Tool Search: PREID Extract
The New Jersey High School Proficiency Assessment (HSPA) reports student achievement for students in grades 09-12 for those students who are actively enrolled as of the entered Effective Date on the report editor.
Pre ID HSPA EditorReport Editor
Field | Description |
|---|---|
Pre ID | Indicates the assessment for which the labels will be generated. |
Effective Date | The date reflects the students' active enrollment date. Students not enrolled (enrollment ended) on the entered date are not included in the labels unless the Include Active Students checkbox is marked. Dates are entered in mmddyy format or use the calendar icon to select a date. |
| Use Enrollment Programs | Program participation records are reported when the checkbox is NOT selected (the default). When the checkbox is marked, program fields on the enrollment record are considered. |
Grade Level | The grade level of enrollment for which the labels generate. |
Ad hoc Filter | If a filter is selected (and not a grade level), labels are generated for students included. |
Format | Determines how the labels will be generated.
|
Include Inactive Students | When selected, inactive students will be included in the extract, regardless of the entered Effective Date. |
| Exclude Cross-Site Data | Cross-site section enrollment data is not included in the report when checked.
|
Calendar Selection | Selection indicates the school calendar that will be used when generating the report. |
Generate the Pre-ID HSPA Extract
- Select the HSPA option from the PreID dropdown list.
- Enter an Effective Date for the report.
- Select the students to include in the report by selecting Grade levels or an Ad hoc Filter that includes the students to be reported on the NJ ASK report.
- Select the Format of the extract - State Format (Fixed Width), CSV or HTML. Use the HTML or CSV format for testing and data review purposes. Use the State Format when submitting the data to the state.
- Mark the Include Inactive Students checkbox to include those students who do not have an active enrollment record.
- Select the Calendar to include in the report. This option defaults to the calendar selected in the Campus toolbar.
Pre-ID HSPA Report - CSV
Pre-ID HSPA Report - HTML
Pre-ID HSPA Report - Fixed Width
HSPA Report Layout
Data Element | Description | Location |
|---|---|---|
State Identification Number | State-assigned student identifier Numeric, 10 digits | Census > People > Demographics > Person Identifiers > State ID Number Person.stateID |
Grade | Student's grade level of enrollment. Alphanumeric, 3 characters | Student Information > General > Enrollments > General Enrollment Information > Grade Enrollment.grade |
Last Name | Student's last name Alphanumeric, 50 characters | Census > People > Demographics > Person Information > Last Name Identity.lastName |
First Name | Student's first name Alphanumeric, 30 characters | Census > People > Demographics > Person Information > First Name Identity.firstName |
Middle Name | Student's first letter of the middle name Alphanumeric, 1 character | Census > People > Demographics > Person Information > Middle Name Identity.middleName |
Date of Birth | Student's date of birth Date field, 8 characters (YYYYMMDD) | Census > People > Demographics > Person Information > Date of Birth Identity.birthDate |
Sex | Indicates the student's gender. Alphanumeric, 1 character (M or F) | Census > People > Demographics > Person Information > Gender Identity.gender |
Ethnic Code W | Indicates the student is considered to be White (Caucasian). At least one ethnic code must be selected, but multiple races may be entered. Alphanumeric, 1 character (W or blank) | Census > People > Demographics > Person Information > Race/Ethnicity > White Identity.raceEthnicity |
Ethnic Code B | Indicates the student is considered to be Black or African American. At least one ethnic code must be selected, but multiple races may be entered. Alphanumeric, 1 character (B or blank) | Census > People > Demographics > Person Information > Race/Ethnicity > Black or African American Identity.raceEthnicity |
Ethnic Code A | Indicates the student is considered to be Asian. At least one ethnic code must be selected, but multiple races may be entered. Alphanumeric, 1 character (A or blank) | Census > People > Demographics > Person Information > Race/Ethnicity > Asian Identity.raceEthnicity |
Ethnic Code P | Indicates the student is considered to be Native Hawaiian or Pacific Islander. At least one ethnic code must be selected, but multiple races may be entered. Alphanumeric, 1 character (P or blank) | Census > People > Demographics > Person Information > Race/Ethnicity > Native Hawaiian or Other Pacific Islander Identity.raceEthnicity |
Ethnic Code H | Indicates that the student is considered to be Hispanic. At least one ethnic code must be selected, but multiple races may be entered. Alphanumeric, 1 character (H or blank) | Census > People > Demographics > Person Information > Race/Ethnicity > Hispanic Identity.raceEthnicity |
Ethnic Code I | Indicates the student is considered to be American Indian or Alaskan Native. At least one ethnic code must be selected, but multiple races may be entered. Alphanumeric, 1 character (I or blank) | Census > People >Demographics > Person Information > Race/Ethnicity > American Indian or Alaska Native Identity.raceEthnicity |
Local Identification Number | District- or school-assigned identification number. Numeric, 10 characters | Census > People > Demographics > Person Identifiers > Local Student Number Person.studentNumber |
Title 1 Math | Indicates the student receives Title 1 services for Math. Alphanumeric, 1 character (M or Blank) | Student Information > General > Enrollments > State Reporting Fields > Title 1 Math EnrollmentNJ.title1Math |
Title 1 LAL | Indicates the student receives Title 1 services for Language Arts. Alphanumeric, 1 character (L or Blank) | Student Information > General > Enrollments > State Reporting Fields > Title 1 Language Arts EnrollmentNJ.title1LanguageArts |
ED | Reports the eligibility of the student who is economically disadvantaged (meal status). If the student is considered Free or Reduced, a Y reports. Alphanumeric, 1 character | FRAM > Eligibility > F(ree) or R(educed) Fram.eligibility |
Homeless | Indicates the student lacks a fixed, regular, and adequate residence pursuant to NJSA 18A:7B-12 and NJAC 6A:17-2.3. Alphanumeric, 1 character | Student Information > General > Enrollment > State Reporting Fields > Homeless Enrollment.homeless |
Migrant | Indicates the student is of migrant status. Alphanumeric, 1 character (Y or blank) | Student Information > General > Enrollment > State Reporting Fields > Migrant Enrollment.migrant |
LEP | Indicates that the student is considered to have limited English proficiency. A value reports if the student entered a language assistance program AFTER July 1, 2009, and is currently enrolled in the program. The following options are available:
Alphanumeric, 2 characters | Student Information > General > Enrollment > State Reporting Fields > LEP Entry Date and LEP Exit Date. EnrollmentNJ.lepExitDate |
Section 504 | Indicates the student receives Section 504 services. Alphanumeric, 1 character (Y) | Student Information > General > Enrollments > State Reporting Fields > Section 504 Enrollment.section504 |
Primary Disability | Reports the student's primary disability. Numeric, 2 characters | Student Information > General > Enrollments > Special Education Fields > Primary Disability Enrollment.primaryDisability |
504 Accommodation A | Indicates the student receives Section 504 Setting Accommodations. Alphanumeric, 1 character (A or blank) | Student Information > General > Enrollments > Assessment Reporting Fields > Accommodations - Setting EnrollmentNJ. accommodationsSetting |
504 Accommodation B | Indicates the student receives Section 504 Scheduling Accommodations. Alphanumeric, 1 character (B or blank) | Student Information > General > Enrollments > Assessment Reporting Fields > Accommodations - Scheduling EnrollmentNJ.accommodationsSetting |
504 Accommodation C | Indicates the student receives Section 504 Test Material Accommodations. Alphanumeric, 1 character (C or blank) | Student Information > General > Enrollments > Assessment Reporting Fields > Accommodations - Test Materials EnrollmentNJ.accommodationsSetting |
504 Accommodation D | Indicates the student receives Section 504 Test Procedures Accommodations. Alphanumeric, 1 character (D or blank) | Student Information > General > Enrollments > Assessment Reporting Fields > Accommodations > Test Procedures EnrollmentNJ.accommodationsSetting |
IEP Exempt from Taking Math | Indicates the student is exempt from taking a Math assessment. The student must be considered Special Education to have an IEP exemption. Alphanumeric, 1 character | Student Information > General > Enrollments > Assessment Reporting > Exempt from Taking Math EnrollmentNJ.exemptTakingMath |
IEP Exempt from Taking LAL | Indicates the student is exempt from taking a Language Arts assessment. The student must be considered Special Education to have an IEP exemption. Alphanumeric, 1 character | Student Information > General > Enrollments > Assessment Reporting > Exempt from Taking LAL EnrollmentNJ.exemptTakingLAL |
IEP Exempt from Passing Math | Indicates the student is not required to pass the Math assessment. The student must be considered Special Education to have an IEP exemption. Alphanumeric, 1 character | Student Information > General > Enrollments > Assessment Reporting > Exempt Passing Math EnrollmentNJ.exemptPassingMath |
IEP Exempt from Passing LAL | Indicates the student is not required to pass the Language Arts assessment. The student must be considered Special Education to have an IEP exemption. Alphanumeric, 1 character | Student Information > General > Enrollments > Assessment Reporting > Exempt Passing LAL EnrollmentNJ.exemptPassingLAL |
TID < 1 | The student's Time in District (TID) is less than one year. Alphanumeric, 1 character (Y or blank) | Student Information > General > Enrollments > State Reporting Fields > District Entry Date Enrollment.districtEntryDate |
TIS < 1 | The student's Time in School (TIS) is less than one year. Alphanumeric, 1 character (Y or blank) | Student Information > General > Enrollments > State Reporting Fields > School Entry Date Enrollment.schoolEntryDate |
Supplemental Education Services (SES) | Indicates the student is receiving supplemental educational services at a designated school. Value reports the State School Number. Numeric, 3 characters | Student Information > General > Enrollments > State Reporting Fields > Supplemental Education Services EnrollmentNJ.supplementalEdServices |
Sending School CDS | Reports the County-Receiving District-Receiving School if the student attends school in a location outside of his district. This field reports a blank value when the student is not sent from another school. Alphanumeric, 11 characters | Student Information > General > Enrollments > State Reporting Fields > Attending County plus Attending District plus Attending School EnrollmentNJ.attendingSchool |
