Record L - Five Low Attendance Days (Kentucky)

Tool Search: SAAR Report

The Record L: Five Low Attendance Days reports low attendance days due to weather and removes them from attendance calculations. The state uses these totals to offset the funding effects of unusually low attendance days that may be outside a district’s control.

The Record L: Ten Low Attendance Days reports using the same calculations but for ten days instead of five.

See the SAAR Extract Editor article for report editor descriptions and additional logic.

Report Logic

Five low-attendance days are determined to offset the funding effects of unusually low attendance days that may be out of a district’s control.

The RL projects future present-day attendance. When the SAAR report is run halfway through the year and the student is enrolled all year, SAAR present days reflect the entire year, and future days are counted as present days.

  • RL calculates the lowest aggregate Present Days value for 5 individual dates district-wide.
  • There is no validation preventing RW dates from also showing on RL. Users must run the RL and then remove any RW dates they have designated as the same as RL dates.
  • The District Daily Attendance record of SAAR also displays Low Attendance days, designating them with a superscript “L.”
  • Days on which the SAAR determines that attendance is so low that statistically it is not likely to be real are also thrown out of the RL calculation. Days excluded in this manner can be viewed on the District Daily Attendance Record. See the District Daily Attendance report for further details.

Calendars and/or schedule structures are excluded when they only include grade levels 95, 96, 97, 98, and 99.

Days from the RL are not included in the R7 adjustment.

Report Layout

Data ElementDescriptionLocation
FillerDoes not report.N/A
District NumberReports the district number.

Numeric, 3 digits, XXX

District Information > District Number

district.number
School YearReports the school number.

Numeric, 3 digits, XXX

School Information > School Number

school.number
YearThe last two digits of the school year.

Numeric, 2 digits, XX
Calendar Information > End Year

calendar.endYear
Calendar IDIdentifies the start date for month 1 of the school's calendar.

Datefield, 8 characters, YYYYMMDD
Calendar Information > End Date

schoolMonth.startDate
Record CodeReports as L.

Numeric, 1 digit
N/A
GradeThe student's grade level.

Alphanumeric, 2 characters, XX

Grade Level Setup > State Grade Level Code

gradeLevel.stateGrade
Aggregate Days Attendance - T1

Aggregate Days Present for the T1 Transportation Code.


Logic reports the sum of the WDHDpresent field for all reported L days.


Numeric, 10 digits, allows for 2 decimals

Calculated, WDHDpresent
Aggregate Days Attendance - T2 

Aggregate Days Present for the T2 Transportation Code.


Logic reports the sum of the WDHDpresent field for all reported L days.


Numeric, 10 digits, allows for 2 decimals
Calculated, WDHDpresent
Aggregate Days Attendance - T3 

Aggregate Days Present for the T3 Transportation Code.


Logic reports the sum of the WDHDpresent field for all reported L days.


Numeric, 10 digits, allows for 2 decimals
Calculated, WDHDpresent
Aggregate Days Attendance - T4

Aggregate Days Present for the T4 Transportation Code.


Logic reports the sum of the WDHDpresent field for all reported L days.


Numeric, 10 digits, allows for 2 decimals
Calculated, WDHDpresent
Aggregate Days Attendance - T5

Aggregate Days Present for the T5 Transportation Code.


Logic reports the sum of the WDHDpresent field for all reported L days.


Numeric, 10 digits, allows for 2 decimals
Calculated, WDHDpresent
Aggregate Days Attendance - NT

Aggregate Days Present for the NT Transportation Code.


Logic reports the sum of the WDHDpresent field for all reported L days.


Numeric, 10 digits, allows for 2 decimals
Calculated, WDHDpresent
Aggregate Days Absence - T1

Aggregate Days Absent for the T1 Transportation Code.


Logic reports the sum of the WDHDabsent field for all reported L days.


Numeric, 10 digits, allows for 2 decimals

Calculated, WDHDabsent
Aggregate Days Absence - T2

Aggregate Days Absent for the T2 Transportation Code.


Logic reports the sum of the WDHDabsent field for all reported L days.


Numeric, 10 digits, allows for 2 decimals

Calculated, WDHDabsent
Aggregate Days Absence - T3

Aggregate Days Absent for the T3 Transportation Code.


Logic reports the sum of the WDHDabsent field for all reported L days.


Numeric, 10 digits, allows for 2 decimals

Calculated, WDHDabsent
Aggregate Days Absence - T4

Aggregate Days Absent for the T4 Transportation Code.


Logic reports the sum of the WDHDabsent field for all reported L days.


Numeric, 10 digits, allows for 2 decimals

Calculated, WDHDabsent
Aggregate Days Absence - T5

Aggregate Days Absent for the T5 Transportation Code.


Logic reports the sum of the WDHDabsent field for all reported L days.


Numeric, 10 digits, allows for 2 decimals

Calculated, WDHDabsent
Aggregate Days Absence - NT

Aggregate Days Absent for the NT Transportation Code.


Logic reports the sum of the WDHDabsent field for all reported L days.


Numeric, 10 digits, allows for 2 decimals
Calculated, WDHDabsent
Total DaysTotal number of identified L days in the calendar.

Numeric, 10 digits
Calculated
Date 1The earliest low-attendance day.

Datefield, 8 characters
Calculated
Date 2The next low-attendance day.

Datefield, 8 characters
Calculated
Date 3The next low-attendance day.

Datefield, 8 characters
Calculated
Date 4The next low-attendance day.

Datefield, 8 characters
Calculated
Date 5The next low-attendance day.

Datefield, 8 characters
Calculated
Number of Days RequestedThe total number of days identified as low-attendance days.

Numeric
Calculated