Enrollments (Indiana)

Tool Search: Enrollments

The Enrollment tool displays all occurrences of a student’s enrollment in the district. Because this is an historical view, this list could be long.

Enrollments are first sorted by grade level, then by the enrollment start date. To reorder the list of enrollments, click the blue headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date or End Date.

See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.

General Enrollment Information

Under General Enrollment Information, both the Local Start Status and Local End Status fields are unique to the state of Indiana. State reporting also relies heavily on the Service Type when populating reports. These fields are further described below. All other fields in General Enrollment Information do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Enrollments article.

Image of the Indiana General Enrollment Information editor.Indiana General Enrollment Information Editor

Start Date

Indicates the student's first day of enrollment in the selected calendar. 

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Database Location:

Enrollment.startDate

Ad Hoc Inquiries:

Student > Demographics > student.startDate

Student > Learner > Active Enrollment > Core elements > activeEnrollment.startDate

Student > Learner > Enrollment History > enrollmentHistory.startDate

Ed-Fi Resources:

Student School Associations (Indiana v3.6)

Start Status

Start Status indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. When creating an enrollment for a student, students must have a Start Date and a Start Status. An enrollment cannot be saved without an entry in these fields.

Two options are available:

  • 01: Enrolled
  • 02: Retained
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Database Location:

Enrollment.startStatus

Ad Hoc Inquiries:

Student > Demographics > student.startStatus

Student > Learner > Active Enrollment > Core elements > activeEnrollment.startStatus

Student > Learner > Enrollment History > enrollmentHistory.startStatus

Ed-Fi Resources:

Student School Associations (Indiana v3.6)

End Date

Indicates the student's last day of enrollment in the selected calendar. 

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Database location:

Enrollment.endDate

Ad Hoc Inquiries:

Student > Demographics > student.endDate

Student > Learner > Active Enrollment > Core elements > activeEnrollment.endDate

Student > Learner > Enrollment History > enrollmentHistory.endDate

Ed-Fi Resources:

Student School Associations (Indiana v3.6)

End Status

The End Status indicates the reason a student's enrollment ends in the school. Enrollments with an end date must also have an End Status. However, this condition does not apply if the No Show checkbox is marked. If the No Show checkbox is marked, an End Status  can be entered without an End Date. 

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CodeEnd Status
01Record of School Failure
02Disinterest in Curriculum
03Interpersonal Problems
05Need to Earn Money
10Poor Health
12Armed Services Enlistment
13Court Ordered to Dropout
14Unknown or No Shows (Age 18+)
15Truancy (Underage No Shows)
16Expulsion, Did Not Return
17Missing but Located
18Failure of Graduation Qualifying Exam (GQE)
19Transferred
20Removed by parents to provide Home-School instruction
21Deceased
22Incarcerated or placed in protective custody
25Transferred Out of State
26Missing, students who cannot be located
27Foreign exchange student who returns to country of origin
28Religious Beliefs
29Special education student becomes ineligible due to age
30Earned High School Equivalency (replaced GED)
31Transferred to a non-state-accredited non-public school
33Serving Expulsion 
34Early or Midyear Graduate
35Participation in the HSE Pilot Program
49IEP Ownership Only
50End of School Year
51Non-Compulsory Attendance Age

Database Location:

Enrollment.endStatus

Ad Hoc Inquiries:

Student > Demographics > student.endStatus

Student > Learner > Active Enrollment > Core elements > activeEnrollment.endStatus

Student > Learner > Enrollment History > enrollmentHistory.endStatus

Ed-Fi Resources:

Student School Associations (Indiana v3.6)

No Show

A no show student is defined as a student who is enrolled in the school but never attends class and does not officially withdraw from the school. These enrollment records are ended after a certain number of school days, depending on district and/or state policy. See the No Show section on the Enrollments article for more information. 

Records are not sent when the No Show checkbox is marked.

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Service Type

The Service Type is used to indicate the type of enrollment and the intended service the student receives. Service Types include: (P) Primary, (S) Partial, and (N) Special Ed Services.

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Database Location:

Enrollment.serviceType

Ad Hoc Inquiries:

Student > Demographics > student.serviceType

Student > Learner > Active Enrollment > Core elements > activeEnrollment.serviceType

Student > Learner > Enrollment History > enrollmentHistory.serviceType

Ed-Fi Resources:

Student School Associations (Indiana v3.6)

State Reporting Fields

Data entries made in the State Reporting Fields section of the Enrollments tool are unique to the state of Indiana and may directly affect the way students are reported to the state department of education.

Updates to State Reporting fields will overwrite previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.

Image of the Indiana State Reporting Enrollment Fields editor.Indiana State Reporting Enrollment Fields Editor

State Exclude

Excludes a student from reporting on all Indiana state reporting extracts.

Enrollment records marked as State Exclude are not included in state reports or sent to Ed-Fi.
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Database Location:

Enrollment.stateExclude 

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting elements > activeEnrollment.stateExclude

Student > Learner > All Enrollments > State Reporting elements > histEnrollment.stateExclude

Ed-Fi Resources:

Parents (Indiana v3.6)

Students (Indiana v3.6)

Membership Exclude

Indicates whether or not the student is excluded from the Membership Report.

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Database Location:

Enrollment.membershipExclude

Ad Hoc inquiries:

Student > Learner > Active Enrollment > State Localized Elements > es.membershipExclude

Student > Learner > All Enrollment > State Localized Elements > eshist.membershipExclude

IPS Student

Indicates student is enrolled at an Indianapolis Public School. This field is strictly for students who are in the Indianapolis Public School District but for segregation purposes are attending a township school. This only affects schools in Marion County.

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Database Location:

EnrollmentIN.IPS

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Localized Elements > es.ips

Student > Learner > All Enrollment > State Localized Elements > eshist.ips

Foreign Exchange

Indicates the student is a foreign exchange student.

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Database Location:

EnrollmentIN.foreignExchange

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Localized Elements > es.foreignExchange

Student > Learner > All Enrollment > State Localized Elements > eshist.foreignExchange

Ed-Fi Resources:

Student Program Associations (Indiana v3.6)

ADM Type

Indicates type of student Enrollment.

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Database Location:

EnrollmentIN.admType

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Localized Elements > es.admType

Student > Learner > All Enrollment > State Localized Elements > eshist.admType

Ed-Fi Resources:

Student Education Organization Association (Indiana v3.6)

Corporation of Legal Settlement

State assigned corporation number for corporation of legal settlement.

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Database Location:

EnrollmentIN.corporation

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Localized Elements > es.corporation

Student > Learner > All Enrollment > State Localized Elements > eshist.corporation

Ed-Fi Resources:

Student Education Organization Association (Indiana v3.6)

County of Legal Residence

Indicates the two digit county number for the student's county of legal residence.

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Database Location:

EnrollmentIN.countyOfLegalResidence

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Localized Elements > es.countyOfLegalResidence

Student > Learner > All Enrollment > State Localized Elements > eshist.countyOfLegalResidence

Serving School

The school that the student attends.

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Database Location:

EnrollmentIN.servingSchool

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > es.servingSchool

Student > Learner > All Enrollment > State Localized Elements > eshist.servingSchool

Accountable School

State-assigned school number of the school ultimately accountable for the education of this student.

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Database Location:

Enrollment.residentSchool

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.residentSchool

Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.residentSchool

Expulsion Date

Indicates the month, day, and year when the student was expelled from the school.

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Database Location:

Enrollment.expulsionDate

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.expulsionDate

Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.expulsionDate

Ed-Fi Resources:

Student School Attendance Events (Indiana v3.6)

Resident District

The district code used to identify the students district of residence.

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Database Location:

Enrollment. residentDistrict

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.residentDistrict

Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.residentDistrict

Ed-Fi Resources:

Serving District

The district responsible for student education.

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Database Location:

Enrollment.servingDistrict

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Core Elements > activeEnrollment.servingDistrict

Student > Learner > All Enrollments > Core Elements > histEnrollment.serviceDistrict

Ed-Fi Resources:

Dual Credit

Indicates if student is enrolled in a state educational institution and the corporation taking college level courses.

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Database Location:

EnrollmentIN.dualCredit

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > es.dualCredit

Student > Learner > All Enrollments > State Localized Elements > eshist.dualCredit

Daily Dual Enroll Instr Min

For students who have more than one enrollment, indicates how many minutes a week the student spends in each Enrollment.

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Database Location:

EnrollmentIN.dualEnrollInstrMin

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.dualEnrollmentInstrMin

Student > Learner > All Enrollments > Custom Enrollment > customAllEnrollment.dualEnrollmentInstrMin

Virtual Student

Indicates the student is a virtual student. When 50 or more is entered, the Virtual Student field on the ME report reports Y. N reports if the value in the Virtual Student field is 49 or less.

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Database Location:

Enrollment.virtualStudent

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > es.virtualStudent

Student > Learner > All Enrollments > State Localized Elements > eshist.virtualStudent

Ed-Fi Resources:

Student Program Associations (Indiana v3.6)

Distance Learning

Indicates the student is participating in Distance Learning as a result of COVID-19.

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Database Location:

Enrollment.distanceLearning

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > es.distanceLearning

Student > Learner > All Enrollments > State Localized Elements > eshist.distanceLearning

Ed-Fi Resources:

Student Program Associations (Indiana v3.6)

Full Day Kindergarten Funding

Available options indicate how full day kindergarten is funded for the selected student.

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DefinitionDatabase LocationAd Hoc Inquiries
Full Day KG Grant
Indicates if any portion of funding for the additional half day for this student comes from grant funds.EnrollmentIN.fullDayKGGrant

Student > Learner > State Localized Elements > es.fullDayKGGrant


Student > Learner > All Enrollments > State Localized Elements > eshist.fullDayKGGrant

General Fund
Indicates if any portion of funding for the additional half day for this student comes from general funds.EnrollmentIN.generalFund

Student > Learner > State Localized Elements > es.generalFund


Student > Learner > All Enrollments > State Localized Elements > eshist.generalFund

Fees (Parent Paid Fees)
Indicates if any portion of funding for the additional half day for this student comes from parent funds.EnrollmentIN.fees

Student > Learner > State Localized Elements > es.fees


Student > Learner > All Enrollments > State Localized Elements > eshist.fees


Other Funds
Indicates if any portion of funding for the additional half day for this student comes from other funds.EnrollmentIN.otherFunds

Student > Learner > State Localized Elements > es.otherFunds


Student > Learner > All Enrollments > State Localized Elements > eshist.otherFunds

Testing Fields

Use the Testing Fields to indicate if the student is required to take the assessment. A checkmark indicates the student is required to take the assessment.

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TestDatabase LocationAd Hoc Inquiries
ISTAREnrollmentIN.istar

Student > Learner > State Localized Elements > es.istar


Student > Learner > All Enrollments > State Localized Elements > eshist.istar

WIDAEnrollmentIN.wida

Student > Learner > State Localized Elements > es.wida


Student > Learner > All Enrollments > State Localized Elements > wida

WIDA TierenrollmentIN.widaTier

Student > Learner > State Localized Elements > es.widaTier


Student > Learner > All Enrollments > State Localized Elements > eshist.widaTier

ECA AlgebraEnrollmentIN.ecaAlgebra

Student > Learner > State Localized Elements > es.ecaAlgebra


Student > Learner > All Enrollments > State Localized Elements > eshist.ecaAlgebra

ECA EnglishEnrollmentIN.ecaEnglish

Student > Learner > State Localized Elements > es.ecaEnglish


Student > Learner > All Enrollments > State Localized Elements > eshist.ecaEnglish

ECA Algebra Retest/1st Time Move-InEnrollmentIN.ecaAlgebraRetest

Student > Learner > State Localized Elements > es.ecaAlgebraRetest


Student > Learner > All Enrollments > State Localized Elements > eshist.ecaAlgebraRetest

ECA English Retest/1st Time Move-InEnrollmentIN.ecaEnglishRetest

Student > Learner > State Localized Elements > es.ecaEnglishRetest


Student > Learner > All Enrollments > State Localized Elements > eshist.ecaEnglishRetest

ISTEP ExcludeEnrollmentIN.ISTEPExclude

Student > Learner > Active Enrollment > Custom Enrollment > customEnrollment.istepExclude


Student > Learner > All Enrollments > Custom Enrollment >  customAllEnrollment.istepExclude

4th Grade ISTEP without IREAD-3EnrollmentIN.istepWoIread3G4

Student > Learner > State Localized Elements > es.istepWoIread3G4


Student > Learner > All Enrollments > State Localized Elements > eshist.istepWoIread3G4

ISTEP AP BiologyEnrollment.istepBiologyAP

Student > Learner > State Localized Elements > es.istepBiologyAP


Student > Learner > All Enrollments > State Localized Elements > eshist.istepBiologyAP

ISTEP IB BiologyEnrollment.istepBiologyIB

Student > Learner > State Localized Elements > es.istepBiologyIB


Student > Learner > All Enrollments > State Localized Elements > eshist.istepBiologyIB

ISTEP+ Math RetestEnrollmentIN.istepMathRetest

Student > Learner > State Localized Elements > es.istepMathRetest


Student > Learner > All Enrollments > State Localized Elements > eshist.istepMathRetest

ISTEP+ ELA RetestEnrollmentIN.istepELARetest

Student > Learner > State Localized Elements > es.istepELARetest


Student > Learner > All Enrollments > State Localized Elements > eshist.istepELARetest

IREAD-3EnrollmentIN.iread3

Student > Learner > State Localized Elements > es.iread3


Student > Learner > All Enrollments > State Localized Elements > eshist.iread3

IREAD-3 RetestEnrollmentIN.iread3Retest

Student > Learner > State Localized Elements > es.iread3Retest


Student > Learner > All Enrollments > State Localized Elements > eshist.iread3Retest

EL ExemptionEnrollmentIN.elExemption

Student > Learner > State Localized Elements > es.elExemption


Student > Learner > All Enrollments > State Localized Elements > eshist.elExemption

IEP ExemptionenrollmentIN.iepExemption

Student > Learner > State Localized Elements > es.iepExemption


Student > Learner > All Enrollments > State Localized Elements > eshist.iepExemption

Retained ExemptionenrollmentIN.retainedExemption

Student > Learner > State Localized Elements > es.retainedExemption


Student > Learner > All Enrollments > State Localized Elements > eshist.retainedExemption

Accuplacer MathEnrollmentIN.accuplacerMath

Student > Learner > State Localized Elements > es.accuplacerMath


Student > Learner > All Enrollments > State Localized Elements > eshist.accuplacerMath

Accuplacer EnglishEnrollmentIN.accuplacerEnglish

Student > Learner > State Localized Elements > es.accuplacerEnglish


Student > Learner > All Enrollments > State Localized Elements > eshist.accuplacerEnglish

ILEARN BiologyEnrollment.ilearnBiology

Student > Learner > State Localized Elements > es.ilearnBiology


Student > Learner > All Enrollments > State Localized Elements > eshist.ilearnBiology

ILEARN US GovEnrollment.ilearnUSGov

Student > Learner > State Localized Elements > es.ilearnUSGov


Student > Learner > All Enrollments > State Localized Elements > eshist.ilearnUSGov

CSEPEnrollment.csep

Student > Learner > State Localized Elements > es.csep


Student > Learner > All Enrollments > State Localized Elements > eshist.csep


Additional Student Information

High Ability

Indicates student level of high ability.

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Database Location:

EnrollmentIN.highAbility

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > es.highAbility

Student > Learner > All Enrollments > State Localized Elements > eshist.highAbility

Ed-Fi Resources:

Student Program Associations (Indiana v3.6)

Other Title 1

Migrant

Indicates student is a migrant.

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Database Location:

Enrollment.migrant

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.migrant

Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.migrant

Ed-Fi Resources:

Student Program Associations (Indiana v3.6)

School Choice

Indicates if the student is attending this school because their school of residence did not make AYP the previous year.

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Database Location:

Enrollment.nclbChoice

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Core Elements > activeEnrollment.schoolChoiceProgram

Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.schoolChoiceProgram

Special Education Fields

The Special Ed Fields editor contains all Special Education items that need to be indicated on a student's enrollment record for state and local reporting purposes. 

Selections CANNOT be modified from the Enrollment editor, with the exception of the SPED Exit Date field. Instead, use the IN Special Education Data Plan to manage these fields. The enrollment editor populates once the Data Plan is locked. 

Special Education Enrollment Editor

Primary Disability

Exceptionality area that describes the student's primary special education eligibility classification.

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Database Location:

PlanState.primaryDisability

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.disability1

Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.disability1

Ed-Fi Resources:

Student Special Education Program Associations (Indiana v3.6)    

Secondary Disability

Additional exceptionality area that describes the student's primary special education eligibility classification.

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Database Location:

PlanState.secondaryDisability

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.disability2

Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.disability2t

Ed-Fi Resources:

Student Special Education Program Associations (Indiana v3.6)    

Service Site Providers

Institution or Health Facility where the student receives Special Education services

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Database Location:

PlanState.serviceSiteProvider

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Special Ed Elements > activeEnrollment.disability2

Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.disability2

Facility Code

Location of where student is receiving special education services outside of the public school district.

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Database Location:

PlanState.facility

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.facilityCode

Student > Learner > All Enrollments > State Reporting Elements > histEnrollment.facilityCode

Student Placement

The type of Special Education Program in which the student is participating.

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Database Location:

PlanState.placementType

Ad Hoc Inquiries:

N/A

Special Education Status

Indicates if student is participating in a special education program.

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Database Location:

Plan.status

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Special Education Elements > activeEnrollment.specialEdStatus

Student > Learner > All Enrollments > Special Education Elements > histEnrollment.specialEdStatus

SPED Exit Date

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Database Location:

PlanState.facility

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Special Education Elements > activeEnrollment.spedExitDate

Student > Learner > All Enrollments > Special Education Elements > histEnrollment.spedExitDate