Tool Search: Dependent Care
Settings
The Settings options allow users to select Program and Invoice Settings that will apply to ALL Dependent Care sessions.
NOTE: Before creating sessions or doing anything else, it is recommended users determine both Program and Invoice Settings.
Program Settings
Use the Program Settings fields to enter information that will apply to all sessions. The Program address, program information, and the pending period for a program display on the Dependent Care Parent Portal. Guardians see this information when registering for sessions and viewing the portal.
Dependent Care Program Settings EditorProgram Settings Fields
| Field | Description |
|---|---|
| Program Name This is a required field | Enter a name for the program. |
| Address This is a required field | Use this field to enter the Dependent Care street address. |
| City This is a required field | This field is used to enter the City of the Dependent Care address. |
| State This is a required field | Enter the Dependent Care state. |
| Zip This is a required field | Use this field to enter the zip code for the Dependent Care address. |
| Program Information This is a required field | In this field, enter any information relevant to the program. Users may format the appearance of this information by using the editor tools. Be sure to note that text alignment MUST be selected before typing in the information. Text otherwise displays with center alignment. This information displays on the Parent Portal - Dependent Care Landing page for ALL sessions. |
| Pending Period After a Session has Started (Today plus) This is a required field | This is the number of days a student has to wait to begin attending an already-started session, giving the district time to review the request and any forms. In the Today plus field, use the toggle arrows to set the number of days a student must wait. NOTE: If the number of days a student must wait is greater than the last day of the session, session registration is not available. If a user creates a last-minute session, be SURE to verify this pending period works with this newly-created session and make any necessary adjustments. |
Invoice Settings
Use the Invoice Settings to apply invoice preferences. Settings made here will be applied to all issued invoices.
Dependent Care Invoice SettingsInvoice Settings Fields
| Field | Description |
|---|---|
| Invoice Information | Type in any relevant information to the invoice. This information will display at the bottom of all invoices. |
| Run Invoices This is a required field | Use the radio buttons to determine if invoices should be run Weekly or Monthly. |
| Weekly: Select Weekly if you'd like invoices to run every Monday. Invoices are run on Monday of the current week, and payment is due on Friday of the same week. | |
| Monthly: Select Monthly if you'd like invoices to run on the 15th day of every month. Invoices are run on the 15th day of every month, calculating the cost for the upcoming month. (i.e September 15, invoices are run for October 1-31, and payment is due October 3 (today plus 17 days)) | |
| Invoice Due Date This is a required field | Use the Invoice Due Date field to enter the number of days in which payment is due from Invoice generation using the Due In _ Days toggle arrows. Weekly Invoice Limits: The max number of days a user can select for weekly invoices is 5. Monthly Invoice Limits: The max number of days a user can select for monthly invoices is 25. |
