Tool Search: BIE ISEP Instructional Verification Report
ISEP (Indian School Equalization Program ) Verification and Certification is the Education Resource Center (ERC) process that verifies student eligibility. The ISEP Instructional Verification Report collects the required information for verification of student eligibility (e.g., demographics, instructional program enrollments, and Instructional program enrollments). Report information is used in calculating and distributing ISEP funding.
ISEP Certification is a two-step process involving verification and certification of student information. The ISEP Verification Report is generated and printed, then evaluated by the school and ERC. As errors in the data are found and corrected in the District Edition, the Verification Report is re-run and reviewed again. The process of running the Verification Report, evaluating the student information, and correcting errors is repeated until the data is considered accurate. When the school and ERC confirm that the data is accurate in the Verification Report, the Certification Report (a formal roster) is run and the data is printed and signed by the Education Program Administrator, school principal, and the school board chairperson. Certification is the official endorsement of the roster (student list).
BIE ISEP Instructional Verification Report Editor
Read -Generate the report.
Write- N/A
Add- N/A
Delete - N/A
In order to generate this report, users must have Read tool rights for the report type selected as well as rights to any calendar(s) selected. If generating the report for a historical calendar, the user must have modify tool rights for the calendar in order to generate the report for new data. Please refer to the User Calendar Rights article for more information. For more information about Tool Rights and how they function, see the Tool Rights article.
Report Logic
Report can be generated at the state and district levels. |
Report can be run for any year for which the user has Calendar Rights. |
Enrollment records with any of the following indicators are excluded from the reports and all calculations:
|
Report Editor
| Report Option | Description |
| Type | Run Verification Report on New Data (PDF): Real-time district data reported in PDF format. Run Verification Report on New Data (CSV): Real-time district data reported in CSV format.
*Reprint Verification Report (PDF): Data already existing in the BIEISEPVerInstructional table reported in PDF format. *Reprint Verification Report (CSV):Data already existing in the BIEISEPVerInstructional table reported in CSV format. *Reported data is that which was last requested and stored on the table. |
| Select Calendars | The schools available for selection are determined based on the District / School selected in the Campus toolbar. At least one school calendar must be selected in order to generate the report. |
| Generate Report | To display the results of the report immediately, click the Generate Report button. This is best if the selection criteria is small (one or two calendars, a short date range, a smaller student selection, etc.). |
| Submit to Batch | To display the results of the report at a later time, click the Submit to Batch button. The Batch Queue tool is used by some districts /states to generate large, system-intense reports. This tool helps prevent report time-out errors and/or system performance issues. See the Batch Queue article for more information. |
Report Layout
The following sections describe each section of the ISEP BIE Instructional Verification Report.
Header
The header describes the reporting entity, calendar, ISEP reporting date range, and the number of records for the Program Type, Eligibility status, and grade level listed.
| Field | Description | Location |
|---|---|---|
| Education Resource Center Name and Code | The Code and Name of the Education Resource Center selected on the school’s School History at the time of report generation. | System Administration > Resources > School > School History > Education Resource Center (ERC) school.ercBIE |
| BIE Region Name and Code | A school’s BIE Region affiliation is determined by the Education Resource Center (ERC) value entered on the School History active at the time of report generation.
| System Administration > Resources > School > School History > Education Resource Center (ERC) school.schoolTypeBIE |
| District Name | The name of the reporting district. | System Administration > Resources > District Information > Name district.name |
| School Name and BIE School Number | The school name and BIE School Number of the reporting school. | System Administration > Resources > School > Name and BIE School Number School.name School.groupNumber |
| Calendar | The calendar used for reporting data. | System Administration > Calendar > Calendar > Name calendar.name |
| Program Type | Always reports a value of I: Instructional. | System Administration > Calendar > Calendar > BIE Type |
| ISEP Reporting Date Range | Based on the Calendar(s) selected on the Extract Editor. Reports the earliest and most recent Date marked as Instructional on the Days Editor. Inst. Days returns count of total days marked as instruction in the Calendar selected. Date format: MM/DD/YYYY | System Administration > Calendar > Calendar > Days > Day Detail > Instruction |
| Sub header | ||
| Calendar | The calendar used for reporting data. | System Administration > Calendar > Calendar > Name calendar.name |
| Program Type | Always reports a value of I: Instructional. | System Administration > Calendar > Calendar > BIE Type |
| Status | The type of status being reported.
| Student Information > General > Enrollments > Bureau of Indian Education Reporting > Enrollment Type |
| Grade | The mapped BIE Grade Level code of the students being reported for that page. | Student Information > General > Enrollments > General Enrollment Information > *Grade System Administration > Resources > Grade Level Definitions > BIE Grade Level Definitions > BIE Grade Level Definitions Editor > BIE Grade Level Definitions Detail > *Code |
| Total Eligible Grade XX Students for Program Type | The total number of students for the reporting status and within the grade being reported. Each student is only counted once regardless of the number of enrollments. | Not dynamically stored. |
Body of Report
The body of the report describes detailed information about each eligible student.
| Field | Description | Location |
|---|---|---|
| Student Name | The student's first, middle and last name. Alphanumeric | Census > People > Demographics > Person Information > First Name, Middle Name, Last Name Identity.firstName Identity.middleName Identity.lastName |
| DOB | The student's date of birth. Date/Time Field, 10 digits | Census > People > Demographics > Person Information > Birth Date Identity.birthdate |
| Gender | The student's gender. Alphanumeric, 2 characters | Census > People > Demographics > Person Information > Gender Identity.gender |
| NASISID | The student's NASIS ID. Numeric, 15 digits | Census > Demographics > Person Identifiers > NASIS ID Person.otherID |
| Tribe | The student's tribe. Numeric, 3 digits | Student Information > Program Participation > NASIS Programs > NASIS NASIS.tribalCode |
| Start | The start date of the student's enrollment record. Date Format, MM/DD/YYYY | Student Information > General > Enrollments > Start Date Enrollment.startDate |
| End | The end date of the student's enrollment record. Date Format, MM/DD/YYYY | Student Information > General > Enrollments > End Date Enrollment.endDate |
| DIS | The student's primary disability.
| Student Information > General > Enrollments > Bureau of Indian Education Reporting > Primary Disability EnrollmentBIE.disability1BIE |
| SpedPlace | The student's Special Ed Setting.
| Student Information > General > Enrollments > Bureau of Indian Education Reporting > Special Ed Setting EnrollmentBIE.specialEdSettingBIE |
| G/T | The student's gifted/talented code.
| Student Information > General > Enrollments > Bureau of Indian Education Reporting > Gifted/Talented EnrollmentBIE.giftedTalentedBIE |
| LEP | Indicates if the student is considered and counted as an English Learner (EL). A student will be counted as EL if they meet the following criteria:
| Student Information > Program Participation > English Learner (EL) > EL Lep.programStatus Lep.exitDate Lep.identifiedDate |
| NLL | Indicates if the student is considered and counted as a Native Language Learner for Maintenance or Restoration (NLL). Alpha, 1 character | Student Information > General > Enrollments > Bureau of Indian Education Reporting > NLL for Maint or Resto EnrollmentBIE.mllMaintResto |
| Prog | Program Type for the report. Always reports a value of "I". | |
| MemDays | Total number of days marked as "Instruction" during the student's enrollment record period. See the Attendance Calculations section below for more information. Numeric, 3 digits | Calculated, not dynamically stored |
| ADM | Student membership days divided by total instructional days in calendar. This number is rounded to two decimal places (#.##). See the Attendance Calculations section below for more information. Numeric, 3 digits #.## | Calculated, not dynamically stored |
| F/H/L | Indicates the student's Percent Enrolled. F = 100%
| Student Information > General > Enrollments > Bureau of Indian Education Reporting > Percent Enrolled enrollmentBIE.percentEnrolledBIE |
| % Enroll | The student's Percent Enrolled. Decimal, 6 digits XXX.XXX | Student Information > General > Enrollments > Bureau of Indian Education Reporting > Percent Enrolled enrollmentBIE.percentEnrolledBIE |
| Min % Enroll | Indicates if the student does not meet minimum Percent Enrolled criteria. X = If student Grade Level is 1-6 and Percent Enrolled is not 100% or if student Grade Level is KG or 7-12 and Percent Enrolled is equal to or less than 50%. Alphanumeric, 1 character | Student Information > General > Enrollments > Bureau of Indian Education Reporting > Percent Enrolled enrollmentBIE.percentEnrolledBIE |
| No Tribe | Indicates if the student is not a tribal member. X = If Tribe is null or 999: Non Tribal Member Alphanumeric, 1 character | Student Information > Program Participation > NASIS Programs > NASIS NASIS.tribalCode |
| No DOB | Indicates if the student has no date of birth entered within Campus. Null = Date of birth exists within Campus Alphanumeric, 1 character | Census > People > Demographics > Person Information > Birth Date Identity.birthdate |
| Non-ISEP | Indicates if the student's enrollment record Enrollment Type is not ISEP. X = Enrollment Type is 2: Non-ISEP or 3: Public Enrolled Alphanumeric, 1 character | Student Information > General>Enrollments > Bureau of Indian Education Reporting > Enrollment Type enrollmentBIE.stateAidBIE |
| Entry Age | Indicates if the student does not satisfy report age requirements.
| Census > People > Demographics > Person Information > Birth Date Identity.birthDate |
Exceptions and Totals
The Exceptions section describes all students for whom the report could not determine eligibility. See the Eligibility Calculation section for more information.
The Verification Summary for Qualified Students table provides a breakdown of how many students per grade qualified for each category (ADM, SPED, Lang, GT).
Students with multiple enrollment records in different grade levels are only counted once in all total fields. Students with multiple enrollment records in different grade levels are only counted for the grade level they were most recently enrolled in for the reporting year.
Exceptions and Totals Section of BIE ISEP Instructional Verification Report
Column | Description |
|---|---|
Total Exceptions | Total number of students who have eligibility exceptions. |
Name | The name of each student with an eligibility exception. |
Grade | The grade of each student with an eligibility exception. |
Exception Type | The type of exception tied to the student. |
Verification Summary for Qualified Students | The Verification Summary for Qualified Students section lists totals for each of the following categories:
If a student is both LEP and NLL eligible, they are counted in each category in the Summary table but only once in the School Total for Language. |
School Total | The School Totals section lists a school-wide count of the following categories:
If a student is both LEP and NLL eligible, they are counted in each category in the Summary table but only once in the School Total for Language. |
Eligibility Calculation
ISEP funding is distributed to schools and dormitories based on membership eligibility. If a student’s membership / enrollment meets all of the required eligibility criteria, that student’s record receives a status of Eligible. In cases where a record fails to meet one or more of the eligibility criteria, that record is listed as Non-Eligible. Each enrollment is analyzed individually to determine eligibility status; therefore, the same student may have enrollment records that appear under both sections.
Attendance Calculations
Only calendars meeting the following criteria report data:
- Flagged as Instructional.
- Does NOT have the Exclude checkbox marked.
