE: Insights visualizations may contain PII and include data for tools a user may not have rights to access.
Understanding the Chart
The Reason by Period chart is a useful way to see a large amount of absenteeism data and how this data varies for each attendance period in the school day. You can quickly learn that a certain absence reason is overwhelmingly occurring during a specific period(s), and with this knowledge, you can develop an intervention for improving this issue.
Double-clicking a bar will show you a table detailing all the data that makes up that bar.
Use the table below for help in understanding each sub-report column:
| Column | Description |
|---|---|
| Student Name | The student's full name. |
| Attendance Period | The attendance period reporting data. |
| Period Schedule Name | The name of the period schedule reporting data. |
| Attendance Date | The date of the absence. |
| Excuse Code | The excuse (reason) code for the absence. |
| Excuse Reason | The excuse reason for the absence. |
| Student Person ID | The personID for the student reporting data. |
Using the dropdown list in the image below, you can filter data to display a count of student absences per attendance period.
| Chart Option | Description |
|---|---|
| Count of Attendance | Displays the number of attendance absences per attendance period. |
| Count of Students | Displays the number of students absent per attendance period. |
You can remove and filter any data from the bar graph by clicking the 
button, selecting the data type you wish to filter, and unchecking the data you wish to remove from the graph.
Filtering Chart Data
You can filter chart data to only students in your Early Warning Watchlist, Counseling Caseload, and/or a specific Student Ad Hoc filter by clicking the Students button and selecting any combination of these options.
Ad Hoc Queries and Selection Editors are supported in Insights by filtering from the Student panel.
Pass-through SQL Queries are not supported in Insights.
Creating Templates
Templates allow you to save all filtering and formatting options you have set for a chart and have these options automatically applied each time you select a template. Templates are chart-specific, meaning they are only available and apply to the chart for which they were created.
For example, if you filter the chart data by Watchlist in the Student option (see section above) and modify any formatting and field options (any options shown below), you can save all your selections as a template by clicking Templates and selecting Save New Template.
Once saved, each time you return to this chart you can automatically apply these options by clicking Select Template, choosing the template, and selecting Apply.
Additional Report Options
The table below directs you toward additional information about the available on-screen options.
| Option | Description |
|---|---|
Grid and Chart | Report data can be viewed in a grid or other visualization charts. See this article for more information. |
Format | Format options allow you to modify how cells represent data within the report. See this article for more information. |
Options | The Options menu gives you layout options for how you would like the table to be displayed (Layout), how grand totals are displayed in the table (Grade Totals), and how subtotals should be displayed (Subtotals). See this article for more information. |
Export | The report can be exported to a number of different formats by clicking the Export icon and selecting an option. See this article for more information. |
Fields | The Fields icon allows you to modify the order of the fields in the report, add or remove fields from the report table, and modify which fields are used in rows or columns. See this article for more information. |
