Enrollments (Indiana)
Last Modified on 12/16/2024 9:47 am CST
Tool Search: Enrollments
The Enrollment tool displays all occurrences of a student’s enrollment in the district. Because this is an historical view, this list could be long.
Enrollments are first sorted by grade level, then by the enrollment start date. To reorder the list of enrollments, click the blue headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date or End Date.
See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.
Under General Enrollment Information, both the Local Start Status and Local End Status fields are unique to the state of Indiana. State reporting also relies heavily on the Service Type when populating reports. These fields are further described below. All other fields in General Enrollment Information do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Enrollments article.
Indiana General Enrollment Information Editor
Start Date
Indicates the student's first day of enrollment in the selected calendar.
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Database Location:
Enrollment.startDate
Ad Hoc Inquiries:
Student > Demographics > student.startDate
Student > Learner > Active Enrollment > Core elements > activeEnrollment.startDate
Student > Learner > Enrollment History > enrollmentHistory.startDate
Ed-Fi Resources:
Student School Associations (Indiana v3.6)
Start Status
Start Status indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. When creating an enrollment for a student, students must have a Start Date and a Start Status. An enrollment cannot be saved without an entry in these fields.
Two options are available:
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Database Location:
Enrollment.startStatus
Ad Hoc Inquiries:
Student > Demographics > student.startStatus
Student > Learner > Active Enrollment > Core elements > activeEnrollment.startStatus
Student > Learner > Enrollment History > enrollmentHistory.startStatus
Ed-Fi Resources:
Student School Associations (Indiana v3.6)
End Date
Indicates the student's last day of enrollment in the selected calendar.
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Database location:
Enrollment.endDate
Ad Hoc Inquiries:
Student > Demographics > student.endDate
Student > Learner > Active Enrollment > Core elements > activeEnrollment.endDate
Student > Learner > Enrollment History > enrollmentHistory.endDate
Ed-Fi Resources:
Student School Associations (Indiana v3.6)
End Status
The End Status indicates the reason a student's enrollment ends in the school. Enrollments with an end date must also have an End Status. However, this condition does not apply if the No Show checkbox is marked. If the No Show checkbox is marked, an End Status can be entered without an End Date.
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| Code | End Status |
|---|
| 01 | Record of School Failure |
| 02 | Disinterest in Curriculum |
| 03 | Interpersonal Problems |
| 05 | Need to Earn Money |
| 10 | Poor Health |
| 12 | Armed Services Enlistment |
| 13 | Court Ordered to Dropout |
| 14 | Unknown or No Shows (Age 18+) |
| 15 | Truancy (Underage No Shows) |
| 16 | Expulsion, Did Not Return |
| 17 | Missing but Located |
| 18 | Failure of Graduation Qualifying Exam (GQE) |
| 19 | Transferred |
| 20 | Removed by parents to provide Home-School instruction |
| 21 | Deceased |
| 22 | Incarcerated or placed in protective custody |
| 25 | Transferred Out of State |
| 26 | Missing, students who cannot be located |
| 27 | Foreign exchange student who returns to country of origin |
| 28 | Religious Beliefs |
| 29 | Special education student becomes ineligible due to age |
| 30 | Earned High School Equivalency (replaced GED) |
| 31 | Transferred to a non-state-accredited non-public school |
| 33 | Serving Expulsion |
| 34 | Early or Midyear Graduate |
| 35 | Participation in the HSE Pilot Program |
| 49 | IEP Ownership Only |
| 50 | End of School Year |
| 51 | Non-Compulsory Attendance Age |
No Show
A no show student is defined as a student who is enrolled in the school but never attends class and does not officially withdraw from the school. These enrollment records are ended after a certain number of school days, depending on district and/or state policy. See the No Show section on the Enrollments article for more information.
Records are not sent when the No Show checkbox is marked.
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Database Location:
Enrollment.noShow
Not Available
Ed-Fi Resources:
Service Type
The Service Type is used to indicate the type of enrollment and the intended service the student receives. Service Types include: (P) Primary, (S) Partial, and (N) Special Ed Services.
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Database Location:
Enrollment.serviceType
Ad Hoc Inquiries:
Student > Demographics > student.serviceType
Student > Learner > Active Enrollment > Core elements > activeEnrollment.serviceType
Student > Learner > Enrollment History > enrollmentHistory.serviceType
Ed-Fi Resources:
Student School Associations (Indiana v3.6)
State Reporting Fields
section of the Enrollments tool are unique to the state of Indiana and may directly affect the way students are reported to the state department of education.
Updates to State Reporting fields will overwrite previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.
Indiana State Reporting Enrollment Fields Editor
State Exclude
Excludes a student from reporting on all Indiana state reporting extracts.
Enrollment records marked as State Exclude are not included in state reports or sent to Ed-Fi.
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Database Location:
Enrollment.stateExclude
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Reporting elements > activeEnrollment.stateExclude
Student > Learner > All Enrollments > State Reporting elements > histEnrollment.stateExclude
Ed-Fi Resources:
Parents (Indiana v3.6)
Students (Indiana v3.6)
Membership Exclude
Indicates whether or not the student is excluded from the Membership Report.
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Database Location:
Enrollment.membershipExclude
Ad Hoc inquiries:
Student > Learner > Active Enrollment > State Localized Elements > es.membershipExclude
Student > Learner > All Enrollment > State Localized Elements > eshist.membershipExclude
IPS Student
Indicates student is enrolled at an Indianapolis Public School. This field is strictly for students who are in the Indianapolis Public School District but for segregation purposes are attending a township school. This only affects schools in Marion County.
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Database Location:
EnrollmentIN.IPS
Student > Learner > Active Enrollment > State Localized Elements > es.ips
Student > Learner > All Enrollment > State Localized Elements > eshist.ips
Foreign Exchange
Indicates the student is a foreign exchange student.
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Database Location:
EnrollmentIN.foreignExchange
Student > Learner > Active Enrollment > State Localized Elements > es.foreignExchange
Student > Learner > All Enrollment > State Localized Elements > eshist.foreignExchange
Ed-Fi Resources:
Student Program Associations (Indiana v3.6)
ADM Type
Indicates type of student Enrollment.
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Corporation of Legal Settlement
State assigned corporation number for corporation of legal settlement.
County of Legal Residence
Indicates the two digit county number for the student's county of legal residence.
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Database Location:
EnrollmentIN.countyOfLegalResidence
Student > Learner > Active Enrollment > State Localized Elements > es.countyOfLegalResidence
Student > Learner > All Enrollment > State Localized Elements > eshist.countyOfLegalResidence
Serving School
The school that the student attends.
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Database Location:
EnrollmentIN.servingSchool
Student > Learner > State Localized Elements > es.servingSchool
Student > Learner > All Enrollment > State Localized Elements > eshist.servingSchool
Accountable School
State-assigned school number of the school ultimately accountable for the education of this student.
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Database Location:
Enrollment.residentSchool
Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.residentSchool
Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.residentSchool
Expulsion Date
Indicates the month, day, and year when the student was expelled from the school.
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Database Location:
Enrollment.expulsionDate
Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.expulsionDate
Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.expulsionDate
Ed-Fi Resources:
Student School Attendance Events (Indiana v3.6)
Resident District
The district code used to identify the students district of residence.
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Database Location:
Enrollment. residentDistrict
Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.residentDistrict
Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.residentDistrict
Ed-Fi Resources:
Serving District
The district responsible for student education.
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Database Location:
Enrollment.servingDistrict
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > Core Elements > activeEnrollment.servingDistrict
Student > Learner > All Enrollments > Core Elements > histEnrollment.serviceDistrict
Ed-Fi Resources:
Dual Credit
Indicates if student is enrolled in a state educational institution and the corporation taking college level courses.
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Database Location:
EnrollmentIN.dualCredit
Student > Learner > State Localized Elements > es.dualCredit
Student > Learner > All Enrollments > State Localized Elements > eshist.dualCredit
Daily Dual Enroll Instr Min
For students who have more than one enrollment, indicates how many minutes a week the student spends in each Enrollment.
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Database Location:
EnrollmentIN.dualEnrollInstrMin
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.dualEnrollmentInstrMin
Student > Learner > All Enrollments > Custom Enrollment > customAllEnrollment.dualEnrollmentInstrMin
Virtual Student
Indicates the student is a virtual student. When 50 or more is entered, the Virtual Student field on the ME report reports Y. N reports if the value in the Virtual Student field is 49 or less.
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Database Location:
Enrollment.virtualStudent
Student > Learner > State Localized Elements > es.virtualStudent
Student > Learner > All Enrollments > State Localized Elements > eshist.virtualStudent
Ed-Fi Resources:
Student Program Associations (Indiana v3.6)
Distance Learning
Indicates the student is participating in Distance Learning as a result of COVID-19.
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Database Location:
Enrollment.distanceLearning
Student > Learner > State Localized Elements > es.distanceLearning
Student > Learner > All Enrollments > State Localized Elements > eshist.distanceLearning
Ed-Fi Resources:
Student Program Associations (Indiana v3.6)
Full Day Kindergarten Funding
Available options indicate how full day kindergarten is funded for the selected student.
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| Definition | Database Location | Ad Hoc Inquiries |
| Full Day KG Grant |
| Indicates if any portion of funding for the additional half day for this student comes from grant funds. | EnrollmentIN.fullDayKGGrant | Student > Learner > State Localized Elements > es.fullDayKGGrant
Student > Learner > All Enrollments > State Localized Elements > eshist.fullDayKGGrant |
| General Fund |
| Indicates if any portion of funding for the additional half day for this student comes from general funds. | EnrollmentIN.generalFund | Student > Learner > State Localized Elements > es.generalFund
Student > Learner > All Enrollments > State Localized Elements > eshist.generalFund |
| Fees (Parent Paid Fees) |
| Indicates if any portion of funding for the additional half day for this student comes from parent funds. | EnrollmentIN.fees | Student > Learner > State Localized Elements > es.fees
Student > Learner > All Enrollments > State Localized Elements > eshist.fees
|
| Other Funds |
| Indicates if any portion of funding for the additional half day for this student comes from other funds. | EnrollmentIN.otherFunds | Student > Learner > State Localized Elements > es.otherFunds
Student > Learner > All Enrollments > State Localized Elements > eshist.otherFunds |
Testing Fields
Use the Testing Fields to indicate if the student is required to take the assessment. A checkmark indicates the student is required to take the assessment.
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| Test | Database Location | Ad Hoc Inquiries |
| ISTAR | EnrollmentIN.istar | Student > Learner > State Localized Elements > es.istar
Student > Learner > All Enrollments > State Localized Elements > eshist.istar |
| WIDA | EnrollmentIN.wida | Student > Learner > State Localized Elements > es.wida
Student > Learner > All Enrollments > State Localized Elements > wida |
| WIDA Tier | enrollmentIN.widaTier | Student > Learner > State Localized Elements > es.widaTier
Student > Learner > All Enrollments > State Localized Elements > eshist.widaTier |
| ECA Algebra | EnrollmentIN.ecaAlgebra | Student > Learner > State Localized Elements > es.ecaAlgebra
Student > Learner > All Enrollments > State Localized Elements > eshist.ecaAlgebra |
| ECA English | EnrollmentIN.ecaEnglish | Student > Learner > State Localized Elements > es.ecaEnglish
Student > Learner > All Enrollments > State Localized Elements > eshist.ecaEnglish |
| ECA Algebra Retest/1st Time Move-In | EnrollmentIN.ecaAlgebraRetest | Student > Learner > State Localized Elements > es.ecaAlgebraRetest
Student > Learner > All Enrollments > State Localized Elements > eshist.ecaAlgebraRetest |
| ECA English Retest/1st Time Move-In | EnrollmentIN.ecaEnglishRetest | Student > Learner > State Localized Elements > es.ecaEnglishRetest
Student > Learner > All Enrollments > State Localized Elements > eshist.ecaEnglishRetest |
| ISTEP Exclude | EnrollmentIN.ISTEPExclude | Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.istepExclude
Student > Learner > All Enrollments > Custom Enrollment > customAllEnrollment.istepExclude |
| 4th Grade ISTEP without IREAD-3 | EnrollmentIN.istepWoIread3G4 | Student > Learner > State Localized Elements > es.istepWoIread3G4
Student > Learner > All Enrollments > State Localized Elements > eshist.istepWoIread3G4 |
| ISTEP AP Biology | Enrollment.istepBiologyAP | Student > Learner > State Localized Elements > es.istepBiologyAP
Student > Learner > All Enrollments > State Localized Elements > eshist.istepBiologyAP |
| ISTEP IB Biology | Enrollment.istepBiologyIB | Student > Learner > State Localized Elements > es.istepBiologyIB
Student > Learner > All Enrollments > State Localized Elements > eshist.istepBiologyIB |
| ISTEP+ Math Retest | EnrollmentIN.istepMathRetest | Student > Learner > State Localized Elements > es.istepMathRetest
Student > Learner > All Enrollments > State Localized Elements > eshist.istepMathRetest |
| ISTEP+ ELA Retest | EnrollmentIN.istepELARetest | Student > Learner > State Localized Elements > es.istepELARetest
Student > Learner > All Enrollments > State Localized Elements > eshist.istepELARetest |
| IREAD-3 | EnrollmentIN.iread3 | Student > Learner > State Localized Elements > es.iread3
Student > Learner > All Enrollments > State Localized Elements > eshist.iread3 |
| IREAD-3 Retest | EnrollmentIN.iread3Retest | Student > Learner > State Localized Elements > es.iread3Retest
Student > Learner > All Enrollments > State Localized Elements > eshist.iread3Retest |
| EL Exemption | EnrollmentIN.elExemption | Student > Learner > State Localized Elements > es.elExemption
Student > Learner > All Enrollments > State Localized Elements > eshist.elExemption |
| IEP Exemption | enrollmentIN.iepExemption | Student > Learner > State Localized Elements > es.iepExemption
Student > Learner > All Enrollments > State Localized Elements > eshist.iepExemption |
| Retained Exemption | enrollmentIN.retainedExemption | Student > Learner > State Localized Elements > es.retainedExemption
Student > Learner > All Enrollments > State Localized Elements > eshist.retainedExemption |
| Accuplacer Math | EnrollmentIN.accuplacerMath | Student > Learner > State Localized Elements > es.accuplacerMath
Student > Learner > All Enrollments > State Localized Elements > eshist.accuplacerMath |
| Accuplacer English | EnrollmentIN.accuplacerEnglish | Student > Learner > State Localized Elements > es.accuplacerEnglish
Student > Learner > All Enrollments > State Localized Elements > eshist.accuplacerEnglish |
| ILEARN Biology | Enrollment.ilearnBiology | Student > Learner > State Localized Elements > es.ilearnBiology
Student > Learner > All Enrollments > State Localized Elements > eshist.ilearnBiology |
| ILEARN US Gov | Enrollment.ilearnUSGov | Student > Learner > State Localized Elements > es.ilearnUSGov
Student > Learner > All Enrollments > State Localized Elements > eshist.ilearnUSGov |
| CSEP | Enrollment.csep | Student > Learner > State Localized Elements > es.csep
Student > Learner > All Enrollments > State Localized Elements > eshist.csep |
Additional Student Information
High Ability
Indicates student level of high ability.
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Database Location:
EnrollmentIN.highAbility
Ad Hoc Inquiries:
Student > Learner > State Localized Elements > es.highAbility
Student > Learner > All Enrollments > State Localized Elements > eshist.highAbility
Ed-Fi Resources:
Student Program Associations (Indiana v3.6)
Other Title 1
Migrant
Indicates student is a migrant.
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Database Location:
Enrollment.migrant
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.migrant
Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.migrant
Ed-Fi Resources:
Student Program Associations (Indiana v3.6)
School Choice
Indicates if the student is attending this school because their school of residence did not make AYP the previous year.
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Database Location:
Enrollment.nclbChoice
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > Core Elements > activeEnrollment.schoolChoiceProgram
Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.schoolChoiceProgram
Special Education Fields
The Special Ed Fields editor contains all Special Education items that need to be indicated on a student's enrollment record for state and local reporting purposes.
Selections CANNOT be modified from the Enrollment editor, with the exception of the SPED Exit Date field. Instead, use the IN Special Education Data Plan to manage these fields. The enrollment editor populates once the Data Plan is locked.
Special Education Enrollment Editor
Primary Disability
Exceptionality area that describes the student's primary special education eligibility classification.
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Database Location:
PlanState.primaryDisability
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.disability1
Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.disability1
Ed-Fi Resources:
Student Special Education Program Associations (Indiana v3.6)
Secondary Disability
Additional exceptionality area that describes the student's primary special education eligibility classification.
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Database Location:
PlanState.secondaryDisability
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.disability2
Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.disability2t
Ed-Fi Resources:
Student Special Education Program Associations (Indiana v3.6)
Service Site Providers
Institution or Health Facility where the student receives Special Education services
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Database Location:
PlanState.serviceSiteProvider
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.disability2
Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.disability2
Facility Code
Location of where student is receiving special education services outside of the public school district.
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Database Location:
PlanState.facility
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.facilityCode
Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.facilityCode
Student Placement
The type of Special Education Program in which the student is participating.
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Database Location:
PlanState.placementType
Ad Hoc Inquiries:
N/A
Special Education Status
Indicates if student is participating in a special education program.
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Database Location:
Plan.status
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > Special Education Elements > activeEnrollment.specialEdStatus
Student > Learner > All Enrollments > Special Education Elements > histEnrollment.specialEdStatus
SPED Exit Date
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Database Location:
PlanState.facility
Ad Hoc Inquiries:
Student > Learner > Active Enrollment > Special Education Elements > activeEnrollment.spedExitDate
Student > Learner > All Enrollments > Special Education Elements > histEnrollment.spedExitDate
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Indiana General Enrollment Information Editor
Indiana State Reporting Enrollment Fields Editor
Special Education Enrollment Editor
