Tool Search: Records Transfer
The Records Transfer tool is one part in the District to District records transfer process provided within Infinite Campus. This process provides a method to electronically share data between two districts with a common entity, such as state, region or governmental body.
In order for the records of a student to be transferred, the state (or common entity) must have a record of the student.
Student Records TransferInformation displayed here is included at the transmitting district when a record is received in the Records Transfer tool.
Initiate a New State Transfer Request
Use this option to request the release of a transfer student's records. This is sent to the student's previous school.
- Select the New State Transfer Request button. A Records Transfer for the student displays. Standard demographic information is listed that cannot be modified.
- Enter any Comments to include with the transfer.
- Click the Submit Request button. The request is sent.
The previous school receives a message in the administrator's Process Alerts to release the student's records. Once that is done, the transfer district receives a message saying the records have been released.
Initiate a New National Transfer Request
Use this option to request student records from other Campus districts using National Records Exchange across the country.
- Select the New National Transfer Request button. A District Locator editor displays.
- Enter the State abbreviation of where the student records are. This is the only required field.
- Enter the District Name, City Name of the district and the Zip Code, if known.
- Click the Search button to find matching results. Select the District if it is the correct match. The request is sent.
The school receives a message in the administrator's Process Alerts to release the student's records. Once that is done, the transfer district receives a message saying the records have been released.
