Tool Search: Dependent Care
Settings
The Settings options allow users to select Program and Invoice Settings that will apply to ALL Dependent Care sessions.
NOTE: Before creating sessions or doing anything else, it is recommended users determine both Program and Invoice Settings.
Program Settings
Use the Program Settings fields to enter information that will apply to all sessions. The Program address, program information, and the pending period for a program display on the Dependent Care Parent Portal. Guardians see this information when registering for sessions and viewing the portal.
Dependent Care Program Settings Editor
Configure Program Settings
- Enter a Program Name for the Dependent Care program.
- Use the Address fields to enter the street, city, state, and zip code for the program.
- In the Program Information field, enter any information relevant to the program. This information displays on the Parent Portal for ALL sessions in the program.
- Users may format the appearance of this information by using the editor tools. Be sure to note that text alignment MUST be selected before typing in the information. Text otherwise displays with center alignment.
- The Pending Period After a Session has Started is the number of days a student has to wait to begin an already-started session. This gives the district time to review the request and any required forms.
- In the Today Plus field, use the toggle arrows to set the number of days the student must wait.
NOTE: If the number of days a student must wait exceeds the last day of the session, session registration is NOT available. If a user creates a last-minute session, be SURE to verify the pending period works with the newly-created session and make any necessary adjustments.
- In the Today Plus field, use the toggle arrows to set the number of days the student must wait.
- Use the Enable on Portal option to determine Dependent Care visibility on the parent Portal.
- Mark this option to make Dependent Care visible/accessible on the portal.
- Leave the option unmarked if Dependent Care should NOT be visible/accessible.
Program Settings Fields
| Field | Description |
|---|---|
| Program Name
Required |
Enter a name for the program. |
| Address
Required |
Use this field to enter the Dependent Care street address. |
| City
Required |
This field is used to enter the City of the Dependent Care address. |
| State
Required |
Enter the Dependent Care state. |
| Zip
Required |
Use this field to enter the zip code for the Dependent Care address. |
| Program Information
Required |
In this field, enter any information relevant to the program. Users may format the appearance of this information by using the editor tools. Be sure to note that text alignment MUST be selected before typing in the information. Text otherwise displays with center alignment.
This information displays on the Parent Portal for ALL sessions. |
| Pending Period After a Session has Started
(Today plus) Required |
This is the number of days a student must wait before attending an already-started session, giving the district time to review the request and any forms.
NOTE: If the number of days a student must wait is greater than the last day of the session, session registration is not available. If a user creates a last-minute session, be SURE to verify this pending period works with this newly-created session and make any necessary adjustments. |
| Enable on Portal | This option allows users to enable/disable Dependent Care on the Portal.
|
Invoice Settings
Use the Invoice Settings to apply invoice preferences. Settings made here will be applied to all issued invoices.
Dependent Care Invoice Settings
Determine Invoice Settings
- Use the Invoice Information field, to type in any relevant information to the invoice. This information displays at the bottom of all invoices.
- The Weekly and Monthly Due Dates fields allow users to determine the number of days a registrant has to pay their invoice before being charged a Late Payment fee.
- Under Weekly Due Dates, use the Days scroll arrows to set the number of days a registrant has for sessions that are billed weekly.
- Under Monthly Due Dates, use the Days scroll arrows to set the number of days a registrant as for sessions that are billed monthly.
NOTE: Due Dates MUST be set for both Weekly and Monthly Due Dates.
Invoice Settings Fields
| Field | Description |
|---|---|
| Invoice Information | Type in any relevant information to the invoice. This information will display at the bottom of all invoices. |
| Weekly Due Dates Required | Use the Weekly Due Dates (Due in x Days) scroll arrows to set the number of days a registrant has to pay their invoice before being charged a Late Payment fee. This threshold applies to sessions billed weekly. |
| Monthly Due Dates Required | Use the Monthly Due Dates (Due in x Days) scroll arrows to set the number of days a registrant has to pay their invoice before being charged a Late Payment fee. This threshold applies to monthly-billed sessions. |
