Tool Search: Eligibility Report
The Eligibility Report provides Free and Reduced eligibility information by student based on the report criteria entered.
- The Eligibility Report will list the number of Free, Reduced and Paid eligibility records per report criteria entered on the Eligibility Report editor.
- Students with an Eligibility Type of SES are not counted in the Paid count section of the report.
- Students in Campus who did not submit a FRAM Application appear on this report with an Eligibility of PAID. The Type column is blank for students with this type of default PAID eligibility.
- If the student's eligibility results from a family member's eligibility being extended to them, an X displays in the Source/Extended column.
- If a student has multiple Free eligibilities within the report's date range, each eligibility is included in the overall number of Free Eligibilities.
- Report information is pulled from student enrollment and student eligibility data. Campus uses the following logic to count enrollments.
If the student... | Then... |
|---|---|
has a single primary enrollment at the school where the meal is served | the enrollment is counted on the calendar tied to this primary enrollment. |
has a single secondary enrollment at the school where the meal is served | the enrollment is counted on the calendar tied to this secondary enrollment. |
has multiple enrollments | the enrollment is counted according to the following criteria: the enrollment is counted based on primary/secondary enrollments, then the most recent enrollment Start Date, most recent End Date and finally most recent Enrollment ID. |
Generate the Food Service Eligibility Report
- Select the school year calendars within the Set Up by clicking its corresponding checkbox. All students in this year who meet report criteria will report. The school year can be found by Search Calendars or by using the collapsible menu.
- Select the Grades to include in the report.
- Select the Time Frame: Daily or Period.
- Enter the Date by which data should be returned. This field is defaulted to the current date.
- Select the Eligibility Type: Meal or SES.
Type Description Meal Meal Eligibilities are used with the Campus Food Service program. SES SES Eligibility is used by schools participating in Provision programs and is used for state reporting.
SES Eligibilities are not included in the Edit Check report because they do not message to the Point of Sale. SES meals are considered paid. - Select which Eligibility to report: Free, Reduced, Paid, or Non-reimbursable.
- Select which Eligibility Certified Type(s) to report.
- Select the Observe State Exclude checkbox to exclude students who have the Observe State Exclude selected on their enrollment.
- Mark the Show Only Latest Eligibility checkbox to have the report display only the most current eligibility information for each student. This will only appear if Period is selected as the Time Frame. If unmarked, the report will return all eligibilities for each student.
- Mark the Include Student Details checkbox to have the report display detailed information about each student’s eligibility.
- Select the Person Identifier: Student Number or State ID. This will only appear if Include Student Details is selected.
- Select the Report Format: PDF or CSV.
- Select a Student Detail Sort Option: Name, Start Date or End Date.
- Click the Generate button. The report will display in a new window in PDF or CSV format.
If Eligibility Certified Types were selected on the editor, a summary of Free, Reduced and Paid eligibility records per Certified Type will report in the Summary For Eligibility Type section.
If the Include Student Detail checkbox is marked, the Eligibility Report Detail section will be included in the report, detailing eligibility record information for each reported student.
Eligibility Report Example
