Special Education Child Find (Indicator 11) (Oregon)

Tool Search: OR Special Education Collection

The Special Education Child Find (Indicator 11) Report returns the number of students who have parent/guardian consent to evaluate and whose initial evaluations for eligibility under IDEA were completed within the 60 school-day timeline or not, regardless of the final eligibility determination. One record per student's locked OR Data Plan IEP reports when the Evaluation Type selected is Initial, Consent to Evaluate is not blank, and the Eligibility Determination Date falls between July 1st and June 30th of the reporting school year.

Screenshot of the Special Education Child Find report, located at Reporting, OR State Reporting, OR Special Education CollectionSpecial Education Child Find (Indicator 11) Report Editor

Read - Access and generate the OR Special Education Collection Reports.
Write - N/A
Add - N/A
Delete - N/A

For more information about Tool Rights and how they function, see the Tool Rights article.

Report Logic

A student must have a State ID in order to report and be actively enrolled in at least one calendar on or between July 1 and June 30 of the selected school year. 

The student must have an OR Data Plan IEP active on or between July 1 and June 30 of the selected school year. Both Locked and Unlocked Plans report, but the following requirements are necessary:

Locked OR Data Plan IEP
Unlocked OR Data Plan IEP
The IEP must have an Evaluation Type of Initial assigned on the Special Ed Document Editor.
A Primary Disability must be selected.
The Evaluation Consent Revoked checkbox must NOT be marked.
An Evaluation Consent Date must be entered.







The Special Education Eligibility must be selected.
The Evaluation Consent Revoked checkbox must NOT be marked.
The Evaluation must be the INITIAL Evaluation.
The Eligibility Determination Date must fall on or between July 1 and June 30 of the selected school year.

 Students are NOT included in the report when:

  • The Enrollment record is marked as No Show or State Exclude.
  • The Grade Level of enrollment is marked as State Exclude.
  • The Calendar of enrollment is marked as State Exclude.

Report Editor

Data Element Description
Set Up
Search Calendars Search field to narrow the list of calendars to select. Use the Expand All/Collapse All. Place a checkbox next to the desired school and calendars.
Show Active Year  Only

When set to ON, only those calendars for the current school year are available for selection.

When set to OFF, all calendars from all school years are available for selection.

Report Options
Report Type
Determines which report generates. For this instance, select Special Education Child Find (Indicator 11).
Ad hoc Filter Select which students to include in the extract by choosing a filter that was created in the Filter Designer. Only those students included in the filter are included in the report.
Output Options
Report Processing To generate the report immediately, select Generate Now option. To choose when the report generates, use the Submit to Batch option. Submit to Batch is useful when generating the report for several calendars or for larger amounts of data being reported. See the Batch Queue article for more information.
Format Type Determines in which format the report generates - CSV or HTML.

Generate the Report

  1. Search for and select the desired Calendars.
  2. Select the Special Education Child Find (Indicator 11) option from the Report Type field. 
  3. Choose an Ad hoc Filter to return just those students included in the selected filter. 
  4. Select the desired Report Processing option of Generate Now or Submit to Batch Queue
  5. Select the desired Format Type
  6. Click Generate. The report displays in the selected format.
Screenshot of the HTML Format of the Special Education Child Find Report. Special Education Child Find - HTML Format
Screenshot of the CSV Format of the Special Education Child Find Report. Special Education Child Find - CSV Format

Report Layout

The following fields are the same on many Oregon state reports. Click the Click to expand link to view these fields.

Click here to expand...

Data Element Description Location
Check Digit Student Identifier Lists the student's state-issued identification number.

Numeric, 10 digits
Demographics > Person Identifiers > Student State ID

Person.stateID
District Student Identifier Lists the student's district-issued identification number.

Numeric, 10 digits
Demographics > Person Identifiers > Local Student Number

Person.studentNumber
Resident District Institution Identifier Reports the district number in which the student resides.

Numeric, 10 digits

Enrollments > State Reporting Fields > Resident District

Enrollment.residentDistrict
District Information > State District Number

District.number
Resident School Institution Identifier Reports the school number in which the student resides.

Numeric, 10 digits
Enrollments > State Reporting Fields > Resident School

Enrollment.residentSchool
District Information > State School Number

School.number
Attending District Institution Identifier Reports the district number in which the student is enrolled.

Numeric, 10 digits
Enrollments > State Reporting Fields > Serving District

Enrollment.servingDistrict
District Information > State District Number

District.number
Attending School Institution Identifier Reports the school number in which the student is enrolled.

Numeric, 10 digits
Enrollments > State Reporting Fields > Serving School

Enrollment.servingSchool
District Information > State School Number

School.number
Institution Filler N/A N/A
Legal Last Name

Reports the student’s legal last name.


When the Legal Last Name field is not populated, information reports from the Last Name field.


Alphanumeric, 50 characters

Identities > Identity Information > Protected Identity Information > Legal Last Name


Identity.legalLastName


Demographics > Person Information > Last Name


Identity.lastName

Legal First Name

Reports the student’s legal first name.


When the Legal First Name field is not populated, information reports from First Name field.


Alphanumeric, 30 characters

Identities > Identity Information > Protected Identity Information > Legal First Name


Identity.legalFirstName


Demographics > Person Information > First Name


Identity.firstName

Legal Middle Name

Reports the student’s legal middle name.


When the Legal Middle Name field is not populated, information reports from the Middle Name field. 


Alphanumeric, 30 characters

Identities > Identity Information > Protected Identity Information > Legal Middle Name


Identity.legalMiddleName


Demographics > Person Information > Middle Name


Identity.middleName

 Suffix (Generational Code)

Indication student is considered a Junior, III, etc. 


Alphanumeric, 3 characters

Demographics > Person Information


Identity.suffix

Preferred Last Name Reports the student's last name.

Alphanumeric, 50 characters

Demographics > Person Information > Last Name


Identity.lastName

Preferred First Name Reports the student's first name.


Alphanumeric, 30 characters

Demographics > Person Information > First Name


Identity.firstName

Preferred Middle Name

Reports the student’s legal middle name.


Alphanumeric, 30 characters

Demographics > Person Information > Middle Name


Identity.middleName

Birth Date Reports the student's date of birth.

Date field, 8 digits (MMDDYYYY)

Demographics > Person Information > Birth Date


Identity.birthDate

Gender Code Reports the student's Legal Gender as either Male (M), Female (F) or Non-Binary (X).

When the Legal Gender field is not populated, information reports from the Gender field.

When the Legal Gender or Gender fields are not populated, reports a value of X.

Alphanumeric, 1 character (M, F, X)
Identities > Identity Information > Protected Identity Information > Legal Gender


Identity.legalGender


Demographics > Person Information > Gender


Identity.Gender

Hispanic/Latino Ethnicity Flag

An indication of whether a student identifies as having a Hispanic ethnicity.

  • Reports a value of Y when Is the individual Hispanic/Latino? is set to Yes. 
  • Reports a value of N when Is the individual Hispanic/Latino? is set to No or is not populated.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Is the individual Hispanic/Latino?


Identity.hispanicEthnicity

American Indian/Alaskan Native Flag  Reports a value of Y when the American Indian or Alaskan Native checkbox is marked.

Reports a value of N when it is not marked.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Race/Ethnicity > American Indian or Alaska Native


Identity.raceEthnicity

Asian Race Flag Reports a value of Y when the Asian checkbox is marked.

Reports a value of N when it is not marked.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Race/Ethnicity > Asian


Identity.raceEthnicity

BlackRace Flag Reports a value of Y when the Black/African American checkbox is marked.

Reports a value of N when it is not marked.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Race/Ethnicity > Black or African American


Identity.raceEthnicity

White Race Flag Reports a value of Y when the White checkbox is marked.

Reports a value of N when it is not marked.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Race/Ethnicity > White


Identity.raceEthnicity

Native Hawaiian/Other Pacific Islander Race Flag Reports a value of Y when the Native Hawaiian or Other Pacific Islander checkbox is marked.

Reports a value of N when it is not marked.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Race/Ethnicity > Native Hawaiian or Other Pacific Islander


Identity.raceEthnicity

Race Filler N/A N/A
Language of Origin Code Reports the language that is most often spoken in the student's home.

Numeric, 4 digits

Demographics > Person Information > Home Primary Language


Identity.homePrimaryLanguage

Partial Social Security Number Reports the last four digits of the student's Social Security number.

Numeric, 4 digits

Demographics > Person Information > Soc Sec Num


Identity.SSN

Enrolled Grade Code Reports the state grade level that is mapped to the student's grade level of enrollment.

Numeric, 2 digits
Enrollments > General Enrollment Information > State Grade Level

Enrollment.stateGradeLevel
Street Address Reports the student's Primary Household address.

The following logic is used when reporting addresses when a student is associated with multiple addresses:
  • A Street Address is selected over a P.O Box.
  • A Primary household membership is selected over a secondary household membership.
  • A Primary location is selected over a secondary location.
  • The household ID is used as a tiebreaker when multiple addresses have the same/earliest start date.
  • The location ID is used as a tiebreaker when the start date on multiple household locations is the same. 
  • When a P.O. Box is the only address available for the student, that address reports. 
Alphanumeric, 45 characters
Household > Address > Number, Prefix, Street, Tag

Address.number
Address.prefix
Address.street
Address.tag
City Reports the city in which the student resides.

Alphanumeric, 20 characters
Household > Address > City

Address.city
Zip Code Reports the five digit zip code of the student's address.

Numeric, 5 digits
Household > Address > Zip

Address.zip
Zip Plus Four Code Reports the additional four digits of the zip code associated with the student's address.

Numeric, 4 digits
Household > Address > Zip

Address.zip
Resident County Code Reports the county of residence code from the student's primary enrollment record as of the date of generation.

When there is no primary enrollment, reports from the partial enrollment, then from the Special Education enrollment.

When there are multiple primary enrollments, reports from the most recent entered enrollment.

Numeric, 2 digits
Enrollment > State Reporting Fields > Resident County

Enrollment.residentCounty
Phone Number Reports the student's 10-digit phone number as entered in the Cell Phone field in the Personal Contact Information.

When the Cell Phone field is not populated, reports from the Other Phone field.

Numeric, 10 digits (XXXXXXXXXX)
Demographics > Personal Contact Information > Cell Phone

Contact.cellPhone
Teacher Filler N/A N/A
High School Entry Cohort School Year Reports the concatenated school year value based on the student's date of first entry into 9th grade.

When the student enters 9th grade in the 22-23 school year, a value of 2223 reports.

Numeric, 4 digits
Graduation > Date First Entered Grade 9

Graduation.grade9Date
Student Filler N/A N/A
Economically Disadvantaged Flag Reports a value of Y when:
  • The active school history at the time of report generation identifies the school as Provision 2.
  • The student has an active FRAM record at the time of report generation where the Eligibility is Free or Reduced.

Reports a value of N when there is no active FRAM record or when the Eligibility is NOT Free or Reduced. 


Alphanumeric, 1 character (Y or N)

Eligibility > Eligibility Detail > Eligibility

POSEligibility.eligibility
School > School History > Provision Status

SchoolAttribute.provision
Title 1 Flag Reports a value of Y when the student has an active Title 1 record on the date of report generation.

When there is no active Title 1 record on the date of report generation, a value of N reports.

Alphanumeric, 1 character (Y or N)
Title 1 > Start Date, End Date

Title1.startDate
Title1.endDate
Special Education Flag Reports a value of Y when the student has a locked IEP OR has a data plan that is active on the day of report generation AND has a Special Ed Eligibility entry of Yes.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)
Enrollments > Special Ed Fields > Status

Enrollment.specialEdStatus


Section 504 Flag Reports a value of Y when the student has an active Section 504 record on the date of report generation.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)
Section 504 > Start Date, End Date

Section504.startDate
Section504.endDate
Migrant Education Flag Reports a value of Y when the student has an active Migrant record on the date of report generation.

Active is defined as the report generation date being on or after the Services Start Date and on or before the Services End Date.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)
Migrant > Services Start Date, Services End Date

Migrant.servicesStartDate
Migrant.servicesEndDate
Indian Education Flag Reports as N for all records. N/A
English Learner Flag Reports a value of Y ONLY when the student has an active EL record at the time of generation where the EL Program Status is EL.

Active is defined as the report generation date being on or after the Identified Date and on or before the Program Exit Date.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)
English Learner > Program Status, Identified Date, Program Exit Date

lep.programStatus
lep.identifiedDate
lep.exitDate
Distance Learning Flag Reports a value of Y when the Distance Learning checkbox is marked on the student's enrollment record.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)
Enrollments > State Reporting Fields > Distance Learning

Enrollment.distanceLearning

Homeschooling Flag Reports a value of Y when the Home School checkbox is marked on the student's enrollment record.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)
Enrollments > State Reporting Fields > Home School

Enrollment.homeSchooled
Transition Program Flag When the Special Education Flag (field 38) reports a value of Y, logic checks the student's State Reporting Plan to see if it is active during the reporting range. When yes, this field reports as Y.

Otherwise, a value of N reports.

Alphanumeric, 1 character (Y or N)
Enrollments > Special Ed Fields > Status

Enrollment.specialEdStatus

Special Ed Documents > Data Plan


Alternative Education Program Flag Reports a value of Y when the student's calendar of enrollment as of the report generation date contains a Calendar Type of Alternative.

Otherwise, reports a blank value.

Alphanumeric, 1 character (Y)
Calendar Information  > Calendar Info > Type

Calendar.type
Tribal Affiliation Code
Indicates Tribal affiliation with a federally recognized, state-acknowledged, or terminated Tribe for the student, their parent, or their grandparent.
  • When the student's Race/Ethnicity is marked as American Indian or Alaska Native, reports a value of Y. 
  • When the Detail Ancestry/Tribal Code field contains a value, reports a value of Y. 
Otherwise, reports a blank value.

Alphanumeric, 1 character (Y)
Identities > Race/Ethnicity > American Indian or Alaska Native, Detailed Ancestry/Tribal Codes

Identity.raceEthnicity
Identity.raceSubcategory
Talented and Gifted Flag Reports a value of Y when the student has an active Gifted record as of the date of report generation.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)
Gifted > Start Date, End Date

gifted.startDate
gifted.endDate
Additional Language Code Reports any additional language codes assigned on the student's Identities record.

Alphanumeric, 4 characters
Identities > Secondary Language

Identity.altLanguage
Demographic Filler N/A N/A


The following fields are unique to the Special Education Child Count (SECC) Report.

Data Element Description Location
Primary Disability Code
SECCPrimDsbltyCd
Reports the assigned Primary Disability from the student's Special Ed Data Plan.

When there is no Primary Disability assigned, a value of 00 reports.

Numeric, 2 digits
Special Ed Document Editor > State Reported Data Plan > Enrollment Information > Primary Disability

PlanState.disability1
Enrollment.disability1
SECC Institution Filler

SECCInstFill
N/A
N/A
Special Education Resident District Institution Identifier

SECCResdDistInstID

Indicates the school district where a student’s parents/guardians, or persons in parental relationship to the student reside.

Reports first from the OR Data Entry Plan's Enrollment Editor when available. Otherwise, reports from the student's primary Enrollment record. Otherwise, reports the District Number for the primary calendar of enrollment.

Numeric, 10 digits

Special Ed Document Editor > State Reported Data Plan > Enrollment Information > Resident District


Enrollment.residentDistrict
Enrollments > General Enrollment Information > Resident District

Enrollment.residentDistrict
Initial Special Education Evaluation Consent Date

EvlDtTxt
Reports the Evaluation Consent Date, defined as the date the parent/guardian signed the consent form for the initial evaluation for special education (not the date the district received the form).

Date field, 8 digits (MMDDYYYY)

Special Ed Document Editor > State Reported Data Plan > Evaluation Consent Date



Evaluation.parentConsent


Special Education Eligibility Determination Date

ElgDtTxt

Reports the Eligibility Determination Date, defined as the date the student was eligible (or found not eligible) for special education services.

This date should coincide with the eligibility team meeting date. When more than one meeting was held to complete eligibility determination, the most recent date is used.

Date field, 8 digits (MMDDYYYY)

Special Ed Document Editor > State Reported Data Plan > Eligibility Consent Date


Evaluation.eligibilityDate




Special Education Eligibility Flag

ElgFg
Indicates whether the student was found eligible for special education.

Reports a value of Y when the Special Education Eligibility field is set to a value of Yes. When set to No or is blank, reports a value of N.
`
Alphanumeric, 1 character (Y/N)

Special Ed Document Editor > State Reported Data Plan > Special Ed Eligibility



Special Education Evaluation Timeline School Days

TmlnDays

Reports the number of elapsed school days from the Initial Evaluation Consent Date to the Special Education Eligibility Determination Date. 


A value that is greater than zero (0) reports when the Evaluation Timeline (School Days) field is populated.


When that field is not populated, a count of the number of instructional dates from the Initial Evaluation Consent Date to the Special Education Eligibility Determination Date reports.


Numeric, 3 digits

Special Ed Document Editor > State Reported Data Plan > Evaluation Timeline



Special Ed Document Editor > State Reported Data Plan > Eligibility Consent Date, Evaluation Consent Date





Reason Special Education Evaluation Timeline Not Met Type Code

RsnTmlnNotMetCd
Reports the code selected in the Reason Evaluation TImeline Not Met field.

Numeric, 1 digit

Special Ed Document Editor > State Reported Data Plan > Reason Evaluation Timeline Not Met


Plan.evalDelayReason



Reason Special Education Evaluation Timeline Not Met Comment

RsnTmlnNotMetCmnt
Reports the text entered in the Specify Reason Evaluation Timeline Not Met field.

Alphanumeric, 250 characters

Special Ed Document Editor > State Reported Data Plan > Specify Reason Evaluation Timeline Not Met:



Private School Enrollment at Special Education Referral Flag

PrvtSchlRfrFg
Indicates whether the child was enrolled in a private school (placed by their parents) at the time of Special Education referral.

When the Private School Enrollment at Referral field is set to Yes, reports a value of Y. When set to No or is blank, reports a value of N.

Alphanumeric, 1 character (Y/N)

Special Ed Document Editor > State Reported Data Plan > Private School Information > Private School Enrollment at Referral



Private School Enrollment at Special Education Eligibility Flag

PrvtSchlElgFg

Indicates whether the child was enrolled in a private school (placed by their parents) at the time Special Education eligibility was determined.



When the Private School Enrollment at Eligibility field is set to Yes, reports a value of Y. When set to No or is blank, reports a value of N.

Alphanumeric, 1 character (Y/N)

Special Ed Document Editor > State Reported Data Plan > Private School Information > Private School Enrollment at Eligibility



Consent for Initial Provision of Special Education Services Flag

CnsntFg
Indicates whether the parent/guardian signed the Consent for Initial Provision of Special Education services.

When the Consent for Initial Provision of SPED Services is set to Yes, reports a value of Y. When set to No or is blank, reports a value of N.

Alphanumeric, 1 character (Y/N)

Special Ed Document Editor > State Reported Data Plan > Consent for Initial Provision of SPED Services



Child Find Filler
N/A
N/A