Tool Search: Calendar
Calendar Details stores basic information about the calendar, including many fields that impact how the calendar is included within state reports and accountability calculations.
The following information covers fields and settings specific to California districts. While not all fields in these tools are specific to California, some are critical to ensuring accurate state reporting. These tools and fields are described below.
Calendar Information
This tool does not have any fields that are specific to the state of California. See the Calendar Information article for information.
Grade Levels
The Grade Levels Setup lists the grades that can be enrolled in the selected school. Fields that are specific to the state of California are defined below, along with information to help clarify how certain fields affect reporting. See the Grade Levels article for all other inquiries.
Grade Levels| Field | Description | Location |
|---|---|---|
| State Grade Level Code | The State Grade Level Code indicates the student's current grade level. This field is a required field. Grade Level is reported in most state reports. | Database Location: Ad hoc Inquiries: Student > Demographics > stateGrade Student > Learner > Active Enrollment > Core elements > Grade Level elements > stateGrade Student > Learner > All Enrollments > Core elements > Grade Level elements > stateGrade Student > Learner Planning > Course Requests > Course > stateGradeLevelHigh Student > Learner Planning > Course Requests > Course > stateGradeLevelLow Student > Learner Planning > Course Plan > Course > stateGradeLevelHigh Student > Learner Planning > Course Plan > Course > stateGradeLevelLow Student > Health > Immunization Compliance Status > stateGrade Person > Staff > Teaching Assignment > Course Information > stateGradeLevelHigh Person > Staff > Teaching Assignment > Course Information > stateGradeLevelLow |
| Grade Code | The Grade Code is not used in state reporting and is used only for district-tracking purposes. | Database Location: gradeLevel.kindergartencode |
Grade Code Selections
Schedule Structure
Schedule Structures allow different groups of students (by grade level, by term, by day layout) to have unique layouts for their learning days.
This tool does not have any fields that are specific to the state of California. See the Schedule Structure article for more information.
Terms
Calendar Terms list the type of calendar structure the school has - trimesters, quarters, etc. Also available on this tab are the start and end dates of the terms. See the Terms article for more information. The CCGI Reports require a specific Term Type.
The Term Type field lists the type of calendar term - Semester, Quarter, Trimester, etc. And which term it is - Semester 1, Quarter 2, etc. The value in this field acts as an override to map to an accepted value that needs to be imported for a report.
Term Setup -Term Type ValueFor example, a term named Term 1 or Term 2 are not accepted by CCGI. But a term Name of Term 1 with a Term Type name of Semester 1 or Quarter 1 is accepted by CCGI. When sending CCGI extracts to CCGI, the Term Type value of Semester 1 or Quarter 1 is included, and the school does not have to change their naming convention.
If a school names their terms a value that CCGI accepts (see list below), the Term Type does not need to be populated.
| Field | Description | Location |
|---|---|---|
| Term Type | The type of Calendar Term. Select a value that closely matches the value entered in the Name field. Only enter a value if the Name field is not one of these options:
| Database: Term.statecode |
Periods
Period Setup lists the names and the times of the periods meeting throughout a school day. The editor displays the period information based on the school selected in the Campus toolbar. At least one period schedule needs to exist in a calendar. Once a period schedule exists, periods can be assigned to that schedule. Then, Calendar Days can be established and assigned a period schedule (day rotation).
This tool does not have any fields that are specific to the state of California. See the Period Setup article for more information.
Only continuation schools are required to employ passing time. When the Passing Minutes field is used, the time should reflect the time passing INTO a period. Passing time cannot be included in the first period or from lunch.
Days
The Days tool provides a calendar view of all days in the school calendar, filtered by the year, school, and calendar selected in the Campus toolbar. The Days tool also displays which Period Schedules are assigned to a particular day, whether any special events are assigned to a day, or whether a particular day is not recording attendance, is not an instruction day, or is not a school day.
This tool does not have any fields that are specific to the state of California. See the Day Setup article for more information.
Overrides
Calendar overrides apply to the programs a school offers to students. Overrides may be set for a person or on a household address. Person overrides take precedence over the household address override. A student may be denied enrollment to a school if the student does not live at an address within the school boundary. In this case, the student would need to obtain a person override to attend the school based on a specific curriculum program or administrative decision.
This tool does not have any fields that are specific to the state of California. See the Calendar Override Setup article for more information.
School Month
School Months break down the months of the school year into time segments, most often used for state reporting. School Months can be created in one school calendar and copied to other school calendars using the Calendar Wizard.
See the California School Month article for more information.
School MonthsCalendar GPA
The Calendar GPA tool lists all available Custom GPA Calculations (name and type) that may be chosen for use within that calendar. They are ordered by the sequence entered for that calculation on the GPA Calculation tool.
This tool does not have any fields that are specific to the state of California. See the Calendar GPA article for more information.
