Tool Search: Special Education Summary
The Special Education Summary tool allows users to view student Special Ed data without having tool rights access to their Plans/Evaluations. Users can enter some data for State Reporting purposes.
This tool consists of several sections: Summary Overview, State Reporting and Data Entry, and SPED Flags.
See the core SPED State Reporting article for information on necessary tool rights, SPED Flags functionality, and guidance on adding SPED State Reporting or Setting records.
Special Education Summary ToolSummary Overview
The Summary Overview section provides a read-only view of Special Education data from the student's evaluation(s) and/or plan(s). Users can select which plan or evaluation to view a summary using the Plan to View or Evaluation to View dropdowns. Click the Select button to confirm the selection.
This section is read-only. The information displayed in the Plan and Evaluation Information section is pulled from the student's Plan and Evaluation.
Plan Information Fields
See the South Dakota Individual Education Plan for additional information.
Plan Information Read-Only SectionThe following table lists all the fields in the Plan Information section and where that field pulls data.
| Field | Description | Additional Information |
|---|---|---|
| Meeting Type | The type of meeting. Options include:
This field does not pull in for historical plan types. |
Special Ed Documents > IEP > Plan Information > Meeting Type |
| Effective Date | The day the student was dismissed from services.
This field does not pull in for historical plan types. |
Special Ed Documents > IEP > Plan Information > Effective Date
|
| Date of Meeting | The day the team met. | Special Ed Documents > IEP > Plan Information > Date of Meeting |
| Date Services Begin | The day services began. | Special Ed Documents > IEP > Plan Information > Date Services Begin |
| Annual Review Date | The annual review date. This serves as the end date for services, where applicable. | Special Ed Documents > IEP > Plan Information > Annual Review Date |
| 3-Year Eval Date | The day of the three-year evaluation date. | Special Ed Documents > IEP > Plan Information > 3-Year Eval Date |
| Primary Disability | The student's disability. | Special Ed Documents > IEP > Enrollment Information > |
| Placement Ages 3-5 | The setting of the student's special education services.
This field does not pull in for historical plan types. |
Special Ed Documents > IEP > Least Restrictive Environment > Placement Ages 3-5 |
| Placement Ages 5-21 | The setting of the student's special education services.
This field does not pull in for historical plan types. |
Special Ed Documents > IEP > Least Restrictive Environment > Placement Ages 5-21 |
| Transportation | Indicates the student receives transportation services. | Special Ed Documents > IEP > Special Education Services > Service: Transportation |
| Assistive Technology | Indicates the student has assistive technology needs. | Special Ed Documents > IEP > Consideration of Special Factors > Does the student require Assistive Technology Devices and Services? |
| Alternate Assessment | Indicates the student needs to take an alternate state or district-wide assessment. | Special Ed Documents > IEP > State/District-Wide Assessment Accommodations > Student will be taking state and district-wide alternate assessments |
| Transfer of Rights | The day the student was informed of their transfer of rights.
This field does not pull in for historical plan types. |
Special Ed Documents > IEP with Transition > Transition Course of Study > Student was informed of transfer of rights on |
| Graduation Date | The day the student is expected to graduate or complete their program.
This field does not pull in for historical plan types. |
Special Ed Documents > IEP with Transition > Transition Course of Study > Student is to graduate/complete program |
Evaluation Information Fields
See the South Dakota Evaluation article for additional information.
Evaluation Information Read-Only SectionThe following table lists all the fields in the Evaluation Information section and where that field pulls data.
| Field | Description | Validation |
|---|---|---|
| Evaluation Type | The type of evaluation. Options include:
|
Special Education Documents > Evaluation > Evaluation Information > Evaluation Type |
| Evaluation Date | The day of the evaluation meeting. | Special Education Documents > Evaluation > Evaluation Information > Evaluation Date |
| Consent Date | The day the school received consent from the student's parent/guardian(s) to evaluate their student. | Special Education Documents > Evaluation > Evaluation Information > Consent Date |
| Primary Disability | The student's first disability.
This field does not pull in for historical plan types. |
Special Education Documents > Evaluation > Disability Category Checklists > The team determined this student meets eligibility criteria under the following category |
| Multiple Disability 1 | The student's multiple disability category 1.
This field does not pull in for historical plan types. |
Special Education Documents > Evaluation > Disability Category Checklists > Category 1 |
| Multiple Disability 2 | The student's multiple disability category 2.
This field does not pull in for historical plan types. |
Special Education Documents > Evaluation > Disability Category Checklists > Category 2 |
| Multiple Disability 3 | The student's multiple disability category 3.
This field does not pull in for historical plan types. |
Special Education Documents > Evaluation > Disability Category Checklists > Category 3 |
| Multiple Disability 4 | The student's multiple disability category 4.
This field does not pull in for historical plan types. |
Special Education Documents > Evaluation > Disability Category Checklists > Category 4 |
| Multiple Disability 5 | The student's multiple disability category 5.
This field does not pull in for historical plan types. |
Special Education Documents > Evaluation > Disability Category Checklists > Category 5 |
| ASD Severity Level Behavior | Options include:
This field does not pull in for historical plan types. |
Special Education Documents > Evaluation > Disability Category Checklists > Autism > Restrictive, Repetitive Behavior Severity |
| ASD Severity Level Communication | Options include:
This field does not pull in for historical plan types. |
Special Education Documents > Evaluation > Disability Category Checklists > Autism > Social Communication Severity |
State Reporting and Data Entry
The State Reporting and Data Entry section allows users to enter reported Special Ed data that is not stored in a student's document.
State Reporting and Data Entry List ScreenSelect an existing record or click New to open the State Reporting and Data Entry detail screen.
State Reporting and Data Entry Detail ScreenThe following table lists all the fields in the State Reporting and Data Entry section.
| Field | Description | Additional Information |
|---|---|---|
| Effective Date | The first day of the student's special education participation. | Database Location: SpecialEDState.effectiveDate
Ad hoc Inquiries (Filter Designer > Student > Special Ed State): specialEDState.effectiveDate |
| SPED Program | The special education program in which the student is participating. | Database Location: SpecialEDState.specialEdStatus
Ad hoc Inquiries (Filter Designer > Student > Special Ed State): specialEDState.specialEdStatus |
| Special Ed Category | The setting of the student's special education services. | Database Location: SpecialEDState.specialEdSetting
Ad hoc Inquiries (Filter Designer > Student > Special Ed State): specialEDState.specialEdSetting |
| Primary Disability | The student's disability. | Database Location: SpecialEDState.disability1
Ad hoc Inquiries (Filter Designer > Student > Special Ed State): specialEDState.disability1 |
| Multiple Disability 1 | The student's second disability. | Database Location: SpecialEDState.disability2
Ad hoc Inquiries (Filter Designer > Student > Special Ed State): specialEDState.disability2 |
| Multiple Disability 2 | The student's third disability. | Database Location: SpecialEDState.disability3
Ad hoc Inquiries (Filter Designer > Student > Special Ed State): specialEDState.disability3 |
| Multiple Disability 3 | The student's fourth disability. | Database Location: SpecialEDState.disability4
Ad hoc Inquiries (Filter Designer > Student > Special Ed State): specialEDState.disability4 |
| Multiple Disability 4 | The student's fifth disability. | Database Location: SpecialEDState.disability5
Ad hoc Inquiries (Filter Designer > Student > Special Ed State): specialEDState.disability5 |
| Multiple Disability 5 | The student's sixthdisability. | Database Location: SpecialEDState.disability6
Ad hoc Inquiries (Filter Designer > Student > Special Ed State): specialEDState.disability6 |
| End Date | The last day of the student's special education participation. | Database Location: SpecialEDState.endDate
Ad hoc Inquiries (Filter Designer > Student > Special Ed State): specialEDState.endDate |
| Exit Code | The reason the student's participation in a special education program ended. | Database Location: SpecialEDState.spedExitReason
Ad hoc Inquiries (Filter Designer > Student > Special Ed State): specialEDState.spedExitReason |
Service Information Service Information Section | ||
| Service Hours | The number of hours the student receives the following types of services:
|
Database Location(s): SpecialEDState.physicalHours SpecialEDState.recreationalHours SpecialEDState.audiologicalHours SpecialEDState.occupationalHours SpecialEDState.speechHours SpecialEDState.healthHours SpecialEDState.psychologicalHours SpecialEDState.orientationHours SpecialEDState.counselingHours SpecialEDState.socialWorkHours SpecialEDState.otherHours
Ad hoc Inquiries (Filter Designer > Student > Special Ed State): specialEDState.physicalHours specialEDState.recreationalHours specialEDState.audiologicalHours specialEDState.occupationalHours specialEDState.speechHours specialEDState.healthHours specialEDState.orientationHours specialEDState.psychologicalHours specialEDState.counselingHours specialEDState.socialWorkHours specialEDState.otherHours |
| Alternate Assessment | Indicates the student needs to take an alternate state or district-wide assessment. | Database Location: SpecialEDState.alternateAssessment
Ad hoc Inquiries (Filter Designer > Student > Special Ed State): specialEDState.alternateAssessment |
| Assistive Technology | Indicates the student has assistive technology needs. | Database Location: SpecialEDState.assistTech
Ad hoc Inquiries (Filter Designer > Student > Special Ed State): specialEDState.assistTech |
| Transportation | Indicates the student receives transportation services. | Database Location: SpecialEDState.transportation
Ad hoc Inquiries (Filter Designer > Student > Special Ed State): specialEDState.transportation |
