This article describes the steps to configure Ed-Fi in Indiana for the 2024-2025 school year.
Configuring Ed-Fi for the 2024-2025 School Year
Step 1. Update to the most recent version of Campus
To have the schema and logic in place, you must update to the most recent version of Campus. Failure to do this will result in an inability to properly report data for the 2024-2025 school year.
Step 2. Create a New Ed-Fi Configuration for 2024-2025
The image below shows the proper field entries for the Connection Configuration.
Ed-Fi Connection Detail
Create a new Ed-Fi configuration for the next school year.
- Click the New button. The Connection Detail editor displays.
- Select the Connection Type of State.
- Enter a Connection Name of 24-25 EdFi Configuration or something similar.
- Select the School Year of 2024-25. This requires the 2024-25 School Year to be created.
- Enter the following values:
| Field | Value |
|---|---|
| Ed-Fi Connection Type | State |
| O-Auth URL | https://dataexchange.doe.in.gov/
|
| API URL | https://dataexchange.doe.in.gov/ |
| Post-Amble | /data/v3/2025 |
| ID Post-Amble | /identity/v2/idoe |
| Timeout in Seconds | This field defaults to 60 seconds and determines (in seconds) the time allowed to pass before the connection between Campus and Ed-Fi is considered timed out and Ed-Fi events are not processed. These Ed-Fi events are then re-processed the next time a Quartz job runs. |
| Connection Credentials | |
| Add Multiple Credentials | Turn on this feature if multiple districts use the same instance of Infinite Campus to create multiple connections to the state ODS within the same school year. Users must enter a Credential Name, Client Key, and Client Secret for each credential. For data to be reported correctly, sites with multiple districts must populate the District Number field. Users must also select the School(s) using each credential.  |
| Client Key | The state provides the Client Key. |
| Client Secret | The state provides the Client Secret. |
| Test Connection | Click the Test Connection button to ensure configuration values are correct and a connection to Ed-Fi has been made. This test should be done before selecting the Save option and creating the new connection. Auto mapping will NOT work if the initial connection is not properly configured. |
| If desired, a certificate can be imported for the Ed-Fi configuration. For more information, please see the 'Import Certificates' section of the Ed-Fi Configuration article. | |
6. Click the Save button.
7. Click the Test Connection button to ensure the configuration values are correct and that a connection to Ed-Fi was made. A "Connection is Valid" message displays when the connection is successful.
Step 3. Review the Ed-Fi Setup Checklist to Ensure Items are Complete
Review and/or update data based on the list below to ensure data is set up properly throughout Campus.
Once complete, proceed to Step 4.
Step 4. Perform a Resync for the 2024-2025 Scope Year
Now that the 2024-2025 school year's Ed-Fi configuration is in place and data has been properly reviewed, the Resync tool can resync Ed-Fi data.
Resync
- Verify the 2024-25 is selected in the toolbar.
- Select the 2024-25 Configuration option from the Ed-Fi Configuration dropdown.
- All schools, Person IDs, Course IDs, and Course Section IDs must be resynced for the next year. To do so, mark the All Schools, All People, All Courses, and All Sections checkboxes.
- Mark the Select Dependencies checkbox to ensure related data is sent properly. Review the Recommended Resync Order for guidance on when to sync each resource. The options in the Ed-Fi Resource Preferences tool determine which options are available for selection here.
- Mark the checkbox next to each data set that should be resynced, enter the appropriate dates, and mark the desired resource(s).
- Note: On the first resync for 2024-2025, it is recommended that you turn on one resource at a time. This enhances performance for massive data resyncs and allows you to deal with specific errors one resource at a time. After the first resync, all resources can be left on.
- Select the Start Resync button.
- If the resync is successful, data will flow properly from Campus to Ed-Fi. The Ed-Fi Error Log shows any errors that occur.
Recommended Resync Order Indiana Ed-Fi v3.6
| # | Category | Resources |
|---|---|---|
| 1 | Schedule Information | Calendars |
| Calendar Dates | ||
| 2 | Grade Information | Grading Periods |
| Grades | ||
| 3 | Schedule Information | Class Periods |
| Locations | ||
| Sessions | ||
| 4 | Schedule Information | Sections |
| Course Offerings | ||
| 5 | Student Information | Students |
| Student School Associations | ||
| Student Education Organization Assessment Accommodations | ||
Student Education Organization Associations | ||
| Student Education Organization Responsibility Associations | ||
| 6 | Staff Information | Staffs |
| Staff Education Organization Assignment Associations | ||
| Staff Education Organization Contact Associations | ||
| 7 | Parent Information | Parents |
| Student Parent Associations | ||
| 8 | Program Information | Programs |
| Student Alternative Education Program Associations | ||
| Student Program Associations | ||
| Student Special Education Program Association | ||
| Student Title I Program Association | ||
| 9 | Schedule Information | Staff Section Associations |
| Student Section Associations | ||
| 10 | Attendance Information | Student School Attendance Events Note: For the first-ever Student School Attendance Event resync, it is recommended that you do the resync in smaller chunks using the Date Ranges. |
| 11 | Discipline Information | Discipline Actions |
| Discipline Incidents | ||
| Student Discipline Incident Behavior Associations | ||
| 12 | Grade Information | Course Transcripts |
| Student Academic Records |
Step 6. Update Ed-Fi Attendance Resync Scheduled Task
The Ed-Fi Attendance Resync scheduled task must be updated each year. Please refer to the Indiana Ed-Fi Scheduled Tasks article for more information.
Beginning of the New School Year
Please see the Beginning of School Year Process article for a general (not Ed-Fi specific) checklist of activities that should be performed within Infinite Campus at the beginning of a new school year.
