Tool Search: OR Special Education Collection

The Special Education Child Find (Indicator 11) Report returns the number of students who have parent/guardian consent to evaluate and whose initial evaluations for eligibility under IDEA were completed within the 60 school-day timeline or not, regardless of the final eligibility determination. One record per student's locked OR Data Plan IEP reports when the Evaluation Type selected is Initial, Consent to Evaluate is not blank, and the Eligibility Determination Date falls between July 1st and June 30th of the reporting school year.

Screenshot of the Special Education Child Find report, located at Reporting, OR State Reporting, OR Special Education Collection

Special Education Child Find (Indicator 11) Report Editor

Read - Access and generate the OR Special Education Collection Reports.
Write - N/A
Add - N/A
Delete - N/A

For more information about Tool Rights and how they function, see the Tool Rights article.

Report Logic

A student must have a State ID in order to report and be actively enrolled in at least one calendar on or between July 1 and June 30 of the selected school year.

The student must have an OR Data Plan IEP active on or between July 1 and June 30 of the selected school year. Both Locked and Unlocked Plans report, but the following requirements are necessary:

Locked OR Data Plan IEP	Unlocked OR Data Plan IEP
The IEP must have an Evaluation Type of Initial assigned on the Special Ed Document Editor.	A Primary Disability must be selected.
The Evaluation Consent Revoked checkbox must NOT be marked.	An Evaluation Consent Date must be entered.
	The Special Education Eligibility must be selected.
	The Evaluation Consent Revoked checkbox must NOT be marked.
	The Evaluation must be the INITIAL Evaluation.
	The Eligibility Determination Date must fall on or between July 1 and June 30 of the selected school year.

Students are NOT included in the report when:

The Enrollment record is marked as No Show or State Exclude.
The Grade Level of enrollment is marked as State Exclude.
The Calendar of enrollment is marked as State Exclude.

Report Editor

Data Element	Description
Set Up
Search Calendars	Search field to narrow the list of calendars to select. Use the Expand All/Collapse All. Place a checkbox next to the desired school and calendars.
Show Active Year Only	When set to ON, only those calendars for the current school year are available for selection. When set to OFF, all calendars from all school years are available for selection.
Report Options
Report Type	Determines which report generates. For this instance, select Special Education Child Find (Indicator 11).
Ad hoc Filter	Select which students to include in the extract by choosing a filter that was created in the Filter Designer. Only those students included in the filter are included in the report.
Output Options
Report Processing	To generate the report immediately, select Generate Now option. To choose when the report generates, use the Submit to Batch option. Submit to Batch is useful when generating the report for several calendars or for larger amounts of data being reported. See the Batch Queue article for more information.
Format Type	Determines in which format the report generates - CSV or HTML.

Generate the Report

Search for and select the desired Calendars.
Select the Special Education Child Find (Indicator 11) option from the Report Type field.
Choose an Ad hoc Filter to return just those students included in the selected filter.
Select the desired Report Processing option of Generate Now or Submit to Batch Queue.
Select the desired Format Type.
Click Generate. The report displays in the selected format.

Screenshot of the HTML Format of the Special Education Child Find Report.

Special Education Child Find - HTML Format

Screenshot of the CSV Format of the Special Education Child Find Report.

Special Education Child Find - CSV Format

Report Layout

The following fields are the same on many Oregon state reports. Click the Click to expand link to view these fields.

Click here to expand...

Data Element	Description	Location
Check Digit Student Identifier	Lists the student's state-issued identification number. Numeric, 10 digits	Demographics > Person Identifiers > Student State ID Person.stateID
District Student Identifier	Lists the student's district-issued identification number. Numeric, 10 digits	Demographics > Person Identifiers > Local Student Number Person.studentNumber
Resident District Institution Identifier	Reports the district number in which the student resides. Numeric, 10 digits	Enrollments > State Reporting Fields > Resident District Enrollment.residentDistrict District Information > State District Number District.number
Resident School Institution Identifier	Reports the school number in which the student resides. Numeric, 10 digits	Enrollments > State Reporting Fields > Resident School Enrollment.residentSchool District Information > State School Number School.number
Attending District Institution Identifier	Reports the district number in which the student is enrolled. Numeric, 10 digits	Enrollments > State Reporting Fields > Serving District Enrollment.servingDistrict District Information > State District Number District.number
Attending School Institution Identifier	Reports the school number in which the student is enrolled. Numeric, 10 digits	Enrollments > State Reporting Fields > Serving School Enrollment.servingSchool District Information > State School Number School.number
Institution Filler	N/A	N/A
Legal Last Name	Reports the student’s legal last name. When the Legal Last Name field is not populated, information reports from the Last Name field. Alphanumeric, 50 characters	Identities > Identity Information > Protected Identity Information > Legal Last Name Identity.legalLastName Demographics > Person Information > Last Name Identity.lastName
Legal First Name	Reports the student’s legal first name. When the Legal First Name field is not populated, information reports from First Name field. Alphanumeric, 30 characters	Identities > Identity Information > Protected Identity Information > Legal First Name Identity.legalFirstName Demographics > Person Information > First Name Identity.firstName
Legal Middle Name	Reports the student’s legal middle name. When the Legal Middle Name field is not populated, information reports from the Middle Name field. Alphanumeric, 30 characters	Identities > Identity Information > Protected Identity Information > Legal Middle Name Identity.legalMiddleName Demographics > Person Information > Middle Name Identity.middleName
Suffix (Generational Code)	Indication student is considered a Junior, III, etc. Alphanumeric, 3 characters	Demographics > Person Information Identity.suffix
Preferred Last Name	Reports the student's last name. Alphanumeric, 50 characters	Demographics > Person Information > Last Name Identity.lastName
Preferred First Name	Reports the student's first name. Alphanumeric, 30 characters	Demographics > Person Information > First Name Identity.firstName
Preferred Middle Name	Reports the student’s legal middle name. Alphanumeric, 30 characters	Demographics > Person Information > Middle Name Identity.middleName
Birth Date	Reports the student's date of birth. Date field, 8 digits (MMDDYYYY)	Demographics > Person Information > Birth Date Identity.birthDate
Gender Code	Reports the student's Legal Gender as either Male (M), Female (F) or Non-Binary (X). When the Legal Gender field is not populated, information reports from the Gender field. When the Legal Gender or Gender fields are not populated, reports a value of X. Alphanumeric, 1 character (M, F, X)	Identities > Identity Information > Protected Identity Information > Legal Gender Identity.legalGender Demographics > Person Information > Gender Identity.Gender
Hispanic/Latino Ethnicity Flag	An indication of whether a student identifies as having a Hispanic ethnicity. Reports a value of Y when Is the individual Hispanic/Latino? is set to Yes. Reports a value of N when Is the individual Hispanic/Latino? is set to No or is not populated. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Is the individual Hispanic/Latino? Identity.hispanicEthnicity
American Indian/Alaskan Native Flag	Reports a value of Y when the American Indian or Alaskan Native checkbox is marked. Reports a value of N when it is not marked. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Race/Ethnicity > American Indian or Alaska Native Identity.raceEthnicity
Asian Race Flag	Reports a value of Y when the Asian checkbox is marked. Reports a value of N when it is not marked. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Race/Ethnicity > Asian Identity.raceEthnicity
BlackRace Flag	Reports a value of Y when the Black/African American checkbox is marked. Reports a value of N when it is not marked. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Race/Ethnicity > Black or African American Identity.raceEthnicity
White Race Flag	Reports a value of Y when the White checkbox is marked. Reports a value of N when it is not marked. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Race/Ethnicity > White Identity.raceEthnicity
Native Hawaiian/Other Pacific Islander Race Flag	Reports a value of Y when the Native Hawaiian or Other Pacific Islander checkbox is marked. Reports a value of N when it is not marked. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Race/Ethnicity > Native Hawaiian or Other Pacific Islander Identity.raceEthnicity
Race Filler	N/A	N/A
Language of Origin Code	Reports the language that is most often spoken in the student's home. Numeric, 4 digits	Demographics > Person Information > Home Primary Language Identity.homePrimaryLanguage
Partial Social Security Number	Reports the last four digits of the student's Social Security number. Numeric, 4 digits	Demographics > Person Information > Soc Sec Num Identity.SSN
Enrolled Grade Code	Reports the state grade level that is mapped to the student's grade level of enrollment. Numeric, 2 digits	Enrollments > General Enrollment Information > State Grade Level Enrollment.stateGradeLevel
Street Address	Reports the student's Primary Household address. The following logic is used when reporting addresses when a student is associated with multiple addresses: A Street Address is selected over a P.O Box. A Primary household membership is selected over a secondary household membership. A Primary location is selected over a secondary location. The household ID is used as a tiebreaker when multiple addresses have the same/earliest start date. The location ID is used as a tiebreaker when the start date on multiple household locations is the same. When a P.O. Box is the only address available for the student, that address reports. Alphanumeric, 45 characters	Household > Address > Number, Prefix, Street, Tag Address.number Address.prefix Address.street Address.tag
City	Reports the city in which the student resides. Alphanumeric, 20 characters	Household > Address > City Address.city
Zip Code	Reports the five digit zip code of the student's address. Numeric, 5 digits	Household > Address > Zip Address.zip
Zip Plus Four Code	Reports the additional four digits of the zip code associated with the student's address. Numeric, 4 digits	Household > Address > Zip Address.zip
Resident County Code	Reports the county of residence code from the student's primary enrollment record as of the date of generation. When there is no primary enrollment, reports from the partial enrollment, then from the Special Education enrollment. When there are multiple primary enrollments, reports from the most recent entered enrollment. Numeric, 2 digits	Enrollment > State Reporting Fields > Resident County Enrollment.residentCounty
Phone Number	Reports the student's 10-digit phone number as entered in the Cell Phone field in the Personal Contact Information. When the Cell Phone field is not populated, reports from the Other Phone field. Numeric, 10 digits (XXXXXXXXXX)	Demographics > Personal Contact Information > Cell Phone Contact.cellPhone
Teacher Filler	N/A	N/A
High School Entry Cohort School Year	Reports the concatenated school year value based on the student's date of first entry into 9th grade. When the student enters 9th grade in the 22-23 school year, a value of 2223 reports. Numeric, 4 digits	Graduation > Date First Entered Grade 9 Graduation.grade9Date
Student Filler	N/A	N/A
Economically Disadvantaged Flag	Reports a value of Y when: The active school history at the time of report generation identifies the school as Provision 2. The student has an active FRAM record at the time of report generation where the Eligibility is Free or Reduced. Reports a value of N when there is no active FRAM record or when the Eligibility is NOT Free or Reduced. Alphanumeric, 1 character (Y or N)	Eligibility > Eligibility Detail > Eligibility POSEligibility.eligibility School > School History > Provision Status SchoolAttribute.provision
Title 1 Flag	Reports a value of Y when the student has an active Title 1 record on the date of report generation. When there is no active Title 1 record on the date of report generation, a value of N reports. Alphanumeric, 1 character (Y or N)	Title 1 > Start Date, End Date Title1.startDate Title1.endDate
Special Education Flag	Reports a value of Y when the student has a locked IEP OR has a data plan that is active on the day of report generation AND has a Special Ed Eligibility entry of Yes. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Enrollments > Special Ed Fields > Status Enrollment.specialEdStatus
Section 504 Flag	Reports a value of Y when the student has an active Section 504 record on the date of report generation. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Section 504 > Start Date, End Date Section504.startDate Section504.endDate
Migrant Education Flag	Reports a value of Y when the student has an active Migrant record on the date of report generation. Active is defined as the report generation date being on or after the Services Start Date and on or before the Services End Date. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Migrant > Services Start Date, Services End Date Migrant.servicesStartDate Migrant.servicesEndDate
Indian Education Flag	Reports as N for all records.	N/A
English Learner Flag	Reports a value of Y ONLY when the student has an active EL record at the time of generation where the EL Program Status is EL. Active is defined as the report generation date being on or after the Identified Date and on or before the Program Exit Date. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	English Learner > Program Status, Identified Date, Program Exit Date lep.programStatus lep.identifiedDate lep.exitDate
Distance Learning Flag	Reports a value of Y when the Distance Learning checkbox is marked on the student's enrollment record. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Enrollments > State Reporting Fields > Distance Learning Enrollment.distanceLearning
Homeschooling Flag	Reports a value of Y when the Home School checkbox is marked on the student's enrollment record. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Enrollments > State Reporting Fields > Home School Enrollment.homeSchooled
Transition Program Flag	When the Special Education Flag (field 38) reports a value of Y, logic checks the student's State Reporting Plan to see if it is active during the reporting range. When yes, this field reports as Y. Otherwise, a value of N reports. Alphanumeric, 1 character (Y or N)	Enrollments > Special Ed Fields > Status Enrollment.specialEdStatus Special Ed Documents > Data Plan
Alternative Education Program Flag	Reports a value of Y when the student's calendar of enrollment as of the report generation date contains a Calendar Type of Alternative. Otherwise, reports a blank value. Alphanumeric, 1 character (Y)	Calendar Information > Calendar Info > Type Calendar.type
Tribal Affiliation Code	Indicates Tribal affiliation with a federally recognized, state-acknowledged, or terminated Tribe for the student, their parent, or their grandparent. When the student's Race/Ethnicity is marked as American Indian or Alaska Native, reports a value of Y. When the Detail Ancestry/Tribal Code field contains a value, reports a value of Y. Otherwise, reports a blank value. Alphanumeric, 1 character (Y)	Identities > Race/Ethnicity > American Indian or Alaska Native, Detailed Ancestry/Tribal Codes Identity.raceEthnicity Identity.raceSubcategory
Talented and Gifted Flag	Reports a value of Y when the student has an active Gifted record as of the date of report generation. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Gifted > Start Date, End Date gifted.startDate gifted.endDate
Additional Language Code	Reports any additional language codes assigned on the student's Identities record. Alphanumeric, 4 characters	Identities > Secondary Language Identity.altLanguage
Demographic Filler	N/A	N/A

The following fields are unique to the Special Education Child Count (SECC) Report.

Data Element	Description	Location
Primary Disability Code SECCPrimDsbltyCd	Reports the assigned Primary Disability from the student's Special Ed Data Plan. When there is no Primary Disability assigned, a value of 00 reports. Numeric, 2 digits	Special Ed Document Editor > State Reported Data Plan > Enrollment Information > Primary Disability PlanState.disability1 Enrollment.disability1
SECC Institution Filler SECCInstFill	N/A	N/A
Special Education Resident District Institution Identifier SECCResdDistInstID	Indicates the school district where a student’s parents/guardians, or persons in parental relationship to the student reside. Reports first from the OR Data Entry Plan's Enrollment Editor when available. Otherwise, reports from the student's primary Enrollment record. Otherwise, reports the District Number for the primary calendar of enrollment. Numeric, 10 digits	Special Ed Document Editor > State Reported Data Plan > Enrollment Information > Resident District Enrollment.residentDistrict Enrollments > General Enrollment Information > Resident District Enrollment.residentDistrict
Initial Special Education Evaluation Consent Date EvlDtTxt	Reports the Evaluation Consent Date, defined as the date the parent/guardian signed the consent form for the initial evaluation for special education (not the date the district received the form). Date field, 8 digits (MMDDYYYY)	Special Ed Document Editor > State Reported Data Plan > Evaluation Consent Date Evaluation.parentConsent
Special Education Eligibility Determination Date ElgDtTxt	Reports the Eligibility Determination Date, defined as the date the student was eligible (or found not eligible) for special education services. This date should coincide with the eligibility team meeting date. When more than one meeting was held to complete eligibility determination, the most recent date is used. Date field, 8 digits (MMDDYYYY)	Special Ed Document Editor > State Reported Data Plan > Eligibility Consent Date Evaluation.eligibilityDate
Special Education Eligibility Flag ElgFg	Indicates whether the student was found eligible for special education. Reports a value of Y when the Special Education Eligibility field is set to a value of Yes. When set to No or is blank, reports a value of N. ` Alphanumeric, 1 character (Y/N)	Special Ed Document Editor > State Reported Data Plan > Special Ed Eligibility
Special Education Evaluation Timeline School Days TmlnDays	Reports the number of elapsed school days from the Initial Evaluation Consent Date to the Special Education Eligibility Determination Date. A value that is greater than zero (0) reports when the Evaluation Timeline (School Days) field is populated. When that field is not populated, a count of the number of instructional dates from the Initial Evaluation Consent Date to the Special Education Eligibility Determination Date reports. Numeric, 3 digits	Special Ed Document Editor > State Reported Data Plan > Evaluation Timeline Special Ed Document Editor > State Reported Data Plan > Eligibility Consent Date, Evaluation Consent Date
Reason Special Education Evaluation Timeline Not Met Type Code RsnTmlnNotMetCd	Reports the code selected in the Reason Evaluation TImeline Not Met field. Numeric, 1 digit	Special Ed Document Editor > State Reported Data Plan > Reason Evaluation Timeline Not Met Plan.evalDelayReason
Reason Special Education Evaluation Timeline Not Met Comment RsnTmlnNotMetCmnt	Reports the text entered in the Specify Reason Evaluation Timeline Not Met field. Alphanumeric, 250 characters	Special Ed Document Editor > State Reported Data Plan > Specify Reason Evaluation Timeline Not Met:
Private School Enrollment at Special Education Referral Flag PrvtSchlRfrFg	Indicates whether the child was enrolled in a private school (placed by their parents) at the time of Special Education referral. When the Private School Enrollment at Referral field is set to Yes, reports a value of Y. When set to No or is blank, reports a value of N. Alphanumeric, 1 character (Y/N)	Special Ed Document Editor > State Reported Data Plan > Private School Information > Private School Enrollment at Referral
Private School Enrollment at Special Education Eligibility Flag PrvtSchlElgFg	Indicates whether the child was enrolled in a private school (placed by their parents) at the time Special Education eligibility was determined. When the Private School Enrollment at Eligibility field is set to Yes, reports a value of Y. When set to No or is blank, reports a value of N. Alphanumeric, 1 character (Y/N)	Special Ed Document Editor > State Reported Data Plan > Private School Information > Private School Enrollment at Eligibility
Consent for Initial Provision of Special Education Services Flag CnsntFg	Indicates whether the parent/guardian signed the Consent for Initial Provision of Special Education services. When the Consent for Initial Provision of SPED Services is set to Yes, reports a value of Y. When set to No or is blank, reports a value of N. Alphanumeric, 1 character (Y/N)	Special Ed Document Editor > State Reported Data Plan > Consent for Initial Provision of SPED Services
Child Find Filler	N/A	N/A

Special Education Child Find (Indicator 11) (Oregon)

Report Logic

Report Editor

Generate the Report

Report Layout

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