Evaluations document a student's educational needs and determine eligibility for special education services. This document describes each editor, each field on the editor, any special considerations, and instructions for using the editor and fields.
An evaluation must be created whether or not the student is determined to have a disability. The school district provides the student's guardians with a copy of the evaluation summary report, which includes the eligibility documentation. See the core Plan and Evaluation Information article for information on general functionality, navigation, and additional plan and evaluation features.
The current print format is ND Evaluation 2025. North Dakota is a State Edition, and districts cannot change the evaluation format.
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Not Needed Status Information
The following editors can be placed in a Not Needed status. Editors marked as Not Needed do not print.
Evaluation Information
The Evaluation Header editor documents relevant dates concerning the student's current or future evaluations.
Field
Description
Additional Information
Purpose of Meeting
The reason for the meeting. Options include:
I: Initial
R: Reevaluation
N: Parent and School have determined re-evaluation is not necessary
Database Location: evaluation.type
Comprehensive Evaluation Date Required
The date eligibility or continued eligibility was determined.
Database Location: evaluation.date
Consent for Initial Evaluation *Required
The day the district received consent to evaluate the student.
*This field becomes available and required when Initial is selected as the Purpose of Meeting.
Database Location: evaluation.consentDate
Student Information
The Student Information editor pulls demographic information regarding the student. This is a read-only editor.
The Refresh button retrieves a fresh copy of data from the student's record.
Field
Description
Database and UI Location (when Refreshed is clicked)
Additional evaluation to determine student needs/programming
Three year reevaluation to review continued need for special education services
Discussion of evaluation results, development of an integrated Written Assessment Report and determination if there is a disability under IDEA
Development of an initial individualized Education Program (IEP). This will include a transition plan if your child is 16 years of age within the coming year or is 16 or older
Review or revision of your child's Individualized Education Program (IEP). This will include a transition plan if your child is 16 years of age within the coming year or is 16 or older
Transfer of IEP, Reviewing the incoming IEP of a new student or a student returning to the district
Extended School Year Services. Annually school district must determine if the student qualifies for extended school year services
Other
Multiple options can be selected.
Specify Other *Required
The other reason for the meeting.
*This field is available and required when Other is selected as the Purpose of Meeting.
Contact Attempts Click Add to insert additional contact attempt records in-line. Click Remove to delete records.
*This field is available and required when Other is selected as the Method of Contact.
Meeting Invitees The people who automatically pull into this section come from the student's Special Ed Team Members tool, and their names cannot be modified.
First Name Required
The first name of the team member.
N/A
Last Name Required
The last name of the team member.
N/A
Role Required
The role of the team member. Options include:
Parent
Student
Administrator/Designee/District Representative
Special Education Teacher/Provider
General Education Teacher
Individual to Interpret Implications of Evaluation Results
Other
The following roles are required to save the record:
Administrator/Designee/District Representative
Special Education Teacher/Provider
General Education Teacher
Individual to Interpret Implications of Evaluation Results
Specify Other *Required
The other role of the team member.
*This field is available and required when Other is selected as the Role.
Parent and School have Determined Re-evaluation is Not Necessary
The Parent and School have Determined Re-evaluation is Not Necessary editor documents the discussion and agreement that a re-evaluation is not required for the student.
This editor automatically becomes Not Needed when the Purpose of Meeting on the Evaluation Information editor is Initial or Reevaluation.
Field
Description
Additional Information
Document discussion here
A description of the discussion.
This field is limited to 8000 characters.
Check here if the parent agrees that a reevaluation is not necessary
Indicates the parent/guardian agrees a reevaluation is not necessary.
N/A
Check here if the school district agrees that a reevaluation is not necessary
Indicates the school district agrees a reevaluation is not necessary.
N/A
Student Profile
The Student Profile editor contains several expand/collapse sections used to document the sources of information used by the student's team to make an eligibility determination. This includes academic and functional skills, health information, and other factors.
This editor automatically becomes Not Needed when the Purpose of Meeting on the Evaluation Information editor is N: Parent and School have determined re-evaluation is not necessary.
Field
Description
Additional Information
Cognitive Functioning - Listening skills, listening comprehension, ability compared to same age peers
Student Characteristics/Influences - Sources of Information - Findings
This field is required in order to mark this editor as Complete.
Questions to Answer Through Assessment
This field is limited to 500 characters.
Academic Performance - Reading, math, learning styles, etc.
Student Characteristics/Influences - Sources of Information - Findings
This field is required in order to mark this editor as Complete.
Questions to Answer Through Assessment
This field is limited to 500 characters.
Communicative Status - Receptive and expressive language
Student Characteristics/Influences - Sources of Information - Findings
This field is required in order to mark this editor as Complete.
Questions to Answer Through Assessment
This field is limited to 500 characters.
Physical Characteristics - Medical, vision, hearing, motor
Student Characteristics/Influences - Sources of Information - Findings
This field is required in order to mark this editor as Complete.
Questions to Answer Through Assessment
This field is limited to 500 characters.
Emotional/Social Development - Social skills, leisure
Student Characteristics/Influences - Sources of Information - Findings
This field is required in order to mark this editor as Complete.
Questions to Answer Through Assessment
This field is limited to 500 characters.
Adaptive Characteristics (including adaptive behavior) - Self care, independent living, self direction, health and safety, work
Student Characteristics/Influences - Sources of Information - Findings
This field is required in order to mark this editor as Complete.
Questions to Answer Through Assessment
This field is limited to 500 characters.
Ecological Factors - Functional skills and community participation, home/family, neighborhood
Student Characteristics/Influences - Sources of Information - Findings
This field is required in order to mark this editor as Complete.
Questions to Answer Through Assessment
This field is limited to 500 characters.
Other
Specify Other
This field is limited to 500 characters.
Student Characteristics/Influences - Sources of Information - Findings *Required
*This field is available and required (to Complete the editor) when Specify Other is populated.
Questions to Answer Through Assessment *Required
*This field is available when Specify Other is populated.
This field is limited to 500 characters.
Check here if the Student Profile has been completed and the team has determined that no additional information is needed to determine/confirm the student's disability and educational needs. The child's parents have been notified of this determination and reasons thereof, and the right to request assessment procedures to determine disability or educational needs in accordance with 300.305(d). *Required
When the "Questions to Answer Through Assessment" fields are all blank, this field is available and required to mark this editor as Complete.
When any "Questions to Answer Through Assessment" fields are populated, this checkbox is unavailable.
Assessment Plan
Specific Learning Disability Consideration
Integrated Written Assessment Report
IWAR/RTI/SLD
Eligibility Determination
Specific Learning Disability
Additional Documentation
Meeting Attendance
The Meeting Attendance editor documents who attended the team meeting. Data from this editor pulls in from the Meeting Invitation editor.
Meeting Attendance List Screen
Column Name
Description
Padlock Icon
Indicates the user currently editing the record.
Meeting Date
The day of the meeting.
Meeting Type
The type of meeting.
Print in Eval
Indicates this record prints.
Meeting Attendance Detail Screen
Select an existing record or click New to open the detail screen.
Field
Description
Additional Information
Print in Eval
Indicates this record prints.
This defaults to marked.
Remove IWAR signature column from print
When marked, the signature column does not print.
This field is available when the student's Primary or Secondary Disability is not SLD on the Eligibility Determination editor.
Meeting Invitation Required
When marked, a student invitation record prints.
The options available in this dropdown pull in from the Meeting Invitation editor.
Invite Date
The day of the invitation.
This field is read-only.
Meeting Type
The type of meeting.
This field is read-only.
Meeting Date
The day of the meeting.
This field is read-only.
Meeting Time
The time of the meeting.
This field is read-only.
Time Zone
The time zone. Options are Central or Mountain.
This field is read-only.
Meeting Location
The location of the meeting.
This field is read-only.
Purpose of Meeting Required
The meeting's purpose.
This field is read-only.
Attendance The people who automatically pull into this section come from the Meeting Invitation editor and cannot be modified. Additional team member records can be manually entered.
First Name Required
The first name of the team member.
N/A
Last Name Required
The last name of the team member.
N/A
Role Required
The role of the team member.
N/A
Specify Other *Required
The other role of the team member.
*This field is available and required when Other is selected as the Role.
Attended
Indicates the person attended the meeting.
N/A
Agree with Determination *Required
Indicates this person agrees with the team's determination. Options are Yes or No.
*This field is available and required when the student's Primary or Secondary Disability is SLD on the Eligibility Determination editor.
