Tool Search: PIMS Extracts
This PIMS Course Instructor Template reports the name of the instructor of each section of every course reported in the Course Template.
See the PIMS Reporting article for additional PIMS Reporting information.
PIMS Course Instructor Template
Report Logic
Multiple records can report for a section.
- A record reports when the teacher is marked as the 01: Teacher or Record at Section > Staff History > Role = 01: Teacher of Record. Only one teacher reports. If no Teacher of Record Role exists, the current primary teacher or the most recent primary teacher, if the section has ended, reports as of the rep
- rt generation effective date.
- A record reports for each course section where the Semester is unique.
- A record reports for each course that reports the PIMS Course Template.
- A record reports for each unique Location Code Override that are assigned to the students scheduled into those courses. When the Location Code Override field is not populated for the students, the Location Code reports from the Alt School Number or State School Number field.
Report Editor
The following provides details on the available fields for the PIMS Course Instructor Template.
Field | Description |
|---|---|
Extract Type | Determines the type of PIMS Extract being generated. |
Reporting Period | Indicates the time of year for which the extract is being generated. |
Effective Date | Entered date causes the extract to report all students actively enrolled as of that date and/or all data as of this date. This date entered is considered the end date of the reporting period, unless it is a snapshot extract. |
Prior Reporting Date | Indicates staff who were employed between the entered date and the Effective Date/Reporting Date. |
Format | Determines how the extract generates. Extracts can be generated in State Format (comma delimited) or HTML. Use the HTML format for reviewing and verifying data prior to submission to the state. Use the State Format for submitting the data to the Department of Education. |
| Staff Ad hoc Filter | Select an existing ad hoc filter from which to report school staff. Only those staff included in the Census/Staff Data Type Filter and who meet the reporting population are included in the extract. |
| Calendars | When generating a PIMS extract, at least one calendar must be selected. Calendars can be selected by the Active Year, by School, or by Year. If a calendar is chosen in the Campus toolbar, it is automatically selected. |
| Report Generation | Use the Generate Extract option to generate the report immediately. Use the Submit to Batch option to choose when the report generates. Submit to Batch is useful when generating the report for several calendars or for larger amounts of data being reported. See the Batch Queue article for more information. |
Generate the Course Instructor Template
- Select Course Instructor Template from the Extract Type from the dropdown list.
- Select the desired Reporting Period.
- Enter the Effective Date of the extract in mmddyy format or use the calendar icon to select a date.
- Enter the Prior Reporting Date of the extract in mmddyy format or use the calendar icon to select a date.
- Select the Format of the extract.
- Select a Staff Ad hoc Filter, if desired.
- Select the appropriate Calendar(s) from which to include data on the extract.
- Click the Generate Extract button or the Submit to Batch button, if available. The extract displays in the selected format.
PIMS Course Instructor Template - HTML Format
PIMS Course Instructor Template - State Format
Report Layout
| Data Element | Description | Location |
|---|---|---|
District Code | State District Number Numeric, 9 digits | District Information > State District Number District.number Enrollments > State Reporting Fields > Funding District |
Location Code | Reports the PDE 4-digit code identifying the school. This field reports from the Location Code Override field assigned to the students on the Enrollment record using the following logic.
When the Location Code Override field is not populated, this value reports from the Alt School Number field on the School editor. If that field is not populated, the State School Number field on the School editor is used. Duplicate location codes are not reported. Numeric, 4 digits | Enrollments > State Reporting Fields > Location Code Override Enrollment.locationCode School Information > Alt School Number, State School Number School.altNumber School.number |
School Year | Reports as June 30th of the end year of the calendar. Date field, 10 characters (YYYY-06-30) | School Years > School Year Detail Calendar.endDate |
| Fields 4-7 | These fields do not reported. | N/A |
| Primary Instructor ID | Reports the staff number of the teacher of record for the course. Numeric, 7 digits | Demographics > Person Identifiers > Staff State ID Person.staffID |
| Fields 9-16 | These fields do not reported. | N/A |
| Semester | Indicates if a course is offered in either semester or if it spans the entire school year. Alphanumeric, 2 characters | Course > Section > Semester Code Section.semester |
| Field 18 | This field does not reported. | N/A |
| Course Code Long | Reports the course number assigned to the course. Numeric, 12 digits | Course > Number Course.number |
| Primary Instruction Language Code | Reports the primary language in which the course is taught. Alphanumeric, 16 characters | Course > Section > Primary Instruction Code Section.primaryInstructionCode |
| Field 21 | This field does not reported. | N/A |
| Section Code Long | Reports the state code assigned to the course. Alphanumeric, 12 characters | Course > State Code Course.stateCode |
