Tool Search: PTech
This collection captures student-level information for the entire school year and includes student demographics, P-TECH year of enrollment, CIP information, and CTE course enrollment information.
P-Tech Enrollment File Editor
Read - Access and generate P-TECH Enrollment File.
Write - N/A
Add - N/A
Delete - N/A
For more information about Tool Rights and how they function, see the Tool Rights article.
Report Logic
- Reports a record for each unique CTE CIP Code/Course combination for all P-TECH students.
- To report, a student must have an enrollment in at least one of the selected calendars and their enrollment's
- Start Date is less than or equal to the extract editor Effective Date.
- Service Type is Primary, Partial or Special Ed Services. (Data reports from the most recent Primary enrollment. If no Primary enrollment exists, the most recent enrollment is used.)
- Grade is mapped to a State Grade Level Code of 09-12.
To report, a student must have at least one CTE Program Participation record where all of the following are met:
- CTE Start Date is before the extract editor's Effective Date.
- CTE End Date is NULL or after the Calendar Start Date.
- The record must be associated with a CTE Program in which the State Code (CIP) is not NULL, the State Reported is marked, and the P-TECH Indicator is marked.
If the student is scheduled in a CTE Course, a record reports when all of the following statements are true.
- Course is associated with the Calendar selected on the extract editor.
- Roster Start Date is before or equal to the extract editor Effective Date.
- Course StateCode is not NULL.
- Course is Active.
- Course Number matches a CTE Course Requirement's Transcript/Course Number and is associated with the CTE State Code (CIP) of one of the student’s CTE records.
- If there are multiple Roster records for a single course, a distinct record for each Course reports.
- If the student is not scheduled in any P-TECH courses, a record reports for the CTE Program and the course data elements will be blank.
- Students are NOT included if their:
- enrollment record is marked as State Exclude;
- Course is marked as Exclude;
- Grade Level of enrollment is marked as State Exclude; or
- Calendar of enrollment is marked as State Exclude. This requirement does NOT apply to Summer School calendars.
Report Editor Fields
| Field | Description |
|---|---|
| Report Type | Determines which P-TECH file is generated. |
| Effective Date | Data is pulled as of the date selected in this field. |
Run Date | The date when the report was generated. This date appears in the Submission Date field on the report. |
File Identifier | Uniquely identifies the individual submission. |
State Grade Level | Determines specific grades to include in the report. Only grade levels from schools active during the report date range display. |
Ad Hoc Filter | Select a filter to limit results to students included in the filter. |
Format | Determines the format for the report.
|
Select Calendars | The calendar(s) from which data is pulled for the report. |
Generate Extract | The report appears in a separate window in the designated format. |
| Submit to Batch | This process allows larger reports to be generated in the background without disrupting the use of Campus. See the Batch Queue article for more information about submitting a report to the batch queue. |
Report Layout
| Element | Description | Location | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| LEA Number | The two-digit state designation of the local education agency. Numeric, 2 digits | District Information > State District Number District.number | ||||||||||||||
| School Number | The four-digit code assigned to the school building. This value reports from the Enrollment associated with the Calendar: If the School Type = 99, the Providing School from the Enrollment reports. Otherwise, this value reports the Home School or the State School Number. Numeric, 4 digits | School Information > SchoolType Enrollment > Special Ed Fields > Providing School Enrollment > State Reporting Fields > Home School School Information > State School Number EnrollmentMD.providingSchool EnrollmentMD.homeSchool School.number | ||||||||||||||
| State Assigned Student ID (SASID) | The state-assigned Student State ID. Numeric, 10 digits | Demographics > Student State ID Person.stateID | ||||||||||||||
| Local Student ID Number (LASID) | The unique number assigned by the local education agency. Numeric, 10 digits | Demographics > Student Number Person.studentNumber | ||||||||||||||
| Last Name | The student's last name. Reports the last name from the current Identity record. Legal Last Name reports. If Legal Last Name is null, the Last Name reports. Alphanumeric, 25 characters | Identities > Current Identity > Legal Last Name or Last Name Identity.legalLastName Identity.lastName | ||||||||||||||
| First Name | The student's first name. Reports the first name from the current Identity record. Legal First Name reports. If Legal First Name is null, the First Name reports. Alphanumeric, 15 characters | Identities > Current Identity > Legal First Name or First Name Identity.legalFirstName Identity.firstName | ||||||||||||||
| Middle Name | The student's middle name. Reports the middle name from the current Identity record. Legal Middle Name reports. If the Legal Middle Name is null, the Middle Name reports. Alphanumeric, 15 characters | Identities > Current Identity > Middle Name Identity.middleName | ||||||||||||||
| Generational Code or Suffix | Any suffix tied to the student's name. Reports the suffix from the current Identity record. If the Legal First Name and Legal Name are not null, Legal Suffix reports. If the Legal First Name and Legal Middle Name are null, Suffix reports. Alphanumeric, 3 characters | Identities > Current Identity > Legal Suffix or Suffix Identity.legalSuffix Identity.Suffix | ||||||||||||||
| Preferred Name (OPTIONAL) | An alternative first name preferred by the student. Alphanumeric, 3 characters | Identities > Current Identity > Preferred Name Identity.alias | ||||||||||||||
| Date of Birth | The student's date of birth. Date field, 8 characters YYYYMMDD | Identities > Current Identity > Birth Date Identity.birthDate | ||||||||||||||
| Grade | The student's grade level. Numeric, 2 digits | Enrollments > General Enrollment Information > Grade Enrollment.grade GradeLevel.stateGrade | ||||||||||||||
| Gender | The student's gender. M: Male F: Female X: Non-Binary Reports the gender from the current Identity record. Legal Gender reports. If Legal Gender is null, Gender reports.Alphanumeric, 1 character | Identities > Current Identity > Legal Gender or Gender Identity.legalGender Identity.gender | ||||||||||||||
| Hispanic/Latino Ethnicity | Indicates if the student is considered Hispanic/Latino. If Is the individual Hispanic/Latino = Yes, a value of Y is reported. Otherwise, a value of N is reported. | Identities > Current Identity > Race/Ethnicity > Is the individual Hispanic/Latino? Identity.hispanicEthnicity | ||||||||||||||
| American Indian/Alaskan Native | Indicates whether the person has origins in any of the original peoples of North and South America (including Central America) and who maintains cultural identification through tribal affiliation or community attachment. 1 = Yes 0 = No or Null Numeric, 1 digit | Identities > Current Identity > Race/Ethnicity > American Indian or Alaska Native IdentityRaceEthnicity. federalCode | ||||||||||||||
| Asian | Indicates whether the person has origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent. This area includes Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. 2 = Yes 0 = No or Null Numeric, 1 digit | Identities > Current Identity > Race/Ethnicity > Asian IdentityRaceEthnicity. federalCode | ||||||||||||||
| Black or African American | Indicates whether the person has origins in any of the black racial groups of Africa. 3 = Yes 0 = No or Null Numeric, 1 digit | Identities > Current Identity > Race/Ethnicity > Black or African American IdentityRaceEthnicity. federalCode | ||||||||||||||
| Native Hawaiian or Other Pacific Islander | Indicates whether the person has origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. 4 = Yes 0 = No or Null Numeric, 1 digit | Identities > Current Identity > Race/Ethnicity > Native Hawaiian or Other Pacific Islander IdentityRaceEthnicity. federalCode | ||||||||||||||
| White | Indicates whether the person has origins in any of the original peoples of Europe, the Middle East, or North Africa. 5 = Yes 0 = No or Null Numeric, 1 digit | Identities > Current Identity > Race/Ethnicity > White IdentityRaceEthnicity. federalCode | ||||||||||||||
| Filler | N/A | N/A | ||||||||||||||
| P-TECH CIP | The State Code (CIP) associated with the student’s CTE Program. Alphanumeric, 6 characters | Student Information > Academic Planning > Career Tech Program Detail > Program Program Admin > Programs > Career Tech Programs > Career Tech Program Detail > State Code (CIP) Program.code | ||||||||||||||
| P-TECH Yr | The number of years the student has been enrolled in P-TECH program. Campus calculates the number of years from the CTE Start Date of the program.
Numeric, 1 digit | Student Information > Academic Planning > Career Tech Program > Start Date ProgramParticipation. startDate | ||||||||||||||
| Filler | N/A | N/A | ||||||||||||||
| SCED Course Code | The School Courses for the Exchange of Data (SCED) code. Campus reports the full SCED Course Code for each unique Course associated with the P-TECH CIP code in the school year selected in the extract editor by concatenating SCED Subject Area and SCED Course Identifier. The student does not report If they dropped the course within the first 5 instructional days of the term when the course began. All others report blank. Alphanumeric, 5 characters | Course Information > NCES Data > SCED Subject Area Course Information > NCES Data > SCED Course Identifier Course.scedSubjectArea Course.scedCourseID | ||||||||||||||
| Local Course Code | The Local Course code designation corresponding with the assigned SCED code. Campus reports each unique Course Number associated with the P-TECH CIP code in the school year selected in the extract editor. The student does not report If they dropped the course within the first 5 instructional days of the term when the course began. All others report blank. Alphanumeric, 10 characters | Course Information > Number Course.number | ||||||||||||||
| Filler | N/A | N/A | ||||||||||||||
| Report Yr | The End Year of the Calendar of the student’s enrollment. Numeric, 4 digits YYYY | N/A Enrollment.endYear | ||||||||||||||
| Submission Date | The date entered in the Run Date field on the extract editor. Date field, 8 characters YYYYMMDD | P-TECH Extracts > Run Date |
