Tool Search: SAAR Report
The Record L: Five Low Attendance Days reports low attendance days and removes them from attendance calculations. The state uses these totals to offset the funding effects of unusually low attendance days that may be outside a district’s control.
The Record L: Ten Low Attendance Days reports using the same calculations but for ten days instead of five. The Record L: Ten Attendance Days AND the Record L: Five Low Attendance Days reports cannot be generated at the same time.
See the SAAR Extract Editor article for report editor descriptions and additional logic.
Report Logic
Five low-attendance days are determined to offset the funding effects of unusually low attendance days that may be out of a district’s control.
The RL projects future present-day attendance. When the SAAR report is run halfway through the year and the student is enrolled all year, SAAR present days reflect the entire year, and future days are counted as present days.
- RL calculates the lowest aggregate Present Days value for 5 individual dates district-wide.
- There is no validation preventing RW dates from also showing on RL. Users must run the RL and then remove any RW dates they have designated as the same as RL dates.
- The District Daily Attendance record of SAAR also displays Low Attendance days, designating them with a superscript “L.”
- Days on which the SAAR determines that attendance is so low that statistically it is not likely to be real are also thrown out of the RL calculation. Days excluded in this manner can be viewed on the District Daily Attendance Record. See the District Daily Attendance report for further details.
Calendars and/or schedule structures are excluded when they only include grade levels 95, 96, 97, 98, and 99.
Days from the RL are not included in the R7 adjustment.
Report Layout
| Data Element | Description | Location |
|---|---|---|
| Filler | Does not report. | N/A |
| District Number | Reports the district number. Numeric, 3 digits, XXX | District Information > District Number district.number |
| School Year | Reports the school number. Numeric, 3 digits, XXX | School Information > School Number school.number |
| Year | The last two digits of the school year. Numeric, 2 digits, XX | Calendar Information > End Year calendar.endYear |
| Calendar ID | Identifies the start date for month 1 of the school's calendar. Datefield, 8 characters, YYYYMMDD | Calendar Information > End Date schoolMonth.startDate |
| Record Code | Reports as L. Numeric, 1 digit | N/A |
| Grade | The student's grade level. Alphanumeric, 2 characters, XX | Grade Level Setup > State Grade Level Code gradeLevel.stateGrade |
| Aggregate Days Attendance - T1 | Aggregate Days Present for the T1 Transportation Code. Logic reports the sum of the WDHDpresent field for all reported L days. Numeric, 10 digits, allows for 2 decimals | Calculated, WDHDpresent |
| Aggregate Days Attendance - T2 | Aggregate Days Present for the T2 Transportation Code. Logic reports the sum of the WDHDpresent field for all reported L days. Numeric, 10 digits, allows for 2 decimals | Calculated, WDHDpresent |
| Aggregate Days Attendance - T3 | Aggregate Days Present for the T3 Transportation Code. Logic reports the sum of the WDHDpresent field for all reported L days. | Calculated, WDHDpresent |
| Aggregate Days Attendance - T4 | Aggregate Days Present for the T4 Transportation Code. Logic reports the sum of the WDHDpresent field for all reported L days. | Calculated, WDHDpresent |
| Aggregate Days Attendance - T5 | Aggregate Days Present for the T5 Transportation Code. Logic reports the sum of the WDHDpresent field for all reported L days. | Calculated, WDHDpresent |
| Aggregate Days Attendance - NT | Aggregate Days Present for the NT Transportation Code. Logic reports the sum of the WDHDpresent field for all reported L days. Numeric, 10 digits, allows for 2 decimals | Calculated, WDHDpresent |
| Aggregate Days Absence - T1 | Aggregate Days Absent for the T1 Transportation Code. Logic reports the sum of the WDHDabsent field for all reported L days. Numeric, 10 digits, allows for 2 decimals | Calculated, WDHDabsent |
| Aggregate Days Absence - T2 | Aggregate Days Absent for the T2 Transportation Code. Logic reports the sum of the WDHDabsent field for all reported L days. Numeric, 10 digits, allows for 2 decimals | Calculated, WDHDabsent |
| Aggregate Days Absence - T3 | Aggregate Days Absent for the T3 Transportation Code. Logic reports the sum of the WDHDabsent field for all reported L days. Numeric, 10 digits, allows for 2 decimals | Calculated, WDHDabsent |
| Aggregate Days Absence - T4 | Aggregate Days Absent for the T4 Transportation Code. Logic reports the sum of the WDHDabsent field for all reported L days. Numeric, 10 digits, allows for 2 decimals | Calculated, WDHDabsent |
| Aggregate Days Absence - T5 | Aggregate Days Absent for the T5 Transportation Code. Logic reports the sum of the WDHDabsent field for all reported L days. Numeric, 10 digits, allows for 2 decimals | Calculated, WDHDabsent |
| Aggregate Days Absence - NT | Aggregate Days Absent for the NT Transportation Code. Logic reports the sum of the WDHDabsent field for all reported L days. Numeric, 10 digits, allows for 2 decimals | Calculated, WDHDabsent |
| Total Days | Total number of identified L days in the calendar. Numeric, 10 digits | Calculated |
| Date 1 | The earliest low-attendance day. Datefield, 8 characters | Calculated |
| Date 2 | The next low-attendance day. Datefield, 8 characters | Calculated |
| Date 3 | The next low-attendance day. Datefield, 8 characters | Calculated |
| Date 4 | The next low-attendance day. Datefield, 8 characters | Calculated |
| Date 5 | The next low-attendance day. Datefield, 8 characters | Calculated |
| Number of Days Requested | The total number of days identified as low-attendance days. Numeric | Calculated |
