The Enrollments tool displays all occurrences of a student's enrollment in the district. Because this is a historical view, many records could be displayed.
By default, enrollment records are first listed by grade level, then by enrollment start date. To reorder the list of enrollments, click the blue hyperlinked headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date or End Date.
See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.
Ohio General Enrollment Information Editor
General Enrollment Information
Enrollment Start Status indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. End Status indicates the reason for ending the enrollment, such as leaving the school or moving to another grade.
Ohio General Enrollment Information Start/End Statuses
Start Status Options
The following is a list of available Start Status codes, including state specific options that appear for Ohio users.
Code | Description |
|---|---|
1 | Student Transferred from Home School in Ohio |
2 | Student transfer from out of state/out of country |
3 | Student transfer from a nonpublish school in Ohio |
4 | Enroll 1st time in OH pub/comm school bc of age |
5 | Not enrolled since 2003 for other reason |
6 | Transfer from another OH public/community school |
7 | Not newly enrolled in this school district |
8 | Early Childhood (only used by Dept Health) |
9 | Student previously enrolled in EC program |
| C | BOR student previously enrolled in an Ohio higher ed prog |
| D | Student 22 years or older |
End Status Options
The following is a list of available End Status codes, including state specific options that appear for Ohio users.
Code | Description |
|---|---|
** | Not Applicable |
| 35 | Student Withdrew/Resident District no longer Responsible |
36 | Completed Preschool Program |
37 | Withdrew from Kindergarten |
| 38 | Student promoted beyond max grade/entity closing |
| 39 | Non-enrolled student no longer receiving services |
40 | Transfer District Out of OH transcript req on file |
41 | Transfer OH District transcript request on file |
42 | Transfer Prvt School transcript request on file |
43 | Transferred to Home Education - Notification From Parent |
45 | Transfer by Court Order/Adjudication |
46 | Transfer out of the United States |
47 | Withdrew pursuant to Yoder vs. Wisconsin38 |
51 | Verified Med Reasons Dr authorization of file |
52 | Death |
71 | Withdrew due to Truancy/Nonattendance |
72 | Pursued Employment/Work permit |
73 | Over 18 Years of Age |
74 | Moved not known to be continuing |
75 | Student Completed Course Requirements |
| 76 | Non-Attendance according to the 72-hour rule |
| 77 | Withdrew due to 3314.26 (non-tested 2 year e-school) |
| 78 | Withdrawal Non-attendance at Internet-Based Community School |
| 79 | Reason for enrollment no longer valid |
| 81 | Student reported in error-never should have been reported |
99 | Completed Graduation Requirements |
Updated Exit Status
The updated reason for the student's exit from the district. The list of updated exit statuses are the same as the State End Statuses. The Updated Exit Status is only used if a student's exit status has changed since being reported as withdrawn from a district.
Code | Description |
|---|---|
** | Not Applicable |
| 35 | Student Withdrew/Resident District no longer Responsible |
36 | Completed Preschool Program |
37 | Withdrew from Kindergarten |
| 38 | Student promoted beyond max grade/entity closing |
| 39 | Non-enrolled student no longer receiving services |
40 | Transfer District Out of OH transcript req on file |
41 | Transfer OH District transcript request on file |
42 | Transfer Prvt School transcript request on file |
43 | Transfer to Home School Super's approval on file |
45 | Transfer by Court Order/Adjudication |
46 | Transfer out of the United States |
47 | Withdrew pursuant to Yoder vs. Wisconsin38 |
48 | Expelled |
51 | Verified Med Reasons Dr authorization of file |
52 | Death |
71 | Withdrew due to Truancy/Nonattendance |
72 | Pursued Employment/Work permit |
73 | Over 18 Years of Age |
74 | Moved not known to be continuing |
75 | Student Completed Course Requirements |
| 76 | Non-Attendance according to the 105-hour rule |
| 77 | Withdrew due to 3314.26 (non-tested 2 year e-school) |
| 78 | Withdrawal Non-attendance at Internet-Based Community School |
| 79 | Reason for enrollment no longer valid |
| 81 | Student reported in error-never should have been reported |
99 | Completed Graduation Requirements |
State Reporting Fields
The State Reporting Fields editor contains data elements used in state reporting extracts and federal reporting.
Ohio State Reporting Field
State Reporting Fields Options
The following are fields that appear in the State Reporting section for Ohio users. The 'Reports Used In' column details which state reports draw from each field. Each report name is a link that leads to that report's page, which includes tables of options for each field if they appear as dropdown lists in Campus.
Field | Description | Database Location | Reports Used In |
|---|---|---|---|
| Admitted from IRN | The IRN of the district from which the student was admitted. | EnrollmentOH.admittedFromIRN | |
| Withdrawn to IRN | The IRN of the district to which the student withdrew | EnrollmentOH.withdrawnToIRN | |
State Exclude | Indicates if the student should not be included in state reporting data. | Enrollment.stateExclude |
|
Immigrant | Indicates if the student is an immigrant. | Enrollment.immigrant | |
Migrant | Indicates if the student is considered to be migrant. | Enrollment.migrant | |
Served by a 504 Plan | Indicates if the student is served by a 504 Plan. | Enrollment.section504 | |
| 504 Accommodations: ELA, Mathematics, Social Studies, Science | Indicates if the student receives accommodations in the selected subjects in relation to a 504 plan. | Enrollment.ela504 Enrollment.math504 Enrollment.social504 Enrollment.science504 | Pre-ID 2014 |
Disadvantaged | Indicates that the student meets the definition of being economically or academically disadvantaged. | Enrollment.disadvantaged | |
Preschool Poverty Level | The poverty level of the preschool student's family, as determined by the Federal Poverty Guidelines. | Enrollment.preScoolPoverty | |
District Entry Date | The date the student entered the district. | Enrollment.districtEntryDate |
|
District Entry Reason | The reason the student entered the district. | Enrollment.districtEntryReason |
|
| How Received IRN | The district which received the student. | Enrollment.servingDistrict | FS, EMIS |
How Received | Indicates why the student was received into the district. | Enrollment.howReceived |
|
Legal District of Residence | The IRN of the district in which the student's parents reside. | Enrollment.residentDistrict | |
Tuition Type | The student's form of tuition payment. | Enrollment.tuitionType | |
County of Residence | The number of the county where the student resides. | EnrollmentOH.countyOfResidence | |
Attendance Pattern | The student's weekly attendance pattern. | Enrollment.attendancePattern | |
| District Percent of Time | Indicates the average percent of time during the week the student participates in any instruction provided by the district. This field reports in the FS record but is not used as a multiplier in attendance calculations. | Enrollment.admOverride | FS |
| Enrollment Multiplier | Enrollment.percentEnrolled | ||
Non-Attending Reason | The reason for count an enrolled student who was absent from school for the entire week of the district's count week. | EnrollmentOH.nonAttendingReason | |
State Equivalent Grade Level | The grade level in which the student is included for reporting purposes. | Enrollment.stateEquivalentGrade | |
District Relationship | The educational relationship between the district and the student. | Enrollment.districtRelationship | |
Grade Next Year Override | The grade level in which the student will be enrolled in the next year. | EnrollmentOH.nextYearGrade | |
Retained Status | Indicates if the student was retained at the end of the school year and whether the student will advance to the next grade level. | EnrollmentOH.retainedStatus | |
| Prior SSID End Date | The end date of the student's previous SSID. | Enrollment.priorSSIDEndDate | |
Sent to IRN 1 | The district to which the student was sent. | Enrollment.sentToIRN1 | |
Sent Reason 1 | The reason the student was sent to another district. | Enrollment.servingDistrictStatus | |
| Sent to Percent of Time 1 | The average percent of time during the week the student participated in any instruction provided by an employee at a non-EMS reporting entity. | Enrollment.sentToPercentofTime1 | FS, EMIS |
Sent to IRN 2 | The second district the student was sent to. | Enrollment.senttoIRN2 | |
Sent Reason 2 | The reason the student was sent to a second district. | Enrollment.sentReason2 | |
Sent to Percent of Time 2 | The average percent of time for a week the student participated in any instruction provided by an employee at a non-EMS reporting entity. | Enrollment.sentTolPercentofTime2 | |
Accountability IRN | The building IRN within the district that is responsible for the student's performance measures. | EnrollmentOH.accountabilityIRN | |
Assigned Building Area IRN | The IRN of the building where the student would normally attend according to standard district policy. | Enrollment.assignedBuildingAreaIRN | |
Majority of Attendance IRN | The IRN of the building or district where the student is continuously enrolled. | EnrollmentOH.majorityAttendanceIRN | |
Building IRN Override | The retrieval number of the building. | Enrollment.buildingIRNOverride | |
| Previous Year District IRN | The IRN of the district where the student resided during the October count week of the prior school year. | EnrollmentOH.preYearIRN | FN |
OGT Graduation Alternative | Identifies that passage of one graduation test was met using alternative criteria. | EnrollmentOH.graduationAlternative | |
Testing School Name Override | The name of the school where the student is administered assessments. | Enrollment.testingSchoolNameOverride |
|
Acceleration Reading/Writing | Indicates the number of years the student has been in an accelerated reading/writing program. | EnrollmentOH.accelerationWriting | |
| ELA Grade 3-8 | Enrollment.elaGrade3To8 | ||
Acceleration Mathematics | Indicates the number of years the student has been in an accelerated mathematics program. | EnrollmentOH.accelerationMathematics | |
| Mathematics Grade 3-8 | Enrollment.mathGrade3To8 | ||
Acceleration Social Studies | Indicates the number of years the student has been in an accelerated social studies program. | EnrollmentOH.accelerationSocialStudies | |
| Social Studies Grade 4 or 6 | Enrollment.socialstudiesGrade4or6 | ||
Acceleration Science | Indicates the number of years the student has been in an accelerated science program. | EnrollmentOH.accelerationScience | |
Science Grade 5 or 8 | Enrollment.scienceGrade5or8 |
Special Education Fields
The Special Ed Fields editor contains all Special Education items that need to be indicated on a student's enrollment record for state and local reporting purposes.
Ohio Special Education Fields
Special Ed Options
The following are fields that appear in Ohio Special Ed Fields. The 'Reports Used In' column details which state reports draw from each field. Each report name is a link that leads to that report's page, which includes tables of options for each field if they appear as dropdown lists in Campus.
Field | Description | Database Location | Reports Used In |
|---|---|---|---|
Special Ed Status | The status of the student's participation in a Special Education program. | Enrollment.specialEdStatus |
|
Special Ed Setting | The setting in which the student received Special Education services. | Enrollment.specialEdSetting | |
Disability Condition | Describes the disability of the student. | Enrollment.disability1 |
