Tool Search: SERVS Extract
The Student Graduation Requirements Record is used for submitting data on students who have been granted a “Pass at Individual Rate” status under the GRAD graduation rule (i.e. those students who entered grade 8 in 2005-2006 or later). Graduation Requirements records should not be submitted for students under the BST graduation rule. Only students who were granted a “Pass at Individual Rate” status under the GRAD graduation rule should be submitted in this file.
Report Logic
The following business rules are used:
- If Grad Path Math selection is not equal to null, the student will be reported.
- If Grad Path Reading selection is not equal to null, the student will be reported
- If Grad Path Writing selection is not equal to null, the student will be reported.
A student may have up to three records reported, one for Grad Path Math, Grad Path Reading and Grad Path Writing. These options are selected on the student's Graduation tab.
Graduation fields included in this extract.
When generating the Student Graduation Requirements extract, Date Range on the extract editor determines which students report. If a student has an enrollment record or within the Date Range, a record reports.
Student Graduation Record Layout
If the Report Legal Name When Provided is marked, Demographics fields report from Census > People > Identities > Active Identity > Protected Identity Information.
Data Element | Description & Format | Campus Location |
|---|---|---|
Record ID | Type of extract being reported. Will always report GRR. Alphabetic, 3 characters | Not dynamically stored |
Record Version | Reports a value of 03. Numeric, 2 digits | Not dynamically stored |
State Unit Number | The four-digit district number of the reporting district. Numeric, 4 digits | System Administration > Resources > District Information > District Number District.Number |
State Unit Type | District type assigned to the district by the Minnesota Department Numeric, 2 digits | System Administration > Resources > District Information > Type District.Type |
State Site Number | Number assigned to the school by the school district. Numeric, 3 digits | System Administration > Resources > School > School Detail > State School Number School.number |
Last Name | Student's legal last name Alphanumeric, 40 characters | Census > People > Demographics > Person Information > Last Name Identity.lastName |
First Name | Student's legal first name Alphanumeric, 40 characters | Census > People > Demographics > Person Information > First Name Identity.firstName |
Middle Name | Student's middle name Alphanumeric, 40 characters | Census > People > Demographics > Person Information > Middle Name Identity.middleName |
Suffix | An abbreviation following a person's name indicating the student Alphanumeric, 5 characters | Census > People > Demographics > Person Information > Suffix Identity.suffix |
State Student ID | A unique number assigned to a student by the Minnesota Department of Education. Numeric, 13 digits | Census > People > Demographics > Person Identifiers > State ID Person.stateID |
Birth Date | Student's date of birth Date field, 8 characters, YYYYMMDD | Census > People > Demographics > Person Information > Birth Date Identity.birthdate |
Gender | Indicates the student's gender Alphabetic, 1 character, M or F | Census > People > Demographics > Person Information > Gender Identity.gender |
Local Use ID | Student's local school number (not the state ID number) Numeric, 10 | Census > People > Demographics > Person Identifiers > Student Number Person.studentNumber |
Subject Code | Reports based on whether the record pertains to a Grad Path Math, Grad Path Reading or Grad Path Writing record on the student's Graduation tab.
Numeric, 4 digits | Student Information > General > Graduation > State Reporting Graduation Fields > Grad Path Math, Grad Path Reading, Grad Path Writing Graduation.gradPathMath |
Method Code | Reports the code selected for the Grad Path Math, Grad Path Reading or Grad Path Writing record. If methodCode '0021' or '0023' is selected, report '0105' for the subject code. Numeric, 4 digits | Student Information > General > Graduation > State Reporting Graduation Fields > Grad Path Math, Grad Path Reading, Grad Path Writing Graduation.gradPathMath |
Met | Indicates the student has met graduation requirements with the specified method (Y) or not (N). Alphanumeric, 1 character, Y or N | Student Information > General > Graduation > State Reporting Graduation Fields > Grad Path Math, Grad Path Reading, Grad Path Writing Graduation.gradPathMath |
Status Date | Reports the date of the associated Grad Path Math, Grad Path Reading or Grad Path Writing. Date field, 8 characters | Student Information > General > Graduation > State Reporting Graduation Fields > Grad Path Math, Grad Path Reading, Grad Path Writing Graduation.gradPathMath |
Comment | Currently reports as blank. | N/A |
| Request Reimbursement | Allows the district to request reimbursement for the test taken. If Reimbursement Request is marked for the Grad Path Math, Grad Path Reading, or Grad Path Writing fields, reports as Y for the associated record. Otherwise reports as N. Alphanumeric, Y or N | Student Information > General > Graduation > State Reporting Graduation Fields > Reimbursement Request Graduation.gradPathMathReimburse Graduation.gradPathReadingReimburse Graduation.gradPathWritingReimburse |
