Path: Student Information > OK Eligibility Reports >Eligibility Entries, Updated Eligibility Tracker
The Eligibility Audit Report and the Eligibility Update reports provide visibility into students' eligibility status for a selected week. The Eligibility Audit Report generates a snapshot of entries from the database table that stores students recorded as failing. When the Eligibility Update Tool is run, any students who were included in the Eligibility table for the selected criteria are included in the Eligibility Update Report, allowing a comparison of the changes made.
Before you start
- Eligibility must be set up for the school year.
- The Weekly Eligibility Tool needs to have been "run" for the week.
- Verify tool rights are assigned to the OK Activity Eligibility Report and the At Risk Report.
Report Editor
The same options are available for both the Eligibility Audit Report and the Updated Eligibility Tracker Report.
| Data Element | Description |
|---|---|
| Grade | Select which grade levels to include in the report. Students with active enrollments in that grade level during the selected week are included in the report. |
| Ad hoc Filter | When chosen, only students included in the selected Ad hoc filter are reported in the extract if they meet the extract's requirements. |
| Week | Determines which eligibility week is used in the report. |
| Activity Courses |
Choose to include All activity courses in the report, or select a specific course or multiple courses using CTRL-click or SHIFT-click.
Activity courses are organized by their type - Academic, Athletic, Voluntary, etc. - and scheduled into the ACT period. |
| Calendar Selection | Select at least one calendar to include in the report. Calendars can be selected by active year, by school, or by year. The calendar selected in the context switcher is automatically selected. |
Report Layout
The same options are available for both the Eligibility Audit Report and the Updated Eligibility Tracker Report.
| Field | Description | Location |
|---|---|---|
| Calendar Name | Reports the name of the selected calendar from the report editor. | Scheduling & Courses > Calendar Setup > Calendar Information |
| School Number | Indicates the school number for the selected calendar. | School & District Settings > School Information > State School Number |
| School Name | Lists the name of the school. | School & District Settings > School Information > Name |
| Person ID | Reports the student's internal identifier. | Census > People > Demographics > Person Information > PeriodID |
| Student Number | Reports the student's locally assigned student number. | Census > People > Demographics > Local Student Number |
| Last Name | Reports the student's last name. | Census > People > Demographics > Last Name |
| First Name | Reports the student's first name. | Census > People > Demographics > First Name |
| Middle Name | Reports the student's middle name. | Census > People > Demographics > Middle Name |
| Grade | Lists the student's grade level | Student Information > General > Enrollments |
| Birthdate | Reports the student's birth date. | Census > People > Demographics > Person Information > Birth Date |
| Label | Lists the school year in YY-YY format. | Scheduling & Courses > Calendar Setup > School Year Setup |
| Week | Lists the calendar week for which the student had a failing grade. | NEED INFO |
| Activity Course | Reports the name of the activity course being reviewed.
All active activity courses on the student's schedule are listed. Activity courses are scheduled during the Activity period and marked as Non-Instructional in the Period Setup tool. |
Student Information > General > Schedule
Scheduling & courses > Calendar Setup > Period Setup |
| Activity Teacher | Lists the instructor of the activity course. | Student Information > General > Schedule |
| Academic Course | Lists the academic course the student is failing that has made them ineligible for the activity. | Student Information > General > Schedule |
| Academic Teacher | Lists the instructor of the academic course. | Student Information > General > Schedule |
| Course Number | Lists the Course Number of the academic course. | Scheduling & Courses > Courses > Course Information > General Course Information > Number |
| Section | Lists the Section Number of the Course. | Scheduling & Courses > Courses > Section Information > General Section Information > Number |
| Score | Lists the score the student received for the selected week. | |
| Percent | Lists the percentage the student received for the selected week. | |
| Comments | Lists any comments associated with the score. |
Generate the Eligibility Audit Report
Path: Student Information > OK Eligibility Reports > Eligibility Entries > Eligibility Audit Report
The Eligibility Audit Report returns a CSV file of students with failing grades
- Select the appropriate grade levels to include in the report.
- Select an Ad hoc Filter to report only students included in the filter.
- Select the Week from which to report grades.
- Select the desired Activity Courses to include. Choose All or scroll through the list and select specific courses. To select more than one course from the list, use CTRL-click.
- Select the Calendars from which to report the data. At least one calendar must be selected in order to generate the report.
- Click the Generate Report button. The report displays in CSV format, listing the students who received failing grades for the selected tasks.
The Eligibility Audit Report lists the students, courses, and failing grades.
Generate the Eligibility Update Report
Path: Student Information > OK Eligibility Reports > Updated Eligibility Tracker > Eligibility Update Report
The Eligibility Update Report compares student grade changes since the last Eligibility Update run.
- Select the appropriate grade levels to include in the report.
- Select an Ad hoc Filter to report only students included in the filter.
- Select the Week from which to report grades.
- Select the desired Activity Courses to include. Choose All or scroll through the list and select specific courses. To select more than one course from the list, use CTRL-click.
- Select the Calendars from which to report the data. At least one calendar must be selected in order to generate the report.
- Click the Generate Report button. The report displays in CSV format, listing the students who received failing grades for the selected tasks. This can be used to compare grade changes from the Weekly Update.
The Eligibility Update Report lists the changes to student grades
What's next
Additional reports can be generated to review student eligibility, including:
- Weekly Tool/Update Tracker
- Eligibility Entries
- Updated Eligibility Tracker
- Eligibility Multi-Report Tool
