Core SIF - StudentPersonal

Last Modified on 04/10/2024 12:57 pm CDT

Tool Search: SIF

The current version of SIF is v2.7.

This object contains all the personal information related to the student.

SIF_Events are reported for this object.


Object Triggering

Event TypeRequirement
AddWhen creating an enrollment and the enrollment is not excluded by the zone.

Note: If there are multiple enrollments created for a student, then multiple Add events will be sent with the same RefId. The last event should overwrite previous events on the receiving end.
Change

When any of the fields reported in Object Data Elements change on the following tables: 

Address, Contact, Enrollment, Graduation, Household, HouseholdLocation, HouseholdMember, Identity, IdentityRaceEthnicity, Academic Planning, LEP, Person, POSEligibility, Migrant tab, Gifted and Talented tab, TItle 1 tab, Homeless tab, Section 504 tab, IEP Plans and IEPs State Reporting tab.

Change

When the student has multiple Enrollments in the zone scope and one is deleted.

Change

When an Enrollment’s noShow, serviceType, or stateExclude fields are changed and the student has an Enrollment in the zone scope that is not excluded based on the zone options.

Delete

When all of the student’s enrollments in the zone scope are deleted.

Delete

When an Enrollment’s noShow, serviceType, or stateExclude fields are changed

and all of the student’s Enrollments in the zone scope are excluded based on the zone options.


Object Population and Business Rules

Requirement

An enrollment in the Zone Scope.

Calendar SIF Exclude
Grade Level > Exclude from SIF Reporting

SIF Zone Options:

Exclude No Show Enrollments
Exclude All State Exclude Enrollments
Exclude All Secondary Enrollments

Use Legal Gender

Use Legal Name

  1. When the "Use Legal Name" option is selected in the zone options and Legal First and Last Name fields are populated in the person's current Identity, then report from the legal name fields for all of the elements under the Name element.
  2. When the "Use Legal Name" option is not selected, or Legal First or Last Name fields are blank in the person's current Identity, then report from the regular name fields for all of the elements under the Name element.
  3. When the "Use Legal Gender" option is selected in the zone options and Legal Gender is populated in the person's current Identity, then report the Gender element from the Legal Gender field.
  4. When the "Use Legal Gender" option is not selected, or Legal Gender is blank in the person's current Identity, then report the Gender element from the Gender field.
Follow SIF Zone Options Rules for Zones:


Object Data Elements

Data Element LabelDescriptionBusiness RulesData Source GUI PathDatabase FieldM, C or O
@RefIdThe GUID of the student.

person.personIdM
AlertMessages
Optional do not report.

O
MedicalAlert
Messages
Optional do not report.

O
LocalIdThe locally-assigned identifier for this student.

person.studentNumberM
StateProvinceIdThe state-assigned identifier for this student.

person.stateIdO
ElectronicIdListElectronic identifier(s) associated with this entity.Optional do not report.

O
OtherIdListLists all "other" identifiers associated with the student.When Social Secutrity Number is entered and Zone Options > Publish Social Security Number = Checked.

O
OtherIdList/
OtherId		Lists an "other" identifier associated with the student.

identity.ssnMR
OtherIdList/
OtherId/Type		Code that defines the type of this other Id.Reports "0004".

M
NameName of the student. Note: Type value of 04 must be used here.


M
Name/@TypeName of the student.Reports "04".

M
Name/Prefix
Optional do not report.

O
Name/LastNameLast name of student.

identity.lastNameM 
Name/FirstNameFirst name of student.

identity.firstNameM 
Name/
MiddleName		Middle name of the student.

identity.middleNameO
Name/SuffixName suffix of student.

identity.suffixO
Name/
PreferredName		Preferred name of student.

identity.aliasO
Name/SortNameThis is the name to be used for sorting purposes.Last Name, First Name (space) Middle Initial
identity.lastName, identity.firstName, identity.middleNameO
Name/FullNameA free text field for the complete name.First Name + Middle Name + Last Name
identity.firstName, identity.middleName, identity.lastNameO
OtherNamesPrevious, alternate or other names or aliases associated with the student.Reports when student has different name in a prior Identity record

O
OtherNames/
Name/@Type		Code that specifies what type of name this is, excluding "name of record."Reports "01" for the earliest prior identity name record.
Reports "05" for the second most recent identity name record, only if there are 3 or more identity records.

M
OtherNames/
Name/
LastName		The last name.Reports the student's Last Name.
identity.lastNameM
OtherNames/
Name/
FirstName		The first name.Reports the student's First Name.
identity.firstNameM
DemographicsThis element contains information related to student demographics.


O
Demographics/
RaceList



O
Demographics/
RaceList/
Race
Reports for each of the races in the person's current identity record.

MR
Demographics/
RaceList/
Race/Code		The general racial category which reflects the individual's recognition of his or her community or with which the individual most identifies. In a given SIF implementation Agents must have alignment on the use of the NCES and deprecated SPEEDE code sets. Agents are not required to translate between the code sets.

Reports the SIF race code mapped to the race:

When American Indian or Alaska Native, report '0998'.

When Asian, report '0999'.

When Black or African American, report '1000'.

When Native Hawaiian or Other Pacific Islander, report '1001'.

When White, report '1002'.


sifRaceEthnicity.
code		M
Demographics/
RaceList/Race/OtherCodeList



O

Demographics/

RaceList/

Race/

OtherCodeList/

OtherCode

A state/province code, local code, other code or a text string that crosswalks to or serves as a translation of an associated Code element.

identity.raceEthnicityO

Demographics/

RaceList/

Race/

OtherCodeList/

@Codeset

Describes the OtherCode element content as either a state/province code, a local code, other code, or text string.Reports "StateProvince".

M
Demographics/
HispanicLatino
When Yes, report 'Yes'.
When No, report 'No'.
identity.hispanic
Ethnicity		O
Demographics/
Gender		Person's Gender

identity.genderO
Demographics/
BirthDate		The person's date of birth

identity.birthDateO
Demographics/
PlaceOfBirth		The person's place of birth—like village, town, city etc.When Birth City = Null, report null.
identity.birthCity
Demographics/
StateOfBirth		The person's state of birth.

Reports the SIF-mapped code aligned with the selection in Birth State.

If SIF codes are not mapped for Birth State in this district's state, reports Birth State.


identity.birthStateO
Demographics/
CountryOfBirth		The person's country of birth.When Birth Country = Null, reports US.
identity.birthCountryO
Demographics/
LanguageList		List of languages an individual uses to communicate. Requires an entry in Home Primary Language.

O
Demographics/
LanguageList/
Language



MR
Demographics/
Language
List/Language/
Code		The code representing the specific language that an individual uses to communicate. Reports the SIF-mapped code for the selection made in Census > Home Primary Language.
identity.home
PrimaryLanguage		M

Demographics/

LanguageList/

Language/

OtherCodeList

List of other codes or strings that crosswalk to or serve as translations of the Code element paired with this common element.


O

Demographics/

LanguageList/

Language/

OtherCodeList/

@Codeset

Describes the OtherCode element content as either a state/province code, a local code, other code, or text string.Reports "StateProvince".

M

Demographics/

LanguageList/

Language/

OtherCodeList/

OtherCode

A state/province code, local code, other code or a text string that crosswalks to or serves as a translation of an associated Code element.Report the Code selected in Census > Home Primary Language.
identity.
homePrimary
Language		MR

Demographics/

LanguageList/

Language/

LanguageType

An indication of the function and context in which an individual uses a language to communicate.When Home Primary Language, "1037".

O
Demographics/
Dwelling
Arrangement		Setting/environment in which the person resides.Reports the entry from the student's most recent enrollment.

O
Demographics/
Dwelling
Arrangement/
Code		Code representing the setting/environment in which the person resides.1. When calendar.type = residential, 1673.
2. When the enrollment End Status contains "jail", "prison", or "incarcerated", then 1677.
3. When student has a Homeless field = checked on their enrollment, 1680.
4. When student has a household location(active), 1674.
5. Otherwise, 9999..
enrollment.
dwellingCode		M
AddressListThe student's address(es)


O
AddressList/
Address		A collection of the addresses that exist for the student.Order address by: 1. Non-secondary  2. Most recent Start Date

MR
AddressList/
Address/
@Type		Code that defines the location of the address. Note: A subset of specific valid values for each instance in a data object may be listed in that object.
  1. Report Addresses in the following hierarchy
  2. Report Primary Household before Secondary Household
    1. If more than 1 Primary Households address then report in order of start date
  3. If above is tied, then report in order of MemberID 
    1. When a student does not have a HouseholdMembership that overlaps today's date, then report the address for the student's HouseholdMembership with latest end date before today's date.
    2. If the student has no past HouseholdMemberships, report blank.
    3. Do not report addresses where Private is checked
  4. The AddressType should be unique for a student
  5. Do not report more than 5 addresses for a student
  6. For each reported address: 
    1. Reports "0123" when address.postOfficeBox = checked on the student's household.
    2. Reports "0765" for the first non-secondary address.
    3. Reports "1073" for the first secondary address.
    4. Subsequent addresses report "2382", then "0124", then "1074", and then "1075" for the remaining addresses
  7. Do not report more than one P.O.Box.
    1. In multiple Primary Household scenarios
      1. Report in order of Household start date
      2. If above is tied, then report in order of MemberID 

householdlocation.private

householdmember.private


M
AddressList/
Address/
Street		The street element is a complex element and breaks the street down into several parts.


M
AddressList/
Address/
Street/Line1		Address line 1.

When address.postOfficeBox = checked, reports "P.O. Box " followed by address.number (e.g. "P.O. Box 1234"

When address.postOfficeBox = not checked, reports address.number, prefix, street, tag, and dir separated by spaces.


Address.number,
 .prefix, .street,
 .tag, .dir		M
AddressList/
Address/Street/
Line2		Address line 2.
Census > Households > AddressesAddress.aptO
AddressList/
Address/Street/
Line3		Address line 3.Reports in format: City, ST ZIP.Census > Households > AddressesAddress.city,
.state, .zip		O
AddressList/
Address/Street/StreetNumber		The address number assigned to the building.
Census > Households > AddressesAddress.numberO
AddressList/
Address/Street/StreetPrefix		Street prefix like NE.
Census > Households > AddressesAddress.prefixO
AddressList/
Address/Street/StreetName		The name of the street.
Census > Households > AddressesAddress.streetO
AddressList/
Address/Street/StreetType		The type of street. For example, Lane, Blvd., Ave., etc.
Census > Households > AddressesAddress.tagO
AddressList/
Address/Street/StreetSuffix		Street suffix like SW.
Census > Households > AddressesAddress.dirO
AddressList/
Address/Street/Apartment
Number		Type of apartment, for example, Suite.
Census > Households > AddressesAddress.aptO
AddressList/
Address/City		The city part of the address.
Census > Households > AddressesAddress.cityM
AddressList/
Address/
County		The county part of the address.
Census > Households > AddressesAddress.countyO
AddressList/
Address/
StateProvince		The state or province code.
Census > Households > AddressesAddress.stateM
AddressList/
Address/
Country		The country code.
N/AdefaultM
AddressList/
Address/
PostalCode		The ZIP/postal code.
Census > Households > AddressesAddress.zipM
PhoneNumber
List		The student's phone number(s).


O
PhoneNumber
List/Phone
Number
Reports twice: one for household phone and one for contact phone.

MR
PhoneNumber
List/Phone
Number/
@Type		Code that specifies what type of phone number this is. Note: A subset of valid values may be specified in data objects.

Report '0096' for household.

Report '0350' for contact..



M
PhoneNumber
List/Phone
Number/
Number		Phone number. Free-form, but typical U.S. formats include: (###) ###-#### or ###-####

When reporting for household, report the household phone number for the household that the student is a member of today.

When reporting for contact, if the student's Cell Phone is provided, report Cell Phone; otherwise report Work Phone.

Household

Census > People > Demographics > Personal Contact Information

Household.phone

Contact.cellPhone

Contact.workPhone


EmailListThe student's e-mail address(es).


O
EmailList/EmailThe staff member's e-mail address(es).
Census > People > Demographics > Personal Contact InformationContact.emailMR
EmailList/Email/
@Type		Type of e-mailReport "Primary".

M
Projected
Graduation
Year		Currently projected graduation year.
  1. When Graduation > NGA Cohort End Year is not null, report NGA Cohort End Year.
  2. When NGA Cohort End Year is null and Graduation > Date First Entered the 9th Grade is not null, report the year portion of Date First Entered the 9th Grade plus 4.
  3. Otherwise, report the sum of the student's latest enrollment end year and the number of years to graduate based on the grade level. The number of years to graduate is based off the standardCode tied to the enrollment's grade level, or if this is null, then the enrollment's local grade, as follows:

    When PK then 13
    When KG then 12
    When 01 then 11
    When 02 then 10
    When 03 then 9
    When 04 then 8
    When 05 then 7
    When 06 then 6
    When 07 then 5
    When 08 then 4
    When 09 then 3
    When 10 then 2
    When 11 then 1
    When 12 then 0
    Otherwise do not report

    Example: if graduation fields are null, enrollment end year is 2021, and enrollment local grade is 9 with standard code 09, then report 2024 (since this is 2021 + 3).

Graduation

Enrollment

graduation.

cohortYearNGA


graduation.

grade9date


enrollment.grade


gradeLevel.

standardCode

O
OnTime
GraduationYear		First projected graduation year, usually determined when student is accepted into 9th grade.
  1. When Graduation NCLB Cohort End Year is not null, report NCLB Cohort End Year.
  2. When NCLB Cohort End Year is null and Graduation > Date First Entered the 9th Grade is not null, report the year portion of Date First Entered the 9th Grade plus 4.
  3. When the above fields on Graduation are null, then:
    • When the student's latest enrollment local grade is 09, report the enrollment end year plus 3.
    • When the student's latest enrollment local grade is 10, report the enrollment end year plus 2.
    • When the student's latest enrollment local grade is 11, report the enrollment end year plus 1.
    • When the student's latest enrollment local grade is 12, report the enrollment end year.
    • Otherwise do not report.

Graduation

Enrollment

graduation.

cohortYearNCLB


graduation.

grade9date


enrollment.grade

O
GraduationDateDate student officially graduated from secondary education.  Reports only when graduation.diplomaDate is not null.Graduationgraduation.
diplomaDate		O
MostRecentContainer for elements reflecting the most recent enrollment of a student. If the student is currently enrolled in the district, the elements contain current information.


O
MostRecent/
SchoolLocalId		Local identifier representing the school in which the student is or was most recently enrolled in the district.The school.number associated with the student's most recent enrollment ordered first by primary enrollment, and then non-primary.
school.numberO
AcceptableUse
Policy		Does the student have a current signed Acceptable Use Policy document for system access?Optional do not report.

O
IDEA
  1. When the student has a locked IEP where the Start Date is null or on or before today's date, and the End Date is null or on or after today's date, then report "Yes".
  2. When the student has a record in Special Ed > State Reporting (SpecialEDState table) where the Start Date is null or on or before today's date, and the End Date is null or on or after today's date, then report "Yes".
  3. When Enrollment.specialEdStatus is NOT equal to any of the following: null, "N", "", "0", or "00", then report "Yes".
  4. Otherwise report "No".

Student Information > Special Ed 


Student Information > Special Ed > State Reporting


plan.startDate 

SpecialEDState.startDate 

SpecialEDState.endDate 

Enrollment.specialEdStatus 


O
Migrant
  1. When the student has a Migrant record where the Last Qualifying Arrival Date is null or on or before today's date, and the Eligibility Expiration Date is null or on or after today's date, then report "Yes".
  2. When Enrollment.migrant is NOT equal to any of the following: null, "N", "", "0", or "00", then report "Yes".
  3. Otherwise report "No".

Student Information> Program Participation> Migrant


Student Information> General> Enrollments


enrollment.migrant
migrant.lastQualifyingArrivalDate
O
Title1
  1. When the latest School History record for this school with an effective date on or before today's date has Title 1 = "Schoolwide Program", report "Yes".
  2. Title 1 Tab if the Title 1 tab is active
    1. When the student has a Title1 record where the Start Date is on or before today's date, and the End Date is null or on or after today's date, then report "Yes".
  3. Otherwise, when enrollment.title1 is null, "N", "", "0", or "00", report "No".
    1. Otherwise report "Yes".
  4. Otherwise, report "No".

Student Information> Program Participation> Title1


Student Information> General> Enrollments


System Administration> Resources> School> Title 1


enrollment.title1

title1.startDate

title1.endDate

schoolAttribute.title1


O
GiftedTalented
  1. When the student has a Gifted & Talented record where the Start Date is on or before today's date, and the End Date is null or on or after today's date, then report "Yes".
  2. When Enrollment.giftedTalented is NOT equal to any of the following: null, "N", "", "0", or "00", then report "Yes".
  3. Otherwise report "No".

Student Information> Program Participation> Gifted 


Student Information> General> Enrollments


enrollment.
giftedTalented
gifted.startDate
O
Economic
Disadvantage
When the student has an active FRAM record with Eligibility = Free or Reduced, reports "Yes".
  • Otherwise report  "No".

posEligibility.
eligibility		O
ELL
  1. When the student has an active EL record, reports "Yes".
  2. Otherwise, report "No".

Student Information> Program Participation> ELL


Student Information> General> Enrollments


lep.identifiedDate
lep.exitDate		O
Homeless
  1. When the student has a Homeless record where the Start Date is on or before today's date, and the End Date is null or on or after today's date, then report "Yes".
  2. When Enrollment.homeless is NOT equal to any of the following: null, "N", "", "0", or "00", then report "Yes".
  3. Otherwise report "No".

Student Information> Program Participation> Homeless


Student Information> General> Enrollments


enrollment.homeless

homeless.startDate

homeless.endDate


O
Section504
  1. When the student has a Section 504 record where the Start Date is on or before today's date, and the End Date is null or on or after today's date, then report "Yes".
  2. When Enrollment.section504 is NOT equal to any of the following: null, "N", "", "0", or "00", then report "Yes".
  3. Otherwise report "No".

Student Information> Program Participation> Section504

Student Information> General> Enrollments


enrollment.Section504

Section504.startDate

Section504.endDate

O
Vocational
Concentrator
  1. When the student has an Academic Program with a Program Type of CTE where the Start Date is on or before today's date, and the End Date is null or on or after today's date, then report "Yes".
  2. When Enrollment.vocationalCode is NOT equal to any of the following: null, "N", "", "0", or "00", then report "Yes".
  3. Otherwise report "No".

Program Admin > Programs > Academic Programs


Student Information > Academic Planning > Programs

Student Information> General> Enrollments


Program.cte

ProgramParticipation.startDate

ProgramParticipation.endDate

Enrollment.vocationalCode


O
Immigrant
  1. When immigrant is null, "N", "", "0", or "00", report "No".
  2. Otherwise report "Yes".

enrollment.immigrantO
Neglected
Delinquent
  1. Report if the Title 1 tab is active and has a Title 1 Program of "Title 1 Part D - Neglected, Delinquent or At Risk"
    1. When the student has a "Title 1 Part D - Neglected, Delinquent or At Risk" record where the Start Date is on or before today's date, and the End Date is null or on or after today's date, then report "Yes".
  2. CustomStudent
    1. When value of the CustomStudent.value attribute is null, "N", "", "0", or "00", report "No".
    2. Otherwise report "Yes".
  3. Otherwise, report "No".

(no longer using Enrollment.neglectedDelinquent)

Note: There will be no triggers on schoolAttribute table. Needs to be sent via batch by will be updated when another trigger data occurs


Student Information> Program Participation> Title 1>Title 1 Part D - Neglected, Delinquent


System Administration> Resources> School> Title 1


CustomStudent.
value

title1.title1PartDProgram

Title1.startDate

Title1.endDate


O
FirstUS
Enrollment		The date on which the student was first enrolled in the US school system.When version 2.4 +, and identity.dateEnteredUSSchool is not null, reports the date entered in Date Entered US School.
identity.date
EnteredUSSchool

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