Consent Form (Kentucky)

Tool Search: Special Ed Documents

The Consent for Evaluation form is used to record the proposed evaluation(s) or reevaluation needed to determine the student's eligibility for services and whether the student's parent/guardian provided consent for the evaluation(s) to be performed.

The current format of this document is the KY Consent for Evaluation 2023 print format. Formats are selected in Eval Types.

Screenshot of the Editor Home listing all editors availableEditor Home

Editor Home

The Editor Home lists the editors available, their status, and Modification and Completion information.

HeaderDescription
NameThe name of the editor.
Status

The state of the editor. Statuses can be:

  • In Progress indicates a user has entered and saved data in that editor.
  • Not Started is the default status for all editors.
  • Complete indicates a user has clicked the Complete button on the editor, and the editor is read-only. This does not lock the editor from further editing but indicates the user considers the editor finished.
  • Not Needed indicates a user has clicked the Not Needed button on the editor. This is usually done for editors that do not apply to the student.

The following statuses are only available for certain state-specific documents:

Modified ByThe date and the user by whom the editor was last edited.
Completed ByThe date and the user who clicked the Complete button for that editor.

General Information

The following table lists the actions available for the editors. When resizing the window, certain buttons are condensed into a single Action button. 

ButtonDescription
Save

Different editors have different save options. Click the arrow next to the Save & Stay button to view all saving options for any given editor.

  • Save captures progress and navigates the user to the Editor Home or to the List Screen for List editors. See the Editor Types section for additional information.
  • Save & Stay captures progress and keeps the user on the current editor. This save button is the default save option and is usually found within the detail screen or list editors, such as Goals and Objectives. 
  • Save & Next captures progress and navigates the user to the next editor.
  • Save & New captures progress and creates a new record. This save button is usually found within the detail screen of a list editor, such as Goals and Objectives. See the Editor Type section for additional information.
Refresh

Retrieves a new copy of data from the student's record. This includes enrollment, student, parent/guardian, and team member information. This also returns any accidentally deleted records. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes.


A side panel displays a listing of all the student's applicable enrollment records. See the Enrollments tool documentation for additional information.

CancelNavigates the user to the Editor Home screen or the List Screen for List editors.

Status

Changes the status of the editor. 

  • Complete indicates the editor is finished. This makes the editor read-only. However, this does not lock the editor from further editing. The user must click In Progress to further edit after an editor is marked Complete.
  • Not Needed indicates the editor does not apply to the student's plan or evaluation. This makes the editor read-only. However, this does not lock the editor from further editing. Click the In Progress button to further edit after an editor is marked Not Needed.
  • In Progress only displays when the editor is in the Complete or Not Needed status and allows additional edits to be made.

The following status is only available for the Nevada IEP:

Print

Prints the entire document.

EditorsOpens a side panel listing all the available editors and their status. Select an editor from this list to navigate to that editor or click Close to collapse the side panel.
PreviousNavigates the user to the previous editor.
NextNavigates the user to the next editor.

Editor Types

There are two types of editors available: List or Basic editors. When navigating to a Basic editor, the list of fields within the editor is displayed. List editors display a list of all records within that editor. Clicking an existing record or the New button opens the detail view for an individual record.

Editor Lock Out and Release Logic

Only one user at a time can actively work on an editor. A person with a padlock icon (Screenshot of the Padlock Icon.) displays in the Editors side panel, Editor Home, and List Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).

Editors that are currently being edited are read-only for all other users. The name of the person working on the editor displays in the header. 

To release an editor, the user must:

  • navigate to the next editor by clicking Save and Next or the Editors button and selecting the next editor from the side panel.
  • click the Cancel button to return to the Editor Home screen.
  • log out of the Campus application.
  • navigate to a different tool in the Campus application.

Editors are automatically released when the in-application timeout limit has been exceeded. This is a back-end process and is usually around 30-60 minutes.

Template Banks

Certain fields within several editors have an Add Template icon that displays next to their name. Clicking this button displays a side panel with the available library of predetermined text for that field. Template Banks are managed in System Administration.

Screenshot of the Add Template icon highlighted and the Template Bank side panel displayed on the right.Template Bank Side PanelClick the plus (+) icons next to the category to view the available template values.

Screenshot of an expanded Template Bank Category on the left and several template values selected on the right. Expanded Category and Values SelectedTemplate Bank Categories display on the left and the selected text displays on the right. Click the Add button to add the template value. This adds the template to the queue of values on the right. The red X removes selected templates while the sequence field can be used to reorder the templates. Another option is to use the up and down arrows next to the sequence field to reorder values. 

Click Cancel to go back to the document. The Clear Selected Template(s) button removes all selected template values from the right selection screen. 

Once selections are finalized, click the Insert Selected Template(s) button to add the values to the field within the document in the selected order. Template values are separated by carriage returns.

Screenshot of an example field with several template bank selections added.Example Template Bank Selections in the Document

Text Editors

Images should not be inserted into text fields. 

Editors

The following section lists each editor and describes each field on the editor.

Consent Header

The Consent Header editor includes the dates associated with evaluation of the student, including the date the student was notified, the date of consent for initial evaluation and the date of consent for services.

Screenshot of Consent Header in an In Progress statusConsent Header Editor

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FieldDescriptionValidation
ARC Date
Required
The date the Admissions and Release Committee met.N/A
Evaluation Type
Required

The type of evaluation. Options include:

  • Initial Evaluation
  • Reevaluation
These options are hard-coded.
Date of Consent for Initial EvaluationThe date the parent/guardian gave consent for an initial evaluation.N/A
Date of Consent for ReevaluationThe date the parent/guardian gave consent for an reevaluation.N/A
Date of Revocation of Consent for EvaluationThe date the parent/guardian revoked consent for an evaluation.N/A
Reason for Revocation of Consent for EvaluationThe reason the parent/guardian revoked consent.N/A

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Enrollment Information

The Enrollment Information editor reports Special Education information from the student's Enrollment record. This editor is read only.

The Refresh button retrieves a fresh copy of data from the student's record. The Refresh button must be clicked before the editor can be placed in a Complete status.

See the General Information section for additional information.

Screenshot of Enrollment Information editor in an In Progress statusEnrollment Information Editor

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FieldDescriptionDatabase Location (when Refresh is clicked)Validation
Primary Disability, if currently identifiedThe student's primary disability.Enrollment > Primary Disability

Enrollment.disability1
This field is read-only and is pulled from the student's Enrollment record upon Refresh.

Displays None when a disability is not identified.
GradeThe student's current grade.

Enrollment > Grade


enrollment.grade

This field is read-only and is pulled from the student's Enrollment record upon Refresh.
School NameThe student's school of attendance.Learner Planning > Learning Plans > Enrollments > residentSchool

enrollment.residentSchool
This field is read-only and is pulled from the student's Enrollment record upon Refresh.
School PhoneThe student's school of attendance phone number.Learner Planning > Learning Plans > School > Phone

School.phone
This field is read-only and is pulled from the student's Enrollment record upon Refresh.
District Information
District NumberThe district number associated with the Enrolled school.System Administration > Resources > District Information > State District NumberThis field is read-only and is pulled from the student's Enrollment record upon Refresh.
District NameThe district name associated with the Enrolled school.System Administration > Resources > District Information > NameThis field is read-only and is pulled from the student's Enrollment record upon Refresh.
District AddressThe district address associated with the Enrolled school.System Administration > Resources > District Information > AddressThis field is read-only and is pulled from the student's Enrollment record upon Refresh.
District PhoneThe district phone number associated with the Enrolled school.System Administration > Resources > District Information > PhoneThis field is read-only and is pulled from the student's Enrollment record upon Refresh.
District SPED AddressThe district special education address associated with the Enrolled school.System Administration > Resources > District Information > SPED AddressThis field is read-only and is pulled from the student's Enrollment record upon Refresh.
District SPED PhoneThe district special ed phone number associated with the Enrolled school.System Administration > Resources > District Information > SPED PhoneThis field is read-only and is pulled from the student's Enrollment record upon Refresh.

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Student Information

The Student Information editor displays basic information about the student such as demographic information. This is a read-only editor.  

The Refresh button retrieves a fresh copy of data from the student's record. See the General Information section for additional information.

Screenshot of Student Information editor in an In Progress statusStudent Information Editor

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FieldDescriptionDatabase/UI Location (when Refresh is clicked)
Last NameThe student's last name.

Census > People > Demographics > Last Name


identity.lastName

First NameThe student's first name.

Census > People > Demographics > First Name


identity.firstName

Middle NameThe student's middle name.

Census > People > Demographics > Middle Name


identity.middleName

SuffixThe student's suffix.

Census > People > Demographics > Suffix Name


identity.suffix

GenderThe student's gender.

Census > People > Demographics > Gender


identity.gender

BirthdateThe student's birthdate.

Census > People > Demographics > Birth Date


identity.birthDate

Race, EthnicityThe student's race/ethnicity.Census > People > Demographics > Race/Ethnicity

identity.raceEthnicity
Primary Mode of Communication of StudentThe student's language they speak at home.

Values available are found in the locked Attribute Dictionary, LanguageList.
Census > People > Demographics > Home Primary Language

identity.homePrimaryLanguage
Address

The student's address.


This field becomes a dropdown if more than one address exists for the student. The primary household displays by default.

Census > Households > Address Info


address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip

Student NumberThe student's identification number.Census > People > Demographics > Student Number
State IDThe student's state identification number.Census > People > Demographics > State ID
Case Manager Information
These fields are read-only.
NameThe first and last name of the team member.Student Information > Special Ed > General > Team Members > Case Manager Name
TitleThe role of the team member.Student Information > Special Ed > General > Team Members > Case Manager Title
PhoneThe phone number of the team member.Student Information > Special Ed > General > Team Members > Case Manager Work Phone

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Parent/Guardian Information

The Parent/Guardian Information editor populates based on the guardian checkbox on the student's Relationships tool. The editor includes Demographics information for the student's guardian.

The Delete button next to each parent/guardian can be used to remove a parent/guardian from the Evaluation. 

The Refresh button retrieves a new copy of parent/guardians' data. This also returns any accidentally deleted people. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes.

Screenshot of Parent/Guardian Information editor in an In Progress statusParent/Guardian Information Editor

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FieldDescriptionDatabase/UI Location (when Refresh is clicked)Validation
Last NameThe last name of the parent/guardian.

Census > People > Demographics > Last Name


identity.lastName

This field populates from Census. This is part of the header for the parent/guardian.
First NameThe first name of the parent/guardian.

Census > People > Demographics > First Name


identity.firstName

This field populates from Census. This is part of the header for the parent/guardian.
Middle NameThe suffix of the parent/guardian.

Census > People > Demographics > Suffix Name


identity.suffix

This field populates from Census. This is part of the header for the parent/guardian.
SuffixThe suffix of the parent/guardian.

Census > People > Demographics > Suffix Name


identity.suffix

This field populates from Census. This is part of the header for the parent/guardian.
RelationshipThe relation of the parent/guardian to the student.Census > People > RelationshipsThis field populates from Census. This is part of the header for the parent/guardian.
Print SequenceThe print order of the parent/guardian(s) on the IEP.N/AWhen no Sequence is selected, parent/guardian(s) print in the order displayed in the UI. When any Sequences are selected, parent/guardian(s) with a sequence number print in the order defined. Un-sequenced parent/guardians display at the bottom. 
AddressThe parent/guardians' address.

Census > Households > Address Info


address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip

This field populates from Census. 


When there are multiple addresses for a person, a drop down with an option to select which address displays. When there is only one address, the drop down has one option. The populated address is the one marked Primary.

Home PhoneThe home phone number of the parent/guardian.Census > People > Demographics > Household PhoneThis field populates from Census.
Work PhoneThe work phone of the parent/guardian.Census > People > Demographics > Work PhoneThis field populates from Census.
Cell PhoneThe cell phone of the parent/guardian.Census > People > Demographics > Cell PhoneThis field populates from Census.
E-mailThe primary email address for the parent/guardian.Census > People > Demographics > EmailThis field populates from Census.

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Consent to Evaluate/Reevaluate

The Consent to Evaluate/Reevaluate editor is used to document the consent given for the student to be evaluated/reevaluated for services.

Screenshot of Consent to Evaluate/Reevaluate editor with Autism selected as the student's suspected disabilityConsent to Evaluate/Reevaluate Editor

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FieldDescriptionValidation
Consent to Evaluate/Reevaluate

Suspected Disability

The potential disability of the student. Options include:

  • Autism
  • Deaf-Blindness
  • Developmental Delay
  • Emotional-Behavioral Disability
  • Functional Mental Disability
  • Hearing Impairment
  • Mild Mental Disability
  • Multiple Disabilities
  • Orthopedic Impairment
  • Other Health Impairment
  • Specific Learning Disability
  • Speech or Language Impairment
  • Traumatic Brain Injury
  • Visual Impairment
  • No Disability Suspected
Multiple options can be selected. Options available are found in a locked Attribute Dictionary, Evaluation > Suspected Disability.
Select disability area(s) for 'Developmental Delay'

The disability areas associated with the student's developmental delay, when applicable. Options include:

  • Cognition
  • Motor development
  • Self-help/adaptive behavior
  • Communication
  • Social-emotional development

This field is available when Developmental Delay is selected as the Suspected Disability. 


Multiple options can be selected. Options available are found in a locked Attribute Dictionary, Evaluation > Developmental Delay.


Select disability area(s) for 'Specific Learning Disability'

The disability areas associated with the student's specific learning disability, when applicable. Options include:

  • Oral Expression
  • Written Expression
  • Reading Fluency Skills
  • Mathematics Calculation
  • Listening Comprehension
  • Basic Reading Skills
  • Reading Comprehension
  • Mathematics Reasoning

This field displays when Specific Learning Disability is selected as the Suspected Disability.


Multiple options can be selected. Options available are found in a locked Attribute Dictionary, Evaluation > Specific Learning Disability Field Name = SLD.

Select disability area(s) for 'Speech or Language Impairment'

The disability areas associated with the student's speech or language impairment, when applicable. Options include:

  • Speech Sound Production and Use
  • Language
  • Fluency
  • Voice

This field displays when Speech or Language Impairment is selected as the Suspected Disability.



Multiple options can be selected. Options available are found in a locked Attribute Dictionary, Evaluation > Speech Language.

For each evaluation (Initial or Reevaluation), mark 'X' for the assessment components determined to be addressed within the multidisciplinary assessment.  Mark 'E' if the assessment exists within the educational records of the student and will be considered.
Health, Vision, Hearing, and Motor Abilities
and E checkboxes

X and E checkboxes display for each of the following options:

  • Medical / Health Evaluation
  • Vision Exam
  • Functional Vision / Learning Media Assessment
  • Orientation and Mobility
  • Braille Skills Inventory
  • Hearing
  • Fine Motor
  • Gross Motor
  • Occupational Therapy
  • Physical Therapy
  • Behavior Observation
  • Assistive Technology
  • Other.

Both values can be selected per option. 



Specify Other
*Required
The other Health, Vision, Hearing, and Motor Abilities assessment component.

*This field is available and required when Other is selected above.

Academic Performance
and E checkboxes

X and E checkboxes display for each of the following options:

  • Basic Reading
  • Reading Comprehension
  • Reading Fluency
  • Math Calculation
  • Math Reasoning
  • Oral Expression
  • Listening Comprehension
  • Written Expression
  • Performance Based Tests
  • Criterion Referenced Tests
  • Curriculum Based Tests
  • Norm-Referenced Tests
  • Behavior Observation
  • Other

Both values can be selected per option.



Specify Behavior Observation Areas

*Required

The specific Behavior Observation Area assessment component.*This field is available and required when Behavior Observation is selected above.
Specify Other
*Required
The specific Academic Performance assessment component.

*This field is available and required when Other is selected above.

General Intelligence
and E checkboxes

X and E checkboxes display for each of the following options:

  • Cognitive / Intellectual Assessment (aptitude and mental processing)
  • Behavior Observation
  • Other

Both values can be selected per option.

Specify Other
*Required
The specific General Intelligence assessment component.

*This field is available and required when Other is selected above.

Social and Emotional Status
and E checkboxes

X and E checkboxes display for each of the following options:

  • Adaptive Behavior / Self-Help
  • Behavior Observation
  • Behavior Rating Scale
  • Functional Behavioral Assessment
  • Other

Both values can be selected per option.



Specify Other
*Required
The specific Social and Emotional Status assessment component.

*This field is available and required when Other is selected above.

Communication Status
and E checkboxes

X and E checkboxes display for each of the following options:

  • Receptive Language
  • Expressive Language
  • Speech Sound Production
  • Voice
  • Fluency
  • Oral Mechanism
  • Hearing
  • Behavior Observation
  • Augmentative Communication
  • Other

Both values can be selected per option.


Specify Other
*Required
The specific Communication Status assessment component.

*This field is available and required when Other is selected above.

Vocational Evaluation/Transition Needs
and E checkboxes

X and E checkboxes display for each of the following options:

  • Vocational Aptitude
  • Interest Inventory
  • Learning Style
  • Behavior Observations
  • Other

Both values can be selected per option.



Specify Other
*Required
The specific Vocational Evaluation/Transition Needs assessment component.

*This field is available and required when Other is selected above.

Other
and E checkboxes

X and E checkboxes display for each of the following options:

  • Social and Developmental History
  • IEP Progress Data
  • RTI Data
  • State Assessment Data
  • Developmental Assessment
  • Other

Both values can be selected per option.



Specify Other
*Required
Any other assessment component.

*This field is available and required when Other is selected above.

List the recommendations for student needs (e.g., glasses, hearing aids), any modifications/adaptations of evaluation instruments, procedures, or settings to be used for the evaluation.

A description of the recommendations for the student's needs.N/A
List existing reports/assessment data, which will be used as part of the multi-disciplinary assessment.A description of existing data used as part  of the assessment.N/A

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Parental Consent

The Parental Consent editor includes the individual providing consent to evaluation, whether consent was given, and the areas to be evaluated.

Screenshot of Parental Consent editor with the Yes checkbox markedParental Consent Editor

FieldDescriptionValidation
The parent agrees for evaluation in each of the ARC selected area(s) for assessment indicated on the Consent to Evaluate/Reevaluate editor.

Options include:

  • Yes, I understand the above information and do give my consent for a full individual evaluation in the area(s) listed above.
  • For Reevaluation purposes, I acknowledge that there is no additional data needed to determine that my child/student continues to be a child/student with an educational disability. I have been informed of the reasons no additional data is needed. I understand that I may request further assessment should I feel it is needed.
  • No, I understand the above information and do not give my consent.
Only one selection can be selected.

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Previous Versions

Consent Form (Kentucky) [.2315 and previous]