Tool Search: MEPID Import
The MEPID Import is used to import files from the state for educators who do not have MEPIDs, stored in the Staff State ID field of Demographics.
MEPID Import Editor
Importing a File
- Click Browse to select a file to be imported.
- Once a file is chosen, click Upload to import the file. A report generates indicating how many staff members have unknown or errors in their records.
Errors and Warnings
If data cannot be uploaded properly, the import file generates an error report describing each record that could not be uploaded.
Errors occur when one of the following is true:
- The file name was not found.
- The import file does not contain the necessary information.
- There is not a matching Staff Number, License Number, First Name, Last Name, and/or MEPID.
Upload Layout
| Expected Element Name | Description | Type, Format, and Length | Campus Database | Campus Interface |
|---|---|---|---|---|
| MEPID | The Massachusetts Education Personnel Identification number. | Alphanumeric, 30 characters | Person.stateID | Census > People > Demographics > Person Identifiers > Staff State ID |
| First Name | The legal first name of the individual. | Alphanumeric, 30 characters | Identity.firstName | Census > People > Demographics > Person Information > First Name |
| Middle Name | The legal middle name of the individual. | Alphanumeric, 30 characters | Identity.middleName | Census > People > Demographics > Person Information > Middle Name |
| Last Name | The legal last name of the individual. | Alphanumeric, 30 characters | Identity.lastName | Census > People > Demographics > Person Information > Last Name |
| Date of Birth | The date on which the individual was born. | Date, 10 characters MM/DD/YYYY | Identity.birthDate | Census > People > Demographics > Person Information > Birth Date |
| Gender | Identification of the individual as male, female, or non-binary.
| Alphanumeric, 1 character M, F, or N | Identity.gender | Census > People > Demographics > Person Information > Gender Program Admin > Flags > Flags Detail > Code Program Admin > Flags > Flags Detail > State Reported |
| License/Certification Number | The number assigned by the Massachusetts Department of Elementary and Secondary Education at the time the individual received their license. | Alphanumeric, 20 characters | Employment. licenseNumber | Census > People > District Employment > Employment Information > License Number |
| Local Employee Number | The number used by the local district to identify an employee. | Alphanumeric, 20 characters | Employment. employmentID | Census > People > Demographics > Person Identifiers > Local Staff Number |
