Enrollments (Idaho)

Tool Search: Enrollments

The Enrollment tool displays all occurrences of a student’s enrollment in the district. Given this historical perspective, the list could be extensive. By default, enrollments are first sorted by grade level and then by enrollment start date. To reorder the list of enrollments, click the blue headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date, or End Date.

See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.

General Enrollment Information

Under General Enrollment Information, both the Local Enter Code and the Local Leave Code are unique to the state of Idaho. These fields are further described below. The other fields in General Enrollment Information do not require unique, state-specific data. However, many of these fields are required, and data entry in these fields is necessary. For more information on these fields, see the Enrollments article. 

Image of General Enrollment Information fieldsIdaho General Enrollments Editor

General Enrollment Field Descriptions

The following data fields are reported in Student Demographics (ISEE Extracts) (Idaho).

Data Element

Definition

Location

Start Date

Indicates the student's first day of enrollment in the selected calendar. 


Database Location: Enrollment.startDate


Ad hoc Inquiries: Student > Learner > Active Enrollment > Core Elements > startDate


End DateIndicates the student's last day of enrollment in the selected calendar. 

The Student Demographics (ISEE Extracts) (Idaho) lists this information as the School Exit Date and District Exit Date.

Database location: Enrollment.endDate


Ad hoc Inquiries: Student > Learner > Active Enrollment > Core Elements > endDate


Local Enter Code

The reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. When creating an enrollment for a student, the student must have a Start Date and a Local Enter Code. An enrollment cannot be saved without data in these fields.


See Local Enter Codes below.

Database Location: Enrollment.startStatus


Ad hoc Inquiries: Student > Learner > Active Enrollment  > Core  Elements > startStatus


Local Leave Code

The circumstances under which the student exited the school's membership. 


The Student Demographics (ISEE Extracts) (Idaho) lists this as the School Exit Type and District Exit Type.


See Local Leave Codes below.

Database Location: Enrollment.endStatus


Ad hoc Inquiries: Student > Learner > Active Enrollment  > Core Elements > endStatus



State Reporting Fields

Data entries made in the State Reporting Fields section of the Enrollments tool are unique to the state of Idaho and may directly impact how students are reported to the Idaho Department of Education. The data is reported in Student Demographics (ISEE Extracts) (Idaho).

Updates to State Reporting fields overwrite previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.

Screenshot of State Reporting Fields for Idaho enrollmentIdaho Enrollment State Reporting Fields

State Reporting Fields Descriptions

Data Element

Definition

Location

Alternative Attendance

Indicates the student's attendance calculation reports in hours to the thousandth decimal place, rather than regular attendance in modified whole-day or half-day calculations. 


Database Location: 

Enrollment.alternativeAttendance


Ad hoc Inquiries: Student > Learner > State Localized Elements > alternativeAttendance


Non-Public Student

Indicates whether the student is schooled in a non-public school setting. 

CodeDescription
HHome Schooled
PPrivate Schooled
XNot PH Schooled


This field is used in conjunction with the Private School checkbox. When this field is selected as 'P: Private Schooled' or the Private School field is marked, the Student Demographics Report lists the value for the phSchool field as 'P'.

Database location: Enrollment.nonPublic


Ad hoc Inquiries: Student > Learner > All Enrollments >  State Localized Elements > nonPublic

Economically Disadvantaged (S)

Indicates the student is Economically Disadvantaged by a qualified measure that is not NSLP-related.

Database Location: 

Enrollment.disadvantaged


Ad hoc Inquiries: Student > Learner > Active Enrollment  > State Reporting Elements > disadvantaged


Displaced Homemaker

Indicates the student has a parent or guardian who is unemployed or underemployed, and who is no longer financially supported by their spouse.


Displaced homemakers can also include someone who provided unpaid services to family members in the family home.

Database Location: Enrollment.displaced-Homemaker


Ad hoc Inquiries: Student > Learner > Active Enrollment  > State Reporting Elements > displaced-Homemaker


Single ParentIndicates the student lives in a home with a single parent or guardian. Single-parent families are comprised of a parent/caregiver and one or more dependent children, without the presence and support of a spouse or adult partner who shares the responsibility of parenting.

Database Location: Enrollment.singleParent


Ad hoc Inquiries: Student > Learner > Active Enrollment  > State Reporting Elements > singleParent


Private School

Indicates the student is enrolled in a private school. 


This field is used in conjunction with the Non-Public School Student. When the Non-Public School field is selected as 'P: Private Schooled' or this field is marked, the Student Demographics Report lists the value for the phSchool field as P.

Database Location: Enrollment.privateSchool

Ad hoc Inquiries:  Student > Learner > State Localized Elements > privateSchool

Typically Developing Peer



Indicates an Early Childhood or Pre-Kindergarten student is enrolled as a Typically Developing Peer and acts as a role model for an Early Childhood/Special Education student.Database Location:  Enrollment.tdPeer

Ad hoc Inquiries:

Student > Learner > State Localized Elements > tdPeer

Neglected or DelinquentIndicates whether the student is considered Neglected or Delinquent under the rules of Title 1 D.Database Location:  Enrollment.neglectedDelinquent

Ad hoc Inquiries:

Student > Learner > State Localized Elements > neglectedDelinquent

Max Allowable PeriodsMaximum number of periods a student may be scheduled into without being charged tuition (district/school policy by specific grade level for period overload situation).Database Location: 

Enrollment.maxAllowablePeriods


Ad hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment

> maxAllowablePeriods

Max Allowable CreditsMaximum number of credits a student may be take without being charged tuition (district/school policy by specific grade level for credit overload situation).Database Location: 

Enrollment.maxAllowableCredits



Ad hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment 

 > maxAllowableCredits

Resident CountyCounty where the student lives.Database Location: Enrollment.residentCounty


Ad hoc Inquiries: Student > Learner > Custom Enrollment > residentCounty
At Risk

Indicates if the student is considered to be at risk. At-risk Programs, as defined by the State Department of Idaho (operated through LEAs), target students who are at risk of academic failure, have a drug or alcohol problem, are pregnant or parenting, have been in contact with the juvenile justice system in the past, are at least one year behind the expected age/grade level, have limited English proficiency, are gang members, have dropped out of school in the past, or have a high absenteeism rate at school. 


A selection of 'Yes' indicates that the student is considered at risk; a selection of 'N' indicates that the student is considered Not At Risk. 

Database Location: Enrollment.atRisk


Ad hoc Inquiries: Student > Learner > State Localized Elements > atRisk
Serving School and Serving DistrictState School identifier where the student receives their education. Database Location: 

Enrollment.servingSchool

Enrollment.servingDistrict


Ad hoc Inquiries: Student > Learner > Custom Enrollment >  activeEnrollment.stateAid
Resident DistrictDistrict where the student receives their education. Database Location: 
Enrollment.residentDistrict

Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > residentDistrict
Open EnrolledIndicates whether a student with residence outside of the base school's designated school boundaries is open-enrolled into the base school at any time during the selected enrollment. Y/N format. Null field reports as N, not null field reports as Y.Database Location: Enrollment.stateAid

Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > stateAid
On School GroundsPertains to facilities funding calculated on a per pupil basis using the average daily attendance calculation for each K-12 student at physical facilities that are part of and on the school grounds of the school district in which the student is enrolled, with verification, as needed, by the office of the state board of education.


  • Y: Yes
  • N:  No
  • X: Not Applicable
Database Location: Student > Learner > State Localized Elements > es.onSchoolGrounds

Ad hoc Inquiries:  Student > Learner > State Localized Elements > onSchoolGrounds
AssessmentsIdentifies the student as being in-district for the selected assessment.

  • NA: Not in District or No Assessment
  • RA: Regular Assessment
  • WA: Regular Assessment with Accommodations
  • AA: Alternative Assessment
Database Location: 
EnrollmentID.elaAssessInDistrict
EnrollmentID.mathAssessInDistrict
EnrollmentID.scienceAssessInDistrict

Ad hoc Inquiries:  Student > Learner > State Localized Elements > mathAssessInDistrict / elaAssessInDistrict / scienceAssessInDistrict

Special Ed Fields

The Special Education Enrollment editor lists the student's assigned Exceptionalities, Special Education Status, and Special Education Environment as entered on the student's locked IEP. Those fields can only be modified on the IEP and are read-only on the Enrollment record. 

When a student exits Special Education, the information can be updated from the Enrollment record.

Data from this section reports to Special Education Students (ISEE Extracts) (Idaho).

Image of Special Ed Fields on enrollment editorSpecial Education Enrollment Editor

Special Ed Field Descriptions

Data Element

Definition

Location

Inactive Date

Date the student no longer received Special Education services. 


Database Location: Enrollment.spedExitDate


Ad hoc Inquiries: Student > Learner > Active Enrollment > Special Ed Elements > spedExitDate

Inactive Reason

Reason the student no longer receives Special Education services. 

CodeDescription
01Graduated - Met State Standards
02Completed - Adapted Requirements
04Reached Maximum Age
05Dropped Out
06Transfer to Another Education Environment
07No Longer Eligible for Program
08Deceased
09Revoked Consent
10Extended School Year
12Summer Break

Database Location: Enrollment.nonPublic


Ad hoc Inquiries: Student > Learner > All Enrollments >  State Localized Elements > nonPublic

Local Enter Codes

CodeDescription
1AReturning Student
1BTransfer from Within District
1CInitial Enrollment
2ATransfer from other Public ID District or Charter
2BTransfer in from non-public setting
2CTransfer in from out of state
3AReturning Dropout
4AEntering Foreign Exchange Student
4BEntering Foreign Student
5AReturning Expelled or from other Temporary Ban
5BReturn from Medical Leave
5ERe-enrollment student after temporary parental withdrawal
6BRepeating 12th Grade
6CSpecial Ed Community-based transition services

Local Leave Codes

CodeDescription
1AWithin District to Same School
1BWithin District Transfer to Different Public School
2AWithin ID to Different Public School District
2BWithin ID to Private School or Federal/State Setting
2CTransfer Out of ID to US Public or Non-public
2DTransfer Out of Country
2EWithin Idaho Homeschool
3AConfirmed Drop Out
3BReached Maximum Age
3CExpelled
3DTransfer to Adult Education
3EUnknown
4AGraduation - Met State Standards
4CCompleted - Adapted Requirements
4GEarly Graduate 1 Year
4HEarly Graduate 2 Year
4IEarly Graduate 3 Year
5ATemporarily Unenrolled
5BMedical Leave - Permanent Incapacitation
5CTransferred to a Foreign Exchange Program
5FTransferred Out of Foreign Exchange Program
6ADeceased