Tool Search: PreID (Current)
For the Science and Social Studies Tests and the Alternate Assessment for Students with Significant Cognitive Disabilities (AASCD), districts must use this layout to prepare and submit their student Pre-ID information. This layout includes fields that designate the test(s) for which students are eligible and whether students taking Science and Social Studies Tests will test online or need Pre-ID labels to apply to paper booklets.
Note: If SPED third-party integration is set up, SPED data is pulled through API, not Infinite Campus. If incorrect data is extracted, the district must work in its third-party system to correct the data for extraction.

Generating the Extract
- Use the Pull data from SPED product integration checkbox to determine where SPED data is pulled from. If the checkbox IS marked, data is pulled from a third-party product. If the checkbox is left UNMARKED, data is pulled from Infinite Campus.
- Enter the Date Range in mmddyy format or by clicking the calendar icon and selecting a date.
- Select the Format. Select State Format (Fixed width) for submission to the State. To review data before submission, select any other available formats.
- Select an Ad hoc Filter, if applicable.
- Indicate if the extract should Include Protected Identity Info.
- The Exclude Dropped Students checkbox indicates whether or not to include students in sections with a roster End Date.
- The Generate Prior PreID Extract option allows users to determine the status of the Include All Enrolled Students option.
- If checked, the Include All Enrolled Students checkbox is hidden and the PreID (2014) version of the PreID extract is generated.
- Use the Include All Enrolled Students checkbox to indicate whether to include a record for each student with an enrollment in the calendar(s) selected that have a Start Date <= extract Date Range End Date and a null End Date or End Date >= the extract Date Range Start Date.
- Select which calendar(s) to include within the extract.
- Click the Generate Extract button. The extract appears in a separate window in the designated format.
Reporting Population and Business Rules
# | Requirement |
---|---|
R1 | For systems setup WITH third-party SPED integration:
For systems NOT setup with third-party SPED integration:
|
R1.BR1 | When "Include All Enrolled Students" = checked on the extract editor, includes a record for each student with an enrollment in the calendar(s) selected that have a Start Date <= extract Date Range End Date and a null End Date or End Date >= the extract Date Range Start Date. |
R1.BR2 | Enrollment must have a Service Type = P or N. |
R1.BR3 | Enrollment should not be marked State Exclude or No Show. |
R1.BR4 | Do not include calendars or grade levels marked as Exclude. |
R1.BR5 | Student must be on the roster for at least one course/section found below that is found within the Date Range of the extract editor. |
R1.BR6 | Exception: If a student reports Test eligibility: AASCD = Y, do not require the student to be rostered in at least one course/section. |
R1.BR7 | Exception: If student has a Test eligibility & mode: OELPA = O or P, do not require the student to be rostered in at least one course/section. |
R2 | If Exclude Dropped Students = selected on the extract editor, do not include course/staff info for students that have a Roster End Date in the course/section. |
R3 | The report can be run against a district’s active year as well as any prior year. |
R4 | The report can be run in District Editions. |
R5 | Report can be generated in CSV, HTML, and Fixed Width (state format) |
R6 | File Naming: OHPreID_districtNumber_TodaysDate.csv |
Extract Layout
If the Include Protected Identity Info checkbox is marked in the extract editor, Demographics fields report from Census > People > Identities > Active Identity > Protected Identity Information.
stateStudentID | SSID - State assigned Student ID only Reports Student State ID.
| Demographics > Student State ID Person.stateID | |||||||||||||||||||||||||||
localStudentID | District Student ID - District or School assigned Student ID only. Report Local Student Number. | Demographics > Local Student Number Person. | |||||||||||||||||||||||||||
studentLastName | Student Last Name - The last name used when reporting student assessment results. From the Identity active on the extract editor end date:
| Census > People > Identities > Identity Information > Protected Identity Information > Legal Last Name Census > People > Demographics > Person Information > Last Name Identity.legalLastName Identity.lastName | |||||||||||||||||||||||||||
studentFirstName | Student First Name - The first name used when reporting student assessment results. From the Identity active on the extract editor end date:
| ||||||||||||||||||||||||||||
studentMiddleName | Student Middle Name - The middle name used when reporting student assessment results. From the Identity active on the extract editor end date:
| Census > People > Identities > Identity Information > Protected Identity Information > Legal Middle Name Census > People > Demographics > Person Information > Middle Name Identity.middleName | |||||||||||||||||||||||||||
birthDate | Date of Birth YYYY-MM-DD Report Birth Date in Format: YYYY-MM-DD | Census > People > Demographics > Person Information > Birth Date Identity.birthDate | |||||||||||||||||||||||||||
gender | Gender - Valid values
From the Identity active on the extract editor end date:
| Census > People > Demographics > Gender Identity.gender | |||||||||||||||||||||||||||
stateGrade | Enrolled Grade valid values
Report Based on Mapped State Grade Level Code.
| Student Information> Enrollment> General> Grade Calendar > Calendar > Grade Levels > State Grade Level GradeLevel.stateGrade | |||||||||||||||||||||||||||
ethnicity | Reports the code based on the student's Race/Ethnicity code in the state *Race Ethnicity field on Demographics:
| Census > People > Demographics > Race/Ethnicity > *Race Ethnicity | |||||||||||||||||||||||||||
englishLearner(el) | If pulling from third-party SPED integration:
If pulling from Campus:
| Student Information > Program Participation > LEP > Program Status > Identified Date > Program Exit Date | |||||||||||||||||||||||||||
studentsMigrantStatus | If Migrant = selected, reports Y. | Student Information > General > Enrollments > State Reporting > Migrant | |||||||||||||||||||||||||||
giftedTalented | Report blank. | ||||||||||||||||||||||||||||
section504 | If pulling from third-party SPED integration:
If pulling from Campus:
| Student Information > General > Enrollments > State Reporting > Served by a 504 Plan | |||||||||||||||||||||||||||
iep | If pulling from third-party SPED integration:
If pulling from Campus:
| Student Information > SPED > Docs > IEP | |||||||||||||||||||||||||||
primaryDisability | If pulling from third-party SPED integration:
If pulling from Campus:
| Student Information > SPED > Docs > IEP > Enrollment Status | |||||||||||||||||||||||||||
elaAccommodations | Accommodations: ELA
If pulling from third-party SPED integration:
If pulling from Campus:
| Student Information > SPED > Docs > IEP> Statewide and District-wide testing > Area: Reading, Area: Writing
Student Information > Program Participation > LEP > LEP Accommodations Programs > LEP > LEP Setup > LEP Accommodations > Code, Type
Student Information > General > Test Accommodations > ELA | |||||||||||||||||||||||||||
mathAccommodations | Accommodations: Mathematics
If pulling from third-party SPED integration:
If pulling from Campus:
| Student Information > SPED > Docs > IEP > Statewide and District-wide testing > Area: Math
Student Information > Program Participation > LEP > LEP Accommodations Programs > LEP > LEP Setup > LEP Accommodations > Code, Type
Student Information > General > Test Accommodations > Mathematics | |||||||||||||||||||||||||||
scienceAccommodations | Accommodations: Science
If pulling from third-party SPED integration:
If pulling from Campus:
| Student Information > SPED > Docs > IEP > Statewide and District-wide Testing > Area: Science
Student Information > Program Participation > LEP > LEP Accommodations Programs > LEP > LEP Setup > LEP Accommodations > Code, Type
Student Information > General > Test Accommodations > Science | |||||||||||||||||||||||||||
socialAccommodations | Accommodations: Social Studies
If pulling from third-party SPED integration:
If pulling from Campus:
| Student Information > SPED > Docs > IEP > Statewide and District-wide testing > Area: Social Studies
Student Information > Program Participation > LEP > LEP Accommodations Programs > LEP > LEP Setup > LEP Accommodations > Code, Type
Student Information > General > Test Accommodations > Social Studies | |||||||||||||||||||||||||||
attendingDistrictIRN | Attending District IRN The district administering tests to the student.
Pad with left leading zero(s) if necessary. | System Administration > Resources > School > School Detail > District IRN Override System Administration > Resources > District Information > District Information > State District Number | |||||||||||||||||||||||||||
attendingdistrictName | Attending District Name Must correspond to Attending District IRN and be consistent with district name as listed in the Ohio Education Directory System (OEDS). Report Name. Pad with left leading blank space if necessary. | System Administration > Resources > District Information > Name | |||||||||||||||||||||||||||
attendingSchoolIRN | Attending School IRN Six-digit School IRN; contains only numeric values (0-9). The School IRN must be associated with the District IRN.
| System Administration > Resources > School > School Detail > School IRN Override System Administration > Resources > School > State School Number | |||||||||||||||||||||||||||
attendingSchoolName | Attending School Name Alpha/numeric. Must correspond to Attending School IRN and be consistent with school name as listed in OEDS. Report school Name. | System Administration > Resources > School > Name | |||||||||||||||||||||||||||
homeDistrictIRN | Home District IRN Six-digit District IRN; numeric 0-9. Student score reports are made available to the indicated district if this field is filled out. Report Legal District of Residence code. | Student Information > General > Enrollments > State Reporting > Legal District of Residence | |||||||||||||||||||||||||||
homeDistrictName | Home District Name Alpha/numeric. Must correspond to Home District IRN Report Legal District of Residence name. | Student Information > General > Enrollments > State Reporting > Legal District of Residence | |||||||||||||||||||||||||||
homeSchoolIRN | Home School IRN Six-digit School IRN; numeric 0-9. The School IRN must be associated with the District IRN. Report Home School IRN. | Student Information > General > Enrollments > State Reporting > Home School IRN | |||||||||||||||||||||||||||
homeSchoolName | Home School Name Alpha/numeric. Must correspond to Home School IRN Report Home School Name. If NULL, report blank space. | Student Information > General > Enrollments > State Reporting > Home School Name | |||||||||||||||||||||||||||
testEligibilityAASCD | AASCD
If pulling from third-party SPED integration:
If pulling from Campus:
| Student Information > Special Education > Documents > IEP > Statewide and Districtwide Testing > State Tests > Student has met AASCD Testing Participation Requirements Student Information > Special Education > Documents > IEP > Statewide and Districtwide > Is the child participating in alternate assessment? | |||||||||||||||||||||||||||
testModeELAGrade3To8 | OST and AASCD Test Mode: ELA
If pulling from third-party SPED integration:
If pulling from Campus:
| Student Information > Special Education > Documents > IEP > Statewide and Districtwide Testing > State Tests > Student has met AASCD Testing Participation Requirements Student Information > Special Education > Documents > IEP > Statewide and Districtwide > Is the child participating in alternate assessment? Assessment > Test Setup > State Code, Subject Course > Test Mode | |||||||||||||||||||||||||||
testModeMathGrade3To8 | OST and AASCD Test Mode: Mathematics
If pulling from third-party SPED integration:
If pulling from Campus:
| Student Information > Special Education > Documents > IEP > Statewide and Districtwide Testing > State Tests > Student has met AASCD Testing Participation Requirements Student Information > Special Education > Documents > IEP > Statewide and Districtwide > Is the child participating in alternate assessment? Assessment > Test Setup > State Code, Subject Course > Test Mode | |||||||||||||||||||||||||||
testModeScienceGrade5Or8 | OST and AASCD Test Mode: Science
If pulling from third-party SPED integration:
If pulling from Campus:
| Student Information > Special Education > Documents > IEP > Statewide and Districtwide Testing > State Tests > Student has met AASCD Testing Participation Requirements Student Information > Special Education > Documents > IEP > Statewide and Districtwide > Is the child participating in alternate assessment? Assessment > Test Setup > State Code, Subject Course > Test Mode | |||||||||||||||||||||||||||
testModeSocialGrade4Or6 | AASCD Test Mode: Social Studies
If pulling from third-party SPED integration:
If pulling from Campus:
| Student Information > Special Education > Documents > IEP > Statewide and Districtwide Testing > State Tests > Student has met AASCD Testing Participation Requirements Student Information > Special Education > Documents > IEP > Statewide and Districtwide > Is the child participating in alternate assessment? Assessment > Test Setup > State Code, Subject Course > Test Mode | |||||||||||||||||||||||||||
acceleratedELAGrade | Accelerated ELA Grade Indicate the accelerated grade level that the student will be administered the ELA test (a grade level higher than the student’s enrolled grade).This field must be marked for accelerated testers who will take the ELA testAcceptable values: 3-8, blank If Test eligibility: AASCD = Y, report blank. Report ELA Grade 3-8. If NULL, report blank. | Student Information > General > Enrollments > State Reporting | |||||||||||||||||||||||||||
acceleratedMathGrade | Accelerated Mathematics Grade Indicate the accelerated grade level that the student will be administered the Mathematics test (a grade level higher than the student’s enrolled grade).This field must be marked for accelerated testers who will take the Mathematics testAcceptable values: 3-8, blank. If Test eligibility: AASCD = Y, report blank. Report Mathematics Grade 3-8. If NULL, report blank. | Student Information > General > Enrollments > State Reporting | |||||||||||||||||||||||||||
accelScience | Accelerated Science Grade
If Test eligibility: AASCD = Y, report blank. Report Science Grade 5 or 8. If NULL, report blank. | Student Information > General > Enrollments > State Reporting | |||||||||||||||||||||||||||
testModeELA2 | Test Mode: HS ELA II
| Assessment > Test Setup > State Code, Subject Course > Test Mode | |||||||||||||||||||||||||||
testAlgebra1 | . Test Mode: Algebra I
| Assessment > Test Setup > State Code, Subject Course > Test Mode | |||||||||||||||||||||||||||
testModeGeometry | Test Mode: Geometry
| Assessment > Test Setup > State Code, Subject Course > Test Mode | |||||||||||||||||||||||||||
testModeIntegratedMath1 | Test eligibility & mode: Integrated Mathematics 1
| Assessment > Test Setup > State Code, Subject Course > Test Mode | |||||||||||||||||||||||||||
testModeIntegratedMath2 | Test eligibility & mode: Integrated Mathematics 2
| Assessment > Test Setup > State Code, Subject Course > Test Mode | |||||||||||||||||||||||||||
testModeBiology | Test eligibility & mode: Biology
| Assessment > Test Setup > State Code, Subject Course > Test Mode | |||||||||||||||||||||||||||
testModeAmericanGovernment | Test eligibility & mode: American Government
| Assessment > Test Setup > State Code, Subject Course > Test Mode | |||||||||||||||||||||||||||
testModeAmericanHistory | Test eligibility & mode: American History
| Assessment > Test Setup > State Code, Subject Course > Test Mode | |||||||||||||||||||||||||||
testEligibility_OELPA_OELPS | Test eligibility & mode: OELPA/OELPS
| Student Information > Program Participation > LEP > Program Status, Identified Date, Program Exit Date Student Information > Program Participation > LEP > LEP Accommodations > Test Format, Alternate OELPS | |||||||||||||||||||||||||||
testEligibilityAltOELPA | Test Eligibility: Alternate OELPA
Reports "Y" When:
Otherwise, reports "N" | Student Information > Program Participation > English Learners (EL) > EL Accommodations System Administration > Program Administration > English Learners (EL) > EL Setup > Code |