Tool Search: Student Record Cards
The student record card is used to maintain a paper copy of student information as required by Maryland Department of Education. One card prints per student.
Student Record Card Editor
Extract Options
| Field | Description |
|---|---|
| Record Card Type | Record Card 1 |
| Start Date | Default date is the earliest date of the calendar(s) selected. The date can be changed. |
| End Date | Default date is the latest date of the calendar(s) selected. The date can be changed. |
| Format |
|
| Grade | Applying a grade level filter will narrow report results to only include students in the selected grade levels. |
| Ad Hoc Filter | Ad Hoc Filters are available for users to narrow report results. |
| State Student ID | Limits search results to only include student's matching the State Student IDs entered. This field allows one to multiple State Student IDs when each number is separated by a comma. |
| Select Calendars |
|
Generate Report Submit to Batch | Users have the option of submitting the report request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process allows larger reports to generate in the background without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article. If you select more than one calendar, Campus will require you to Submit to Batch to prevent performance issues. |
Record Card Example
Student Record Card 1 Side 1
Student Record Card 1 Side 2
Record Card Side 1
| Element | Description | Location |
|---|---|---|
| Last Name | The student's last name. Reports the last name from the current Identity record. Legal Last Name reports. If Legal Last Name is null, the Last Name reports. Alpha, 25 characters | Census > People > Identities > Current Identity > Last Name Identity.lastname |
| First Name | The student's first name. Alpha, 15 characters | Census > People > Identities > Current Identity > First Name Identity.firstname |
| Middle Name | The student's middle name. Alpha, 15 characters | Census > People > Identities > Current Identity > Middle Name Identity.middlename |
| Suffix | Student’s generational suffix. Alpha, 4 characters | Census > People > Identities > Current Identity > Suffix Identity.suffix |
| State Assigned Student ID (SASID) | The State Assigned Student ID Number assigned to the student. Alphanumeric, 10 characters | Census > People > Demographics > Student State ID Person.studentStateID |
| Local Student ID Number (LOCID) | The number assigned by the local education agency. Alphanumeric, 10 characters | Census > People > Demographics > Student Number Person.studentNumber |
| Date of Birth | The student's date of birth. Date field, 8 characters MM/DD/YYYY | Census > People > Identities > Current Identity > Birth Date Identity.birthdate |
| Ethnicity | Identifies whether the student is Hispanic/Latino. Reports Y or N. Alpha, 1 character Y or N | Census > People > Demographics > Race Ethnicity Identity.hispanicEthnicity |
| Race | The five-digit code describing the student's race.
For example, if a student is considered both white and black, they would report a value of 00305. Numeric, 5 digits | Census > People > Demographics > Race Ethnicity Identity.raceEthnicityFED |
| Date | The system date. Date Field, 8 characters YYYYMMDD | N/A |
| The student's Address | All household addresses tied to the student. Alpha | Census > People > Households Dbo.address |
| The student's Phone Number | All household phone numbers. Numeric, 10 digits | Census > People > Households Household.phone |
| Adult Responsible for Student at The student's Address | Full legal name for the adult responsible (marked as guardian) for the student at the student's address. Listed as Last Name, First Name, and Middle Initial. More than one person may report per address. Alphanumeric, 50 characters | Census > People > Relationships |
| Relationship (Adult Responsible for Student at The student's Address) | The relationship of the guardian to the student. Alphanumeric, 25 characters | Census > People > Relationships Contacts.relationship |
| Parent/Guardian Name | The Last Name and First Name of all people marked as guardian. Alphanumeric, 50 characters | Census > People > Relationships Identity.firstname Identity.lastname |
| Relationship (Parent/Guardian) | The relationship tied to the person that reported as the Parent/Guardian. Alphanumeric, 25 characters | Census > People > Relationships |
| Parent/Guardian Address | All addresses of all households tied to the guardian. Alphanumeric | Census > People > Relationships Dbo.address |
| Proof of Residency | Indicates whether Proof or Residency is indicated on the Enrollment. Alphanumeric | Student Information > General > Enrollment > State Reporting > Proof of residency Enrollmentmd.proof of residency |
| The student's Gender | The student's gender. M: Male F: Female X: Non-Binary Alphanumeric | Census > People > Identities > Current Identity > Gender Identity.gender |
| Evidence of birth Verified | Name and Title of the person who verified the evidence of birth and the date they verified it on. Reports as Name/Title/Date. Alphanumeric | Census > People > Demographics > Report from > Evidence of Birth Verified By Name, Birth Evidence Date, Birth Evidence Title |
| Evidence of Birth Verification | The evidence of birth from the most recent identity. Valid Options
| Census > People > Demographics > Birth Verification Identity.birthVerification |
| F1 or J1 Visa Status | Indicates whether the student is marked as a Foreign Exchange student. This field only reports if the student is in state grade 09, 10, 11, or 12 AND Foreign Exchange field is F1 or J1. Alphanumeric | Student Information > General > Enrollment > State Reporting > Foreign Exchange enrollmentMD.foriegnexchange |
| Social Security Number | This field reports as all zeros even if the student's SSN field is populated in Census. Numeric, 9 digits | N/A |
| Language(s) Spoken in Home | Reports all languages spoken in the home including the Home Primary Language from the most recent identity record. Alphanumeric | Census > People > Identity > Home Primary Language Identity.homeprimarylanguage |
Record Card Side 2
This report includes all past and current enrollments for the student. Enrollments display in listed row format.
| Element | Description | Location |
|---|---|---|
| Last Name, First Name, Middle Name, Suffix | The full legal name as appears on the evidence of birth document. Alphanumeric, 40 characters | Census > People > Identities > Current Identity > Last Name Census > People > Identities > Current Identity > First Name Census > People > Identities > Current Identity > Middle Name Census > People > Identities > Current Identity > SuffixIdentity.lastname Identity.firstname Identity.middlename Identity.suffix |
| Local Student ID Number (LASID) | The number assigned by the local education agency. Numeric, 10 digits | Census > People > Demographics > Student Number Person.studentNumber |
| State Assigned Student ID (SASID) | The valid state assigned Student ID Number. Numeric, 10 digits | Census > People > Demographics > Student State ID Person.stateID |
| Date of Birth | The student's date of birth. Date Field, 8 characters YYYYMMDD | Census > People > Identities > Current Identity > Birth Date Identity.birthdate |
| School Year | The regular August – June school year. Referred to by the ending year. For example, the 2013-2014 school year is referred to as the 2014 school year. Numeric, 4 digits | N/A |
| Grade Level | The state grade level of the grade tied to the student's most recent enrollment within the start and end dates in the selected calendar. Numeric, 2 digits | Student Information > General > Enrollment > Grade System Administration > Calendar > Calendar > Grade Level > State Grade Gradelevel.stateGrade |
| LEA Number | The two-digit state designation of the local education agency. Numeric, 2 digits | School & District Settings > District > District Information > State District Number District.Number |
| School Number | The four-digit code assigned to the school building. Alphanumeric, 4 digits | School & District Settings > Schools > School Information > State School Number EnrollmentMD.homeschool School.number |
| School Name | The school name tied to the selected calendar. Alphanumeric, 50 characters | School & District Settings > Schools > School Information > School Name School.name |
| Days Absent | The aggregate number of days the student was absent during current school year, to the nearest half-day. Numeric, 4 digits | N/A |
| Days Attending | The aggregate number of days the student was in attendance during the current school year, to the nearest half-day. Numeric, 4 digits | N/A |
| Entry Code | Entry code as defined in the Maryland Student Records System Manual that best describes the student's last school affiliation prior to their entry into the current school. If a student has multiple entries, a record is required for each entry. Reports from the 2nd and 3rd left justified positions in the Start Status dictionary Code. Alphanumeric, 3 characters | Student Information > General > Enrollments > Start Status Enrollment.startstatus |
| Entered From | Reports blank. | N/A |
| Entry Date | The student's date of entry. Reports from the enrollment in the selected calendar. If the student has more than one enrollment in the selected calendar, one line per enrollment reports. Date Field, 8 characters YYYYMMDD | Student Information > General > Enrollments > Start Date and End Date Enrollment.startdate |
| Exit Code | The Exit code defined in the Maryland Student Records System Manual that best describes the reason for exiting. If a student has multiple exits, a record reports for each exit code. Reports from the 2nd and 3rd left justified positions in the End Status Code (Attribute dictionary > Enrollments > End Status > Code). 00 reports if the Enrollment End Date is null. Alphanumeric, 3 characters | Student Information > General > Enrollments > End Status Enrollment.enddate |
| Exited To | Reports blank. | N/A |
| Exit Date | The Enrollment End Date. Date Field, 8 characters YYYYMMDD | Student Information > General > Enrollments > End Date Enrollment.enddate |
