Tool Search: Ed-Fi State ID Tool
The State ID Tool allows users to search for and request new Ed-Fi IDs and Student State IDs. The State ID Tool can also be used to print a list of ID requests.
State ID Tool
To view and request new Ed-Fi IDs and Student State IDs, users must have at least R(ead) and W(rite) rights to the State ID Tool.
Prerequisites
- Ed-Fi functionality must be enabled via the Enable Ed-Fi System Preference.
- To use Ed-Fi tools effectively, appropriate values must be set in the Ed-Fi Configuration tool. This ensures Campus is communicating with Ed-Fi and successfully sending data to their servers.
- Ed-Fi IDs should be assigned to users via the Demographics tool.
State ID editor field descriptions
| Field | Description |
|---|---|
| Generate State ID's | Allows the user to generate State ID's for individuals. |
| Clear Accepted ID Requests | Clears any requests from the State ID Requests Editor that have been accepted. |
| Clear Rejected ID Requests | Clears any requests from the State ID Requests Editor that have been rejected. |
| Print Requests | Allows the user to print the requests displayed in the State ID Requests Editor. |
| Refresh | Refreshes the results in the State ID Requests Editor. |
| Filter Options: Status Type | Allows the user to filter the State ID Requests Editor by Status Type. |
| Name | Displays the name of the individual for which the requests was made. |
| Status | Indicates the Status of the request. Options include the following:
|
| Comments | Indicates any comments given to the request. Options include:
|
Generate State IDs
The State ID Tool allows users to generate State IDs for users. The State ID Requests Editor displays all records of students that do not have an Ed-Fi ID or Student State ID but have an enrollment in the active year. This list can be filtered by using the Status Type dropdown under Filter Options.
State ID Tool - Generate State ID's
Review ID Requests
Requests with a status of 'Review' need to be reviewed before the ID can be generated. Users can select an identity to assign the ID to, assign a new Ed-Fi ID, or Link Ed-Fi IDs if multiple identities are found.
The Use This Person button selects the identity that will receive the new ID.
If you cannot locate the person in the Ed-Fi results, assign a new ID to the person by selecting the Assign New Ed-Fi ID button. A pop-up appears, prompting the user to enter a reason for the request and submit it. Once the request is accepted, a message will indicate that the new UIC request has been successfully sent to MDE.
If multiple identities are displayed in the search results, they can be linked using the Identity Link drop list and the Link Ed-Fi IDs button. The user must select one identity to set as Primary to link IDs. Multiple identities can be set to Linked. Once the Link Ed-Fi IDs button is selected, a pop-up will appear, and the user must indicate the reason for linking the identities.
State ID Request Review
Clear ID Requests
The State ID Tool allows users to clear accepted and rejected ID requests made using the tool. The Clear Accepted ID Requests button allows users to clear all State ID requests that have been accepted and have a status of Match Found. The Clear Rejected ID Requests allows users to remove all State ID Requests that have been rejected.
State ID Tool - Clear Requests
Print ID Requests
The State ID Tool allows users to print a list of requests using the Print Requests button.
State ID Tool - Print
State ID Requests Report
