PATH: KY State Reporting > FRYSC Group Program Report
The FRYSC Group Programs Report provides aggregate and student-level information about usage of FRYSC group programs in a given district.
This article includes the following topics:
Image 1: FRYSC Group Program Report Editor
Report Logic
The following report logic is used:
- An aggregate count of students and parents who participate in FRYSC Group Programs is reported.
- Only FRYSC Group Programs which start and end dates which overlap the date range entered on the extract editor will report.
- Students marked as State Exclude or with No Show enrollment records are included in reported data.
- If a Group Program has no end date, the report will assume the end date is June 30th of the same FRYSC school year as the Group Program's start date.
- The Date Range on the extract editor will default to the following:
- The Start Date will default to 07/01 of the year selected in the Campus toolbar.
- The End Date will default to 06/30 of the school year selected in the Campus toolbar or the current date, whichever is earlier.
- The Include Rosters checkbox is only available for Calendar and Program Report Options.
- FRYSC centers are sorted alphabetically by name.
- Calendars are sorted first by year and then alphabetically by name.
- Programs are sorted first alphabetically by calendar, then alphabetically by program name.
- The report is sorted based on the Report Option selected and then by Program Start Date, from earliest start date to most recent.
The generated file name is structured as follows:
- District Edition: FRYSC_DistrictNameCo_YYYY_GrpPgm.pdf
- The District name is truncated so the word County is truncated to Co and the word Independent is truncated to Ind and any part of the name after the Co or Ind is removed. If a district has neither the word County or Independent, the name is not truncated.
- YYYY = the four digit end year being reported. This year is pulled from the end date entered in the Date Range on the extract editor. For example, if the end date entered is 06/30/2013, the end year reported is 2013.
- State Edition: FRYSC_YYYY_GrpPgm.pdf
- YYYY = the four digit end year being reported. This year is pulled from the end date entered in the Date Range on the extract editor. For example, if the end date entered is 06/30/2013, the end year reported is 2013.
Generating the FRYSC Group Program Report
- Enter the Date Range. Only FRYSC Group Programs active within the date range entered are reported.
- Select a Report Option:
- FRYSC - Report data is run against FRYSC Center data sets.
- Calendar - Report data is run against School (Calendar) data sets.
- Program - Report data is run against Program (FRYSC Group Program) data sets.
- Select the FRYSC Center, Calendar or Group Programs used to report data, based on the Report Option selected.
Filter data by selecting an Ad Hoc Filter (optional).
Select how the report will be generated:
Generate Report The report will generate immediately and display in a new window in the designated format. Submit to Batch The report can be scheduled for when it generates and will be sent to the Batch Queue tool.
Understanding the FRYSC Group Program Report
See the following sections for more information about each part of the FRYSC Group Program Report.
Header Elements
Image 2: FRYSC Group Program - Header
Data Element | Description | Type, Format and Length | Campus Database | Campus Application |
|---|---|---|---|---|
County | The name of the county associated with the FRYSC data being reported. | Alpha | District.county | System Administration > Resources > District Information > County |
| School | The school associated with the report student's most recent enrollment by start date within the date range entered on the extract editor. | Alpha | School.name | System Administration > Resources > School > Name |
| Date | The dates entered on the extract editor. | Date field, 10 characters MM/DD/YYYY | N/A | KY State Reporting > FRYSC Group Programs Report > Date Range |
Aggregate Data Elements
Image 3: Aggregate Data Elements
Data Element | Description | Type, Format and Length | Campus Database | Campus Application |
|---|---|---|---|---|
Category | The name of the group program category. The category acts as a label for each row. | Alpha | FRYSCGroupProgramKY. | Programs > FRYSC Group Programs > Program Category > (the value before the colon is the program category) |
| Program Type | The name of the group program type. The program acts acts as a label for each row. | Alpha | FRYSCGroupProgramKY. | Programs > FRYSC Group Programs > Program Category > (the value after the colon is the program category) |
| Program Title | The title of the group program. | Alpha | FRYSCGroupProgramKY. | Programs > FRYSC Group Programs > Program Title |
| Start Date | The group program start date. | Date field, 10 characters MM/DD/YYYY | FRYSCGroupProgramKY. | Programs > FRYSC Group Programs > Start Date |
| End Date | The group program end date. | Date field, 10 characters MM/DD/YYYY | FRYSCGroupProgramKY. | Programs > FRYSC Group Programs > End Date |
| Duplicated Students Contacts | This field reports a count of all students who have at least one active group program record, by type.
| Whole Number | FRYSCGroupProgramKY. | Student Information > FRYSC > Group Program Detail |
| Duplicated Parents Contacts | This field reports a count of all students who have at least one active group program record, by category/type where the program is for the parent.
| Whole Number | FRYSCGroupProgramKY. | Student Information > FRYSC > Group Program Detail |
| #of Meetings | The sum of all meetings for all programs in the given category. This includes unused programs.
| Whole Number | FRYSCGroupProgramKY. | Programs > FRYSC Group Programs > # of Meetings |
| Total Contact Counts | The total number of all student and parent contacts made in the meetings during the reporting period.
| Whole Number | FRYSCGroupProgramKY. FRYSCGroupProgramKY. FRYSCGroupProgramKY. | Programs > FRYSC Group Programs |
| Time Frame | The time frame of the group program. | Alpha | FRYSCGroupProgramKY. | Programs > FRYSC Group Programs > Time Frame |
| #Hrs | The sum of Total Program Hours for all programs in the given category. This includes unused programs.
| Whole Number | FRYSCGroupProgramKY. | Program > FRYSC Group Programs > Total Program Hours |
| #Vol | The sum of all volunteers for all programs in the given category. This includes unused programs.
| Whole Number | FRYSCGroupProgramKY. | Program > FRYSC Group Programs > # of Volunteers |
| #Vol Hrs | The sum of all volunteer hours for all programs in the given category. This includes unused programs
| Whole Number | FRYSCGroupProgramKY. | Program > FRYSC Group Programs > Volunteer Hours |
Student Roster Elements
Student roster elements only appear when the Include Rosters checkbox is marked on the extract editor when generating the Calendar or Program versions of the Group Programs Report.
Image 4: Student Roster Elements
Data Element | Description | Type, Format and Length | Campus Database | Campus Application |
|---|---|---|---|---|
Student | Displays the name of the student enrolled in the FRYSC Group Program.
| Alpha | Student.lastName Student.firstName | Census > People > Demographics > Last Name, First Name |
| Gender | The reporting student's gender. | M or F | Student.gender | Census > People > Demographics > Gender |
| Race/Ethnicity | The reporting student's race/ethnicity.
| Alpha | Student.raceEthnicity | Census > People > Demographics > State Race Ethnicity |
| Grade | The reporting student's state grade level. | Alpha, 2 digits | Student.stateGrade | Student Information > General > Enrollments > Grade System Administration > Calendar > Grade |
| Homeroom | The name the student's homeroom teacher.
| Alpha | Courseinfo.homeroom | Scheduling > Course > Homeroom |
| Parent Involvement | Reports whether a parent participated in the group program along with the student.
| Alpha | FRYSCGroupStatusKY. | Student Information > General > FRYSC > Group Program Detail > Parent Participated |
