Spring Enrollment Count Extract (Montana)

Tool Search: MT Extracts

The Spring Enrollment Extract contains data about spring attendance counts.

Screenshot of the Spring Enrollment Count Extract Editor.Spring Enrollment Count Extract Editor

The extract can be generated in the following formats:

  • State Format (TSV)
  • HTML
  • CSV
  • XML

Use the State Format when all data has been reviewed for accuracy and information is ready to be uploaded. Use one of the other formats for data review and testing. 

Example of the Spring Enrollment Count Extract - HTML Format

Generate the Spring Enrollment Count

  1. Select Spring Enrollment Count from the Extract Type dropdown list.
  2. Select the desired Format.
  3. Choose the desired calendars from the Calendar list. 
  4. Click the Generate Report button. The extract will display in a new window in the selected format.

Header Layout

Data ElementDescription

Record Type

The abbreviation for the type of file extract generated.  This will always report as HD.


Alphanumeric, 2 characters

Date

The most recent date the file was generated.


Date field, 10 characters, MM/DD/YYYY

Time

The most recent time the file was generated.


Time field, 8 characters, HH:MM:SS

Version

The most current version of the file interface specification and references to the application system. This field will always report as MT9.1.


Alphanumeric, 5 characters 

Extract Layout

Data Element

Description

Campus Database and UI Location

RecordType

Always reports a value of "AS" which stands for Attendance Spring Count.


Alphanumeric, 2 characters

N/A

DistrictNumberUnique identifier assigned to the district by the OPI.

String, 4 digits *Number is zero-padded when necessary.
District Information > State District Number

District.number
SchoolNumberThis is a unique number assigned by the Office of Public Instruction that identifies the school into which the students are enrolled.

Numeric, 4 digits
School Information > School Number

School.number
CalendarNumberThis is a unique system number that identifies the calendar(s) chosen on the extract editor.

Numeric, 1-3 digits
Calendar Information 

Calendar.number
StateIDThe reporting student's unique 9-digit statewide student ID number.

String, 9 characters *Number is zero-padded when necessary.
Demographics > Student State ID

Person.stateID
LocalIDUnique student ID number assigned by the school of enrollment.

Numeric, 15 digits
Demographics > Person Identifiers > Local Student Number

Person.studentNumber
LastNameThe reporting student's legal last name.

Alphanumeric, 40 characters
Demographics > Last Name

Person.lastName
FirstNameThe reporting student's legal first name.

Alphanumeric, 35 characters
Demographics > First Name

Person.firstName
ExcludeSpringANB

Indicates the student will not be included in ANB calculations according to policy for one of the following reasons:

  • Absent 11 or more consecutive days prior to and including count date.
  • Enrolled at Day Treatment facility
  • KG < 5 years old, without school board approval to attend KG (instead of PK)

If ‘Exclude Spring ANB’ checkbox is checked, report Y. Else, report N or null.


Alphanumeric, 1 character

Enrollments > State Reporting Fields > Exclude Spring ANB

Enrollment.ruantSem2
AggregateHoursofInstruction

The hours of pupil instruction for which a school course or program is offered or for which a pupil is enrolled.


 The Spring Aggregate Hours of Inst field must equal F, T, H, Q, N or null. 


String, 1 character

Enrollments > State Reporting Fields > Spring Aggregate Hours of Inst

Enrollment.membershipSpringSnapshot
JobCorpsIndicates if the student is enrolled in Job Corps during the Spring Enrollment Count.

Alphanumeric, 1 character
Enrollments > Job Corps

Enrollment.jobCorpsSpring
MTYouthChalleNGeIndicates if the student is enrolled in the MT Youth ChalleNGe during the Spring Enrollment Count.

Alphanumeric, 1 character
Enrollments > MT Youth ChalleNGe

Enrollment.mtYouthChallengeSpring
ageEligibleSpring

Report Y if Age 19 or 20 Eligible for ANB during the Spring Attendance Count is checked. 


Else, null.

Alphanumeric
Enrollments > Age 19 or 20 Eligible for ANB

Enrollment.ageEligibleSpring
EarlyLiteracy
Indicates the student participated in an early literacy program in the spring.

Alphanumeric, 1 character, Y or N
Enrollments > State Reporting Fields > Spring Early Literacy

EnrollmentMT.earlyLiteracySpring
YearThe end year of the reporting school year (i.e., 2013 is reported for the 2012-2013 school year.

String, 4 characters
Calendar Information > School Years > End Year

Calendar.endYear