The Census module tracks every person entry in Infinite Campus - parents, staff, students, emergency contacts, doctors, etc. Demographic data is used throughout Campus, utilizing historic details of each person. Some fields in the Census module are unique to each state. Other fields in the Census module do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Census page.
Demographics
Tool Search: Demographics
The Demographics tool is the basic area for viewing general person information within Campus. All people for whom data is tracked, including students, staff, parents/guardians, household members, etc., have a Demographics record, which includes name and gender from the Identities record, student and staff identification numbers and contact information.
See the core Demographics article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Demographics records.
Demographics ToolGender
A coded value representing the person's gender. Gender is a person's actual sex or perceived sex and includes a person's perceived identity, appearance or behavior, whether or not that identity, appearance, or behavior is different from that traditionally associated with a person's sex at birth.
Birth Country
A coded value representing the Country an individual was born in. A Country is the territory occupied by a nation. Please refer to the International Organization of Standards directory for more information on country codes.
Birth State
The State/Province where an individual was born. A State/Province is the territory occupied by one of the constituent administrative districts of a nation.
Date Entered US
Indicates the date the student entered the United States.
Date Entered US School
Indicates the date on which the student enrolled in a US school.
Date Entered State School
Indicates the date on which the student enrolled in a California school.
Birth Verification
Use this field to determine the document used to verify the student's birth date/age. Under California law, school districts are required to verify that a student meets the residency requirement for school attendance. [Note: This does not include a student who qualifies as a “homeless child or youth” under the federal McKinney-Vento Homeless Assistance Act, who shall be immediately enrolled in school notwithstanding the absence of any residency documentation.] The Education Code requires school districts to accept “reasonable evidence” of residency from parents or legal guardians, and further provides a non-exhaustive list of the types of documents that can be used for that purpose. Based on the DOJ/OCR guidance, California school districts may continue to require “reasonable evidence” of residency within district boundaries, but may not: a) require documents that would bar a student whose parents are undocumented from enrolling (e.g., voter registration record, state-issued driver’s license or identification card); or b) make inquiries about a student or parent’s citizenship or immigration status, since such status is irrelevant to establishing school district residency and it may discourage parents to enroll their children in public schools.
Similarly, California law requires school districts to collect proof of age from each child’s parent or guardian to verify that the child satisfies the minimum age requirements for admission to school. The Education Code grants school district governing boards the authority to determine the method for proof of age, and provides a non-exhaustive list of the types of documents that can be used. As with residency verification, California school districts may continue to require proof of age documents to comply with state enrollment eligibility law, but districts may not require proof of age documents that prevent or discourage students from enrolling, such as a birth certificate, which an undocumented student may lack, or which may indicate a foreign place of birth.
Home Primary Language
The Home Primary Language field allows a district to record the language spoken in the student's home, as determined by the student's Home Language Survey (language first learned, most frequently used at home, or more frequently spoken by parents/adults in the home). Please refer to the International Organization of Standards directory for more information on language codes.
Birth City
The formal name of the city or town in which a person was born.
Name/Address Verification Date
The Name/Address Verification Date field is used only for district-tracking purposes and is not used for state reporting.
Other Birth Date Verification
The Other Birth Date Verification field is used to store a second birth verification. This field is used only for district-tracking purposes and is not used for state reporting.
Demographic Change Date
The Demographic Change Date field is used to indicate the date on which a change was made to a student's demographic data. Entering a date here allows the CALPADS Student Information (SINF) extract to determine the record from which to report.
EL Enrolled Less Than 3 Years
An indication of whether or not a student has been enrolled in a US school for less than three cumulative years. Checking this option indicates a student has been enrolled for less than three years.
Veteran
This field is used only for district-tracking purposes and is not used for state reporting.
Birth Country-Special Circumstances
This field is used only for district-tracking purposes and is not used for state reporting.
Education Level (for parent)
A coded value representing the Highest Educational Level for the parent/guardian. The Highest Educational Level is the highest level of education completed by an individual, including equivalency certificates. The reference set item values are ranked in order, from lowest to highest education level. Note: there are separate reference sets for Grade Level and Degree Type.
Primary Language Other
This field is used only for district-tracking purposes and is not used for state reporting.
Identities
Tool Search: Identities
The Identities tool acts as an historical record of the person's demographic information. While the information on the Demographics tool is displayed on the Identities record, changes should be made here.
Types of changes include:
- Name and Legal Name
- Gender
- Social Security number
- Race/Ethnicity
- Nickname
Previous identity information is not lost when it is modified, but an end date is entered for the previous identity and a start date is entered for the new identity.
See the core Identities article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Identities records.
Legal Gender
Legal indication of whether person is male or female.
CALPADS does not currently accept non-binary genders. For students who identify as non-binary, users are REQUIRED to enter a Legal Gender of Male or Female.
