Tool Search: NV ALP Credit Report
The NV ALP Credit Report indicates if:
- 8th grade students met specified credit requirements
- 9th grade students met specified credit requirements
- middle school students had an academic learning plan
ALP Credit Report Editor
Report Logic
- This report includes students with enrollment in the selected calendars, including future calendars, when they have the selected Enrollment Start Statuses, Grades, and primary enrollment on the Effective date.
- Since the report logic includes future calendar enrollments, you must roll your calendars forward and create future student enrollments for the full report logic to work.
- Students with multiple enrollments in the same school only report one record, but their total enrolled days include all enrollments.
- The student’s active school enrollment reports based on the Effective Date selected on the extract editor.
- If a school is marked as CEP, all students are counted as FRL = Y in the report regardless of their active FRAM record.
- If a school is marked as Provision II and the calendar(s) end year in the report is greater than one year from the provision base year (System Administration > Resources > School > Provision > Provision II / Provision Base Year ), all students are counted as FRL = Y in the report regardless of their active FRAM record.
- For all Transcript grade level considerations, Campus considers the NCES Grade first. If the NCES Grade is NULL, the Grade is considered. If both fields are NULL, Campus ignores the record.
- A cross-site section does NOT count toward attendance when the student’s section is marked as cross-site, and the Exclude Cross-Site Data checkbox is marked on the extract editor.
Report Editor
| Field | Description |
|---|---|
Effective Date | To report, students must have a primary enrollment on the Effective Date. |
| Format |
|
| Enrollment Start Statuses | Select the Enrollment Start Statuses to include in the report to narrow report results. |
| Grades | To narrow report results, select the Grades to include in the report. |
| ALP Criteria | Choose whether to report from the student’s Academic Plans, Flags, or Both. |
| Ad hoc Filter | Select a Student Ad hoc Filter to narrow down the report results further. |
| Filter By | The following options are available to filter the report.
District filtering does not allow you to select individual calendars or schools. It is better to use District filtering instead of selecting all Schools or all Calendars for a given year. |
| Exclude Cross- Site Data | Cross-site section enrollment data is not included in the report.
|
| Select Calendars | Allows you to select which Calendar(s) should be included in the report when Calendar is selected in the Filter By field. Calendars can be sorted by active year, school, or year. |
Generate Extract Submit to Batch | The report will appear in a separate window in the designated format. |
| Submit to Batch | This allows larger reports to be generated in the background without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article. |
Report Layout
Data Element | Description | Location |
|---|---|---|
| DistrictNumber | The number assigned by the state to identify the school district. | School & District Settings > District > District Information > Master District Code |
| DistrictName | The name of the school district. | School & District Settings > District > District Information > Name District.name |
| SchoolCode | The unique identifier assigned to the reporting school.
| School & District Settings > Schools > School Information > State School Number School.number School & District Settings > District > District Information > Master District Code |
| SchoolName | The name of a school within a district. | School & District Settings > Schools > School Information > Name School.name |
| StateUniqueID | The student's Sate ID. | Demographics > Student State ID Person.stateid |
| LastName | The student's last name. | Demographics > Last Name Identity.lastname |
| FirstName | The student's first name. | Demographics > First Name Identity.firstname |
| GradeLevel | The student's grade level. | Student Information > General > Enrollments > Grade System Administration > Calendar > Grade Levels > State Grade Level Code Enrollment.grade |
| Ethnicity | The student's primary race.
| Demographics > State Race Ethnicity Identity.raceEthnicity |
| Gender | The student's gender. | Demographics > Gender Identity.Gender |
| IEPStatus | The student's IEP status. A student is considered a Special Education student if they have an active and locked IEP as of the Effective Date. | Special Ed > General > Documents > Plan > Education Plan > IEP |
| ELStatus | The student's EL status. A student is considered EL if they have an active EL Program Status of EL as of the Effective Date. | English Learners (EL) > EL > Program Status AND Identified Date AND Program Exit Date |
| EL Four Years Exited <= 4 Years | Indicates whether the student exited EL less than or equal to four years ago. Y reports if the Effective Date is greater than the Program Exit Date AND less than or equal to the 4th year Monitoring Date on the student’s most recent EL record. Otherwise, N reports. | English Learners (EL) > EL > Program Status AND Identified Date AND Program Exit Date |
| FRLStatus | Reports the student’s Free and Reduced Lunch Status.
| School & District Settings > Schools > School Information > Provision > Select CEP OR School & District Settings > Schools > School Information > Provision > Provision II / Provision Base Year OR |
| TotalDaysScheduled | The total number of days the student has a course scheduled within the school. Days scheduled are instructional days that take attendance. If a student has multiple enrollments in the same school, this total includes all scheduled days across all enrollments. | N/A |
| TotalDaysEnrolled | The total number of days that the student is scheduled. Days enrolled are instructional days that take attendance. A student with multiple enrollments in the same school only reports one record, but the total is all enrolled days across enrollments. | N/A |
| TotalDaysDistrict Scheduled | The total number of days the student is scheduled across all enrollments in the district. Days scheduled are instructional days that take attendance where the student takes a course as noted on a student schedule. | N/A |
| TotalDaysDistrict Enrolled | The total number of days in which the student is scheduled across all enrollments that take place in the district. Days enrolled are instructional days that take attendance. | N/A |
| ALPMet | Identifies whether the student had an Academic Learning Plan during their enrollment. Y reports if the student:
Otherwise, N reports. | Program Participation > Academic Planning Flags > Code Programs > Graduation Programs Programs > Programs |
| Grade8Requirements Met | Identifies whether students met their 8th-grade credit requirements based on their 7th and 8th-grade credits. To report Y,
If the student does not meet the above transcript credit criteria
| Course/Section > Course > SCED Subject Area Transcript > NCES Grade Transcript > SCED Subject Area and Credits Earned |
| Grade9RequirementsMet | Identifies whether a student met their credit requirement within their first year of high school. If a student’s enrollment in the selected calendar is tied to State Grade Level Code 09 AND they have at least 5.0 transcript credits earned on or before the report Effective Date tied to State Grade Level Code 09, then Y reports. Otherwise, N reports. | Transcript > NCES Grade Transcript > Credits Earned |
| Total Calendar Instructional Days | The total number of days marked Instructional on the selected calendar. | Calendar Setup > Day Setup > Day Detail > Instruction Calculated, not dynamically stored |
| Prorated Days Enrolled | Days Enrolled prorated to standard 180-day Calendar. | Calculated, not dynamically stored |
| Prorated Days Scheduled | Days Scheduled prorated to standard 180-day Calendar. | Calculated, not dynamically stored |
| Prorated Days Enrolled District | Sum of Prorated Days Enrolled across all enrollments. | Calculated, not dynamically stored |
| Prorated Days Scheduled District | Sum of Prorated Days Scheduled across all enrollments. | Calculated, not dynamically stored |
| Year in School (YIS) | Report 'Y' if Prorated Days Enrolled >= 91 Otherwise, report ‘N’. | Calculated, not dynamically stored |
| Year in District (YID) | Report 'Y' if Prorated Days Enrolled District >= 91 Otherwise, report ‘N’. | Calculated, not dynamically stored |
Appendix
Example 1: Single School On 4-Day Week
- School Calendar = 144 Days
- Student Enrolled/Scheduled = 82 Days
- SCHOOL Prorated Equivalent Days enrolled/scheduled:
- (180/144) = 1.25
- 82 x 1.25 = 102.5 Days
Example 2: Multiple Schools
- School #1= 144 Days
- 180/144 = 1.25
- Student Enrolled/Scheduled = 54 Days
- SCHOOL Prorated Equivalent Days enrolled/scheduled:
- 54 x 1.25 = 67.5 Days
- YIS = 0/NO
- Student Enrolled/Scheduled = 24 Days
- YIS = 0/NO
- 67.5+24= 91.5 Days
- YID= 1/YES
Example 3: Single School two calendars/programs with different calendars
This example is treated the same as the YID example above (Example 2) but would be Calendar #1 and Calendar #2 instead of School #1 and School #2.
