Tool Search: ISBE Extracts
The Regional Safe School Program (RSSP) Extract reports students in grades 6-12 who are actively participating in Regional Safe School Programs at any point during the selected calendar.
Regional Safe School Program Extract
Report Logic
In order to be included:
- Students must have at least one enrollment record in the selected calendar where the Start Date is before or equal to the End Date entered on the Extract editor. Enrollments with a Primary Service Type report first, followed by Partial Service Types and Special Ed Service Types.
- The RSSP Start Date must fall BEFORE the entered Effective Date on the Report Editor and be ON or BEFORE the End Date of the selected calendar.
- The RSSP End Date must be blank (null) or AFTER the Start Date of the selected calendar.
Students can have more than one RSSP per school year, but only the RSSP record with the most recent Start Date reports.
Students are not included when:
- The Enrollment Record is marked as State Exclude or No Show.
- The Grade Level of Enrollment is marked as Exclude from State Reporting.
- The Calendar of Enrollment is marked as Exclude.
Report Editor
| Field | Description |
|---|---|
| Extract Type | Selection determines the extract that is generated. For this instance, select the Regional Safe Schools Program option. |
| Effective Date | Entered date is used to return current enrollments for the report. This field automatically populates with the current date, but can be changed by entering a new date in mm/dd/yyyy format or by clicking the calendar icon to select a date. This date is required in order to generate the report.
|
| File Identifier | Indicates the number attached to the end of the file name and is used to differentiate the file from other files generated. |
| Students without State IDs | When marked, the report returns students who do not have state IDs assigned. |
| Strip Apostrophes | When marked, the following marks are removed from student names and other reported data:
When not marked, these marks are not removed. |
| Report Protected Identities | When marked, student identity information (last name, first name, etc.) reports from the Protected Identity Information fields. |
| Format | Determines how the report generates. Use the State Format (Comma Delimited) when submitting the report to the state. Use the HTML or Tab Delimited option when reviewing data prior to state submission. |
| Ad hoc | Select a saved ad hoc filter to use when generating this report. Only those students included in the filter will be returned on the report if they meet the reporting requirements. |
| Calendar Selection | At least one calendar needs to be selected for the report to generate. Calendars can be chosen by Active Year, by School or by Year. If a calendar is selected in the Campus toolbar, that calendar is automatically selected. |
| Report Generation | The report can be generated immediately using the Generate Extract button. When there is a larger amount of data chosen (several calendars, large date range, etc.), use the Submit to Batch button, which allows the user to choose when the report is generated. See the Batch Queue article for more information. |
Generate the Report
- Select Regional Safe School Program from the Extract Type field.
- Enter the Effective Date for the report.
- Enter a File Identifier. This is a three digit number attached to the file name used to differentiate itself from other ISBE Demographic and Enrollment Extract files generated.
- Select the Students w/o stateIDs checkbox to include students without state IDs within the report.
- If desired, mark the Strip Apostrophes checkbox.
- If desired, mark the Report Protected Identities checkbox.
- Select which Format to generate the report in. To preview information prior to submission to the state, use the HTML format. When submitting data to the state, use the State Format (Comma Delimited).
- If desired, select an Ad hoc Filter from which to pull the student set.
- Select which Calendars to include within the report.
- Select the Generate Extract button or use the Submit to Batch option. The report displays in a separate window in the designated format.
Regional Safe Schools Program - State Format (comma delimited)
Regional Safe Schools Program - HTML Format
Regional Safe Schools Program - Tab Delimited
Report Layout
Header Layout
Element | Description | Location |
|---|---|---|
File Type | The name of the extract being generated. Always reports a value of RSSP. | N/A |
Total Records | The total amount of records generated. | N/A |
File Name | RSSP_RCDTS_Date_File Identifier.ext | N/A |
File Date | The date the extract was generated. | N/A |
RCDTS | The Region-County-District-Type-School code that uniquely identifies the school generating the extract. RRCCCDDDDDTTSSSS, 15 characters | School & District Settings > District Information > State District Number, Type, Region Number, County School & District Settings > School Information > State School Number District.districtID District.county District.region School.number |
Extract Layout
Element | Description | Location |
|---|---|---|
Student ID | The student identifier assigned in the ISBE SIS. Numeric, 9 digits | Census > People > Demographics > Person Identifiers > State ID Person.studentStateID |
SAP ID | The Student ID number used by the school to identify the student within their local system. Numeric, 50 digits | Census > People > Demographics > Person Identifiers > Student Number Person.studentNumber |
Legal Last Name | The student's legal last name. When the Report Protected Identities checkbox is marked on the report editor, the student's last name reports from the Legal Last Name field if populated. Alphabetical, 30 characters | Census > People > Identity Information > Last Name Identity.lastName Census > People > Identities > Protected Identity Information > Legal Last Name Identity.legalLastName |
Legal First Name | The student's legal first name. When the Report Protected Identities checkbox is marked on the report editor, the student's first name reports from the Legal First Name field if populated. Alphabetical, 30 characters | Census > People > Person Information > First Name Identity.firstName Census > People > Identities > Protected Identity Information > Legal First Name Identity.legalFirstName |
Date of Birth | The student's date of birth. Date field, 10 characters (MM/DD/YYYY) | Census > People > Demographics > Person Information > Birth Date Identity.birthDate |
RCDTS for Home School | The Region-County-District-Type-School code that uniquely identifies the elementary, middle/junior, or high school the student attends or would attend if not placed/transferred to another school/program to receive needed services. When the Enrollment Home District and Enrollment Home School fields are populated, the two codes are concatenated. RRCCCDDDDDTTSSSS, 15 characters | School & District Settings > District Information > State District Number, Type, Region Number, County School & District Settings > School Information > State School Number District.districtID District.county District.region School.number |
| School Year | Reports the school year for which data is being submitted. Data for school year 2020-2021 reports as 2021. Numeric, 4 digits (YYYY) | Scheduling & Courses > Calendar Setup > Calendar Information > End Year Calendar.endYear |
| Reason for Referral | Identifies the reason the student was referred to RSSP. Numeric, 2 digits | Student Information > State Programs > RSSP > Reason for Referral SafeSchools.referral Reason |
| Eligibility Status | Reports the eligibility status of the student. Numeric, 2 digits | Student Information > State Programs > RSSP > Eligibility Status SafeSchools.eligibility Status |
| GED Tutoring | Indicates the student is enrolled in an instructional program in order to receive a GED certificate. Reports a value of 01 if the GED Tutoring checkbox is marked. Numeric, 2 digits | Student Information > State Programs > RSSP > GED Instruction SafeSchools.ged Instruction |
| Tutoring | Indicates the student is enrolled in a program to receive additional educational services on a one-on-one basis to supplement regular instruction. Reports a value of 01 if the Tutoring checkbox is marked. Numeric, 2 digits | Student Information > State Programs > RSSP > Tutoring SafeSchools.tutoring |
| GED Test Successfully Completed | Indicates the student completed the GED assessment successfully. Reports a value of 01 if the Tutoring checkbox is marked. Numeric, 2 digits | Student Information > State Programs > RSSP > GED Test Completed SafeSchools.gedTestCompleted |
| Curriculum Related Employment | Indicates the student is employed or working in a position that relates to the curriculum. Reports a value of 01 if the Tutoring checkbox is marked. Numeric, 2 digits | Student Information > State Programs > RSSP > Curriculum Employment |
| Date of Alternate Education Plan | Reports the date of the Alternate Education Plan. Date Field, 10 characters (MM/DD/YYYY) | Student Information > State Programs > RSSP > Date of Alternate Education Plan SafeSchools.aepDate |
| Behavior Modification Training | Indicates any behavior management/conflict resolution training systems that help students improve their behavior, manage stress, control anger, and make better choices. Reports a value of 01 if the Tutoring checkbox is marked. Numeric, 2 digits | Student Information > State Programs > RSSP > Behavior Training SafeSchools.behaviorTraining |
| Community Service Participation | Indicates the student is participating in RSSP-sponsored individual or group community service projects. Reports a value of 01 if the Tutoring checkbox is marked. Numeric, 2 digits | Student Information > State Programs > RSSP > Community Service SafeSchools.communityService |
| Individual/Group Counseling | Indicates the student is participating in RSSP programs that provide individual and/or group counseling that may relate to social, emotional, or health problems. Reports a value of 01 if the Tutoring checkbox is marked. Numeric, 2 digits | Student Information > State Programs > RSSP > Individual/Group Counseling SafeSchools.individualGroupCounseling |
| Life Skills Training | Indicates the student is participating in training that may include decision-making (critical thinking, problem solving, and communication), social skills, cultural awareness, financial management, etc. Reports a value of 01 if the Tutoring checkbox is marked. Numeric, 2 digits | Student Information > State Programs > RSSP > Life Skills SafeSchools.lifeSkills |
| Mentoring | Indicates the student is receiving program related to coaching and/or guiding students with their career/educational goals. Reports a value of 01 if the Tutoring checkbox is marked. Numeric, 2 digits | Student Information > State Programs > RSSP > Mentoring SafeSchools.mentoring |
| Parenting Classes for Parents | Indicates the parents of RSSP students are receiving guidance as part of parental involvement in the RSSP program or as needed in individual circumstances on a caseby-case basis. Reports a value of 01 if the Tutoring checkbox is marked. Numeric, 2 digits | Student Information > State Programs > RSSP > Parenting Classes SafeSchools.parentClass |
| Referral to Social Services | Indicates the student was referred for services provided by government agencies, public or private social service agencies, or community-based organizations. Reports a value of 01 if the Tutoring checkbox is marked. Numeric, 2 digits | Student Information > State Programs > RSSP > Referral to Social Services SafeSchools.referralSocialServices |
| School to Work | Indicates the student is receiving guidance for Career development training, skills training, and/or activities offered by the school to prepare students for jobs or employment. Reports a value of 01 if the Tutoring checkbox is marked. Numeric, 2 digits | Student Information > State Programs > RSSP > School to Work SafeSchools.schoolToWork |
| School Year | Reports the last four digits of the applicable school year. For school year 2020-2021, a value of 2021 reports. Numeric, 4 digits | Scheduling & Courses > Calendar Setup > Calendar Information > End Year Calendar.endYear |
