NV Master Register (Nevada)

Tool Search: Master Register

The NV Master Register is detailed list of all students enrolled in a school within the specified date range.

Image of the Master Register Report Editor.Master Register Report Editor

Report Logic

  • The Master Register Report is generated and printed three times a year: 1st day of school, Count Day and the last day of school.
  • A total of enrollments and withdrawals for each grade level is reported. The Total Enrollments and Withdrawals are the net number of enrollments and withdrawals in the date range entered on the Extract editor by grade. A total for the entire school at the end of each file is also included and is inclusive of all grade levels reported.
  • A student must be recorded on the school's Master Register within 2 days of the student's date of enrollment.
  • A pupil remains enrolled in a public school until they are transferred from the school or their name is withdrawn from its Master Register. A pupil remains enrolled in a school if they are:
    • Truant from school and documentation of the truancy is maintained by the school district OR
    • Absent from school with an expected date of return, provided the student has attended school at least one school day in a school statistical month.
  • The date of enrollment on the Master Register is the first day a pupil is enrolled and in attendance at the school on a school day in session and the student attends the minimum number of minutes for his/her grade level.
  • The student's enrollment Start Date must be on or before the End Date of the date range specified on the extract editor.
    • If the student exits the school after the date range Start Date but before the date range End Date, the student's End Status is reported.
  • A student must not be entered as an enrolled student in the Master Report for more than one school on the same day.
    • The Primary enrollment record is used to determine which enrollment record to include for students with multiple enrollment records. Partial and Concurrent enrollment records are excluded.
    • If a student has more than one Primary enrollment record, the FTE is used to determine which enrollment record to report.
    • If both enrollment records are Primary enrollment records and have the same FTE, the most recently created enrollment record is used.
  • A record reports for students with any Service Type = P, S, or N.

Generating the Report

  1. Select the Start Statuses to which you want to limit the report.
  2. Enter the Start Date in mmddyyyy format or by clicking the calendar icon and selecting a date. Students enrolled on or after this date are included within the report.
  3. Enter the End Date in mmddyyyy format or by clicking the calendar icon and selecting a date. Students enrolled on or before this date are included within the report.
  4. Select the Report Type. Both report types include the same information; however, the Track Report also includes the Track Code in the report header.
  5. Select an Ad Hoc filter to narrow the report results.
  6. Select which Calendar(s) to include within the report.
  7. Select the Format. To review data prior to submission to the state, use the PDF format. For submission to the state, select the State Format (CSV).
  8. Select one of the following options:
    • Generate Extract. The report will appear in a separate window in the designated format.
    • Submit to Batch. This process allows larger reports to generate in the background, without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.

NV Master Register Layout

Header Layout

Element

Description

Location

Time Stamp

Time the file was generated.


HH:MM

N/A

Date Stamp

Date the file was generated.


MM/DD/YYYY

N/A

School Name

Name of the school for which the file is generated.



Alphanumeric

School & District Settings > Schools > School Information > Name

School.name

Page Number

The page number out of total number of pages.


Numeric

N/A

Start Date

The Start Date entered on the report editor.


Date, 10 characters
MM/DD/CCYYY

NV State Reporting > NV Master Register > Start Date

End Date

The End Date entered on the report editor.


Date, 10 characters
MM/DD/CCYYY

NV State Reporting > NV Master Register > End Date

School Code

Unique identifier assigned to the reporting school.



Alphanumeric, 7 characters

School & District Settings > Schools > School Information > State School Number


School.number

Track Code

The track number of the reporting calendar.



Numeric

Scheduling & Courses > Calendar Setup > Calendar Information > Track


Calendar.track

Extract Layout

Element

Description

Location

Student State ID

State-assigned student identification number.



Alphanumeric, 10 characters

Census > People > Demographics > Person Identifiers > Student State ID


Person.stateID

Last Name

Student's legal last name.



Alphanumeric, 60 characters

Census > People > Demographics > Person Identifiers > Last Name


Identity.lastName

First Name

Student's legal first name.



Alphanumeric, 60 characters

Census > People > Demographics > Person Identifiers > First Name


Identity.firstName

Middle Name

Student's middle name.



Alphanumeric, 60 characters

Census > People > Demographics > Person Identifiers > Middle Name


Identity.middleName

Birth Date

Student's date of birth.



Date, 10 characters

Census > People > Demographics > Person Identifiers > Birth Date


Identity.birthdate

Gender

Student's gender.



Alphanumeric, 1 character

Census > People > Demographics > Person Identifiers > Gender


Identity.gender

Ethnic Code

Student's Race Ethnicity.
     
Reported values are based on the State Primary Race value, calculated as follows:

  • If the American Indian or Alaska Native checkbox is checked, a value of I: Native American is reported.
  • If the Asian checkbox is checked, a value of A: Asian is reported.
  • If the Black or African American checkbox is checked, a value of B: Black is reported.
  • If Is the individual Hispanic/Latino? field equal Y: Yes, a value of H: Hispanic is reported.
  • If the White checkbox is checked, a value of W: White is reported.
  • If the Native Hawaiian or Other Pacific Islander checkbox is checked, a value of P: Native Hawaiian or Other Pacific Islander is reported.
  • If multiple race checkboxes are checked, a value of M: Multiracial is reported.

Alphanumeric, 1 character

Census > People > Demographics > Race Ethnicity


RaceEthnicity.code

Start Date

The student's enrollment record Start Date.


Date, 10 characters
MM/DD/CCYY

Student Information > General > Enrollments > Start Date



Enrollment.startDate

Start Status

The student's more current enrollment record Start Status.


Alphanumeric, 4 characters

Student Information > General > Enrollments > Start Status



Enrollment.startStatus

End Date

The student's enrollment record End Date.


Date, 10 characters
MM/DD/CCYY

Student Information > General > Enrollments > End Date



Enrollment.endDate

End Status

The student's more current enrollment record End Status.


Alphanumeric, 4 characters

Student Information > General > Enrollments > EndStatus



Enrollment.endStatus

Grade

The student's most current grade level.
         
Valid reporting values include:

  • PK: PK
  • 00: Kindergarten
  • 01: First Grade
  • 02: Second Grade
  • 03: Third Grade
  • 04: Fourth Grade
  • 05: Fifth Grade
  • 06: Sixth Grade
  • 07: Seventh Grade
  • 08: Eighth Grade
  • 09: Ninth Grade
  • 10: Tenth Grade
  • 11: Eleventh Grade
  • 12: Twelfth Grade
  • UN: Ungraded

Alphanumeric, 2 characters

Student Information > General > Enrollments > Grade


Enrollment.grade