Career Readiness (Program Participation)

Last Updated 04/24

Tool Search: Career Readiness

The Career Readiness tools provided in Campus are used to view, enter, track and report data related to students participating in Career Readiness Programs. These programs might include options such as job shadowing or internships.

This tool is not available in every state. Fields and field titles may also vary by state. Please see your state's State Tools articles for more information on procedures in your state.

Follow local state practices for students participating in career readiness programs prior to using the Career Readiness tool to manage student participation data.

Screen shot showing where Career Readiness records can be viewed, added, modified, or printed.Career Readiness - View Existing or Add New Record

Screen shot of the Program Information portion of a Career Readiness record detailing dates, type of program, credentials earned and time spent.Career Readiness - view or update Program Information

Scren shot with details of course information and employer information for a student's Career Readiness record.Career Readiness - view or update Course and Employer Information

Print Career Readiness Records

Career Readiness Data

Only fields titled with an asterisk are required to be populated to save the record. Follow local requirements regarding if, when and how any remaining fields are to be populated.

  1. Select a Calendar Year from the droplist to limit the records that display to that year. Select an existing record to view or edit it, or click New to enter a new Career Readiness record.
  2. The date the student entered the Career Readiness program is the Start Date. The End Date is entered when the student leaves or completes the program. 
  3. Select the type of program in which the student is participating from the Program Status droplist.
  4. Select the Status that represents the student's progress toward completion of the program. 
  5. Select a Career Readiness Type.
  6. Select a Career Cluster.
  7. Select one or more Certificate(s)/Credential(s)/Associate Degree(s). Other Certificate(s)/Credential(s)/Associate Degree(s) is a text field that is required in Nevada only when "Other" is selected. Kentucky districts will not see this field.
  8. Enter program Hours and Minutes (whole numbers only) if applicable. The Minutes field does not display for Kentucky districts, as Kentucky does not use this field.
  9. Mark Auto-fill Course Fields Based on Course Number Selection to autofill the Course Name and State Code when the associated Course Number is entered. 
  10. Select or enter the Course Number, Course Name, State Course Code and Credits Earned as appropriate. Use Remove to remove a course record. Use Add to add more course records. Whether Auto-fill is marked or not, free form entry of course information is permitted.
  11. Populate the Employer Information fields if appropriate. Use the Comments section to enter additional information.
  12. Save when done, or Cancel to close the editor without saving. When saved, each record displays the name and number of the district that created it, along with the date the record was created. This date does not change when the record is modified. 
  13. Print to generate a PDF of the selected student's Career Readiness records. For District Edition states, this returns a PDF of records created within the district. For State Edition connected districts, this returns a PDF of records that have been synced to State Edition.

Tool Rights

Grant users tool rights as appropriate for their level of access.

Screen capture of tool rights required for Career Readiness.Tool Rights - Career Readiness

Document Upload

Schools for which the Campus Digital Repository has been enabled may choose to give staff the rights to upload documents for students' Career Readiness records. See the article on Digital Repository Preferences to learn how to do this.

Screen shot of how to select the Documents button to open the Document List side panel and begin Upload.Documents - Document ListScreenshot of showing file selected for upload with description and consent verbage.Document Upload

Screen shot showing Document List side panel, uploaded document, and Upload/Cancel buttons.Document List

  1. Click the Documents button to open a side panel where documents can be viewed and uploaded.
  2. Click Upload
  3. Use Select files to browse to where the document to be uploaded is located. You may select a file to open, or drag and drop the file to upload. You must select the consent box to proceed.
  4. Save.
  5. The uploaded document is visible in the Documents side panel under Document List. Select a file to view it. Use the red X next to a file to delete it. Use Upload to upload additional documents. Cancel to exit the side panel.

Career Readiness and Student Records Transfer

When a Student Records Transfer is requested for a student, the releasing district may choose to include Career Readiness records. The records are transferred as a PDF report.  For District Edition states, this returns a PDF of records created within the district. For State Edition connected districts, this returns a PDF of records that have been synced to State Edition. For more information on the Records Transfer process, see the Records Transfer article and related videos.

System Settings > Data Interchange Administration > Student Records Transfer

Career Readiness Data Elements (Ad Hoc)

This table serves as a reference for the Ad Hoc fields found under Student > Learner > Career Readiness > Career Readiness. Unless otherwise noted, elements defined in this table are entered in fields found in the Student Information > Program Participation > Career Readiness tool.

Data ElementField NameDefinition
cr.CareerReadinessID
Unique ID for each row of the table. Does not display in Campus.
student.personIDCensus > People > Demographics
The personID is the unique numerical identifier assigned to a person when they are created in Census.
cr.districtID
Campus-assigned ID that exists in the District database table.
cr.careerReadinessGUID
This ID is unique to each entry and does not display in Campus.
cr.modifiedByID
The personID associated with the last modification to the record.
cr.modifiedDate
The date of the last modification to the record.
cr.startDateStart DateIndicates the day on which the student entered the program being recorded.
cr.endDateEnd DateIndicates the day on which the student's participation in the program ended.
cr.year
Used to filter to a calendar year selected in the droplist.
cr.typeTypeRequired field that defines the kind of Career Readiness learning or work experience the student is undertaking. The field reports the work-based learning opportunity type code as defined on the CEDS Website.
cr.hoursHoursUsed to select student participation hours for the selected program.
cr.minutesMinutesUsed to indicate student participation minutes for the selected program. Not visible in Kentucky.
cr.careerClusterCareer ClusterThe Career Cluster applicable to the selected student's program is selected from a droplist. Only the numerical code associated with the Career Cluster reports. This code is defined on the NAICS Website.
cr.courseNumberCourse NumberNumber assigned to the course. Can be selected or entered manually. Automatically populates corresponding Course Name and State Course Codes when the Auto-fill box is marked. List of course numbers is provided by the state.
cr.courseNameCourse NameName associated with the entered course number. Automatically populates when the Course Number is entered if the Auto-fill box is marked. Can be selected or entered manually. List of course names is provided by the state.
cr.stateCodeState Course Code(s)Course code associated with the entered course number. Automatically populates when the Course Number is entered if the Auto-fill box is marked. Can be selected or entered manually. List of State Course Codes is provided by the state.
cr.sectionNumber
This field appears in Ad Hoc but does not currently correspond to a field in the Career Readiness tool.
cr.creditsEarnedCredits EarnedRepresents the credits a student eaned for successfully completing a course.
cr.employerEmployerText field into which a maximum of 150 characters may be entered.
cr.supervisorSupervisorText field into which a maximum of 150 characters may be entered.
cr.phonePhone #Provides a place for entry of a phone number including area code and extension.
cr.emailEmailText field into which a maximum of 100 characters can be entered.
cr.positionPositionText field into which a maximum of 150 characters may be entered.
cr.commentsCommentsText field into which a maximum of 500 characters can be entered.
cr.passStatusStatusIndicates student progress toward completion of the program.
cr.credentialOrDegreeCertificate(s)/Credential(s)/Associate Degree(s)Indicates the credential earned upon successful completion of the program.
cr.otherCredentialOrDegreeOther Certificate(s)/Credentia(s)/Associate Degree(s)Text entry field used to record the credential earned when "Other" is selected in the Certificate(s)/Credential(s)/Associate Degree(s) field.