Attendance Recovery programs provide students with more opportunities to learn and enable LEAs to offset absences and recover funding from high absentee rates. Consult the California Department of Education website for more information.
There are two parts to Attendance Recovery:
- The Attendance Recovery record (Student Information > State Programs > Attendance Recovery) for the student indicates the Attendance Recovery Program the student is participating in.
- The Program Services for Attendance Recovery record (Student Information > Program Participation > Program Services) indicates the recovery time used and the recovery time earned.
Follow your district's policies for entering this information.
Attendance Recovery Process
Step 1. Create an Attendance Recovery record for the student.
Step 2. Create a Program Services Record for Attendance Recovery.
Step 3. Use the Federal/State Program Updater to import and update a student's Attendance Recovery information. This is done when attendance is collected in a third-party program or recorded in a spreadsheet, for example.
Step 4. When using courses to track Attendance Recovery, mark the Attendance Recovery checkbox on the Course Information record and/or the Attendance Recovery (Override) checkbox on the Section Information editor.
Step 5. Update student attendance recovery hours either manually on the Program Services record or through the updater.
Options for Updating Attendance Recovery Hours
Automatic Process
When using courses to track Attendance Recovery, a stored procedure automatically runs on the database every morning, recalculating the hours a student earns by attending that course. The stored procedure updates the Hours Earned value entered on the student's Attendance Recovery Program Service record and replaces it with a new value, rounded down to the nearest whole hour (e.g, 2h 15m is replaced with 2h).
The following setup needs to be completed:
- Create courses and sections for tracking Attendance Recovery.
- Mark the Attendance Recovery checkbox on the Course Master Information (if using for course management) or Course Information editors.
- Mark the Attendance Recovery (Override) checkbox on the Section Information editor. This field is marked when there are multiple sections of the course, but only one section, for example, is used for Attendance Recovery.
- Set the System Preference of Calculate Attendance Recovery Earned Hours Nightly to Yes.
- Mark the School Day and Attendance checkboxes on the Day Setup.
- Verify that a Licensed Teacher is the teacher of record (Primary Teacher) for Attendance Recovery courses.
- Use the Section Student Detail as an override for longer courses when only a portion of that course counts for Attendance Recovery. For example, the student may be scheduled into a three-hour after-school program, but only the first hour is "taught" by a licensed teacher.
Follow the Attendance Recovery Process steps above for recording attendance recovery data.
Best Practice
The recommended process is to create separate Attendance Recovery courses to track the hours attended and hours earned so that students can make up missed days. This way, the calculation work is done for you automatically through the automated process.
Manual Process
No additional setup is needed when manually updating Attendance Recovery hours. Schools are responsible for modifying the Hours Earned and Days Used values on the Attendance Recovery Service record on a regular basis.
The Federal/State Program Updater can be used to import and update a student's Attendance Recovery information.
Reporting
Attendance Recovery fields are available in the Filter Designer. See the Field Description tables for both Attendance Recovery and Attendance Recovery Program Services for information.
For state reports, the following reports include Attendance Recovery information:
- CALPADS Student Absence Summary
- Monthly Attendance Register
- Monthly Attendance Summary
- ADM and ADA Detail
What's Next
Once you have determined how your district will be managing Attendance Recovery data:
- Create Attendance Recovery records for all students, even if they don't have any attendance recovery hours to track. Having a blank attendance recovery record with a start date of the first of the school year or the student's enrollment date does not affect any reporting or recovery tracking.
- Create Attendance Recovery Program Service records for students when there are hours/days to record. At this point, the hours earned and days used are reported.
