Tool Search: Census
Census tracks every person entry in Infinite Campus - parents, staff, students, emergency contacts, doctors, etc. Demographic data is used throughout Campus, utilizing historic and current details of each person. Some fields in the Census module are unique to each state. Other fields in the Census module do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary.
Identities
The Identities tool acts as an historical record of the person's demographic information. While the information on the Demographics tool is displayed on the Identities tool, changes should be made here.
Types of changes include:
- Name and Legal Name
- Gender
- Social Security number
- Race/Ethnicity
- Nickname
Previous identity information is not lost when it is modified, but an end date is entered for the previous identity and a start date is entered for the new identity.
See the core Identities article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Identities records.
Identities Editor
Name Fields
Last Name, First Name, Middle Name and Suffix (Jr., III, etc.) are the legal names of the person.
Gender
Indicates the person's gender. At this time, the state of Idaho acknowledges Male and Female gender only.
Birth Date
Indicates the person's date of birth.
Race Ethnicity
The Federal government has adopted standards for defining racial and ethnic data to be used by the Department of Education. See the Race/Ethnicity article for more information.
Is the individual Hispanic or Latino?
Indicates whether the student is of Hispanic descent.
Race Ethnicity
Indicates the person's race/ethnicity.
Birth Country
The Birth Country is the country listed on the student’s birth certificate during initial enrollment. Please refer to the International Organization of Standards directory for more information on country codes.
Citizenship
Indicates whether the student is a US Citizen.
Date Entered US
Indicates the date the student entered the United States.
Date Entered US School
Indicates the date on which the student enrolled in a US school.
Date Entered State School
Indicates the date on which the student enrolled in a school in the state of Idaho.
Immigrant
Indicates the person is an immigrant.
Visa Type
Indicates the student's Visa type.
Home Primary Language
The Home Primary Language field allows a district to record the language spoken in the student's home, as determined by the student's home language survey. Please refer to the International Organization of Standards directory for more information on language codes.
Demographics
The Demographics tool is the basic area for viewing general person information within Campus. All people for whom data is tracked, including students, staff, parents/guardians, household members, etc., have a Demographics record, which includes name and gender from the Identities record, student and staff identification numbers and contact information.
See the core Demographics article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Demographics records.
Person Identifiers
Person Identifiers like Student Number and Student State ID are used in state reports to identity student records. Staff identification - Local Staff ID, State Staff ID - are also recorded here.
Follow district guidelines when creating or importing these values.
Person Identifiers
Student State ID
Student Unique State ID is a unique state identification number for the student provided by the Department of Education.
Local Student Number
Local Student Number is a unique identification number for the student assigned by the district.
Staff State ID
Staff Unique State ID is a unique state identification number for the staff person provided by the Department of Education If this field is left blank, any courses or students tied to the staff member fail to report.
Local Staff Number
Local Staff Number is a unique identification number for the staff person assigned by the district.
District Employment
District Employment must have active district employment record. This record indicates the student is actively (no end date) or has been (end date) employed at the district. A District Assignment record is needed to indicate employment at a particular school/building within the district.
See the core District Employment article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing employment records.
District Employment Record
Start Date
The date the employee was first hired by the school district.
End Date
Indicates the date the employee was no longer employed at the school district.
Staff Exit Reason
The reason an employee reported last year is not reported this year. See the Staff Exit Reason Code List following this table. Reports District Employment Staff Exit Reason.
Teaching Start Year
Indicates the date in which the staff person began teaching (when the teaching license was received). This reports as the Certification Year on the Staff Demographics report for Type 02 Staff.
License Number
Education
Indicates the level of schooling the staff person has.
Proficient Language
Indicates the staff person is proficient in a language other than English.
Not a US Citizen
Identifies the staff person as NOT being a US citizen.
Expected HQ Date
Indicates the date a teacher is expected to become Highly Qualified.
Means to HQ
District Assignment
The District Assignments tool lists the location where the staff member is working. Users can view the school where the person works, the start date and title, type of employment and assignment code. Fields that are specific to the state of Idaho are further described below.
Staff with multiple Titles have multiple District Assignments to the same school.
See the core District Assignments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing District Assignments records.
District Assignment Editor
Title
Lists the staff person's position - Teacher, Coach, etc. Options can be modified in the Attribute/Dictionary.
Start Date
Indicates the start date of employment at the specific school. This is the very first date the staff member was employed at the school.
End Date
Indicates the end date of employment assignment. This is the very last date the staff member was employed at the school.
Type
Indicates the classification of the staff's employment assignment.
FTE of Assignment
Indicates what portion of the employee’s FTE percent this particular district assignment represents.
Contract Type
Indicates the type of certified staff contract.
Contract Number
Indicates the order of one or more contracts by greatest total FTE per District Employment that may have one or more District Assignments tied to each contract.
Credentials
The Credentials tool lists the credential types of a staff member. Credentials are based on the date when the credential was earned. There are five types of credentials that can be added for a person. Multiple credentials can be entered for a staff member. The staff member may be highly qualified in two subject areas or may have multiple degrees.
See the core Credentials article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Credentials records.
Credentials Editor
Credential Type
Indicates the type of credential the staff person has earned. This list is visible when creating a new credential and in the list of previously entered credentials.
There are five credential types that can be assigned to staff. The Education Credential and the values entered for that credential type are used in state extracts.
- CI: Crisis Intervention
- ED: Education
- HQ: Highly Qualified
- LC: Licensure/Certification
- OT: Other
Date Credential Obtained
Indicates the date the Credential was granted to the staff person.
Education Level
Indicates the level of education the staff person has received.
Degree Institution
Lists the university or college where the staff person obtained their degree.
Degree State
Lists the state in which the staff person obtained their degree.
Major CIP Code Name, Major CIP Code
Lists the name and code of the degree the staff person received for their major course of study. CIP names and codes are federally maintained.
Minor CIP Code Name, Minor CIP Code
Lists the name and code of the degree the staff person received for their minor course of study. CIP names and codes are federally maintained.
State Reported
Indicates that the data in this record is reported as the primary education information in the Staff Demographics and Employment record.
Military Connections
The Military Connections tool tracks parent/guardian data for those who are military personnel. This tool works in conjunction with the Impact Aid tool, which tracks parents/guardians who are employed at federal sites (armed forces locations, reservation lands, etc.).
See the core Military Connections article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Military Connections records.
Military Connections
Status
Indicates the enlistment status of the parent/guardian.
