Parent Information

This documentation applies to both versions of Online Registration.

Tool Search: Parent Information

The Parent Information tool allows staff to find a parent/guardian and review all of the applications the guardian has ever completed. It also lists any students associated with that guardian or who live in the same household as that guardian. It also indicates whether a student would not be listed in that parent's application.

Online Registration Workflow

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This article is for Campus Online Registration (OLR) and Campus Online Registration-Prime (OLR Prime).

    
StepCampus Location
OLR
OLR Prime
Calendar and Enrollment Management
1Create calendars for the next school yearSystem Administration > Calendar > Calendar Wizard
XX
2Roll enrollments forward for the next school year.System Administration > Student > Enrollment Roll ForwardXX
3Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox.System Administration > Calendar > Calendar > Grade LevelsXX
Online Registration Setup
4

Add Languages.

System Administration > Data Utilities > Multi-Language Editor > Language GroupsXX
5Enter language translations that display on Online Registration panels.System Administration > Data Utilities > Multi-Language Editor > OLR Literals BankXX
6Enter language translations that display on Online Registration panels in the dropdown lists.System Administration > Data Utilities > Multi-Language Editor > OLR Lists BankXX
7Create letters to send to parents announcing acceptance or denial based on their applications. Ad hoc Reporting > Letter Designer XX
8Create approval/denial statuses.Census > Online Registration > OLR StatusXX
9Census > Online Registration > OLR Set Up > OLR Set UpXX
10Enable the Online Registration Portal outline link for the active date range on the OLR Setup.System Administration > Custom > Custom TabXX
11Select OLR System Settings.Census > Online Registration > OLR Set Up > OLR System SettingsXX
12Enter registration dates for each school.Census > Online Registration > OLR Set Up > Registration Window by School
X
13Set Document Upload Options.Census > Online Registration > OLR Set Up > Document Upload
X
14Modify fields that appear on pleats using the OLR Builder.
(OLR version has limited functionality.)
Census > Online Registration > OLR Set Up > OLR BuilderX

X
15Create Notifications.Census > Online Registration > OLR Setup > OLR Notification Editor
X
16Reference the OLR Information Center to view links to OLR tools.Census > Online Registration > OLR Setup > OLR Information CenterXX
17Create application queues.Census > Online Registration > OLR Queue Setup
X
18Modify application queues.Census > Online Registration > OLR Queue Applications
X

19

Review the Configuration List Editor to verify the appropriate options are in the dropdown lists.Census > Online Registration > OLR Setup > OLR Configuration List EditorXX

Student Application Entry

These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information. 

20Enter Household Information.Portal > Online Registration > HouseholdXX
21Enter Parent/Guardian Information.Portal > Online Registration > Parent/GuardianXX
22Enter Emergency Contact Information.Portal > Online Registration > Emergency ContactXX
23Enter Other Household Children.Portal > Online Registration > Other Household (non-enrolled children)XX
24Enter Student Information.Portal > Online Registration > StudentXX
25Review and complete student registration.Portal > Online Registration > CompletedXX
Process and Analyze Applications
26View applications that have been submitted by year or school and by status.Census > Online Registration > OLR DashboardXX
27

Search for applications by status and begin review and approval of them.

Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent InformationXX
28Run the Audit Reports and Summary Reports.

Census > Online Registration > Audit Reports

Census > Reports > Online Registration Summary

XX
29

Merge list options from the List Bank Replacer from the OLR database into Campus.

Census > Online Registration > OLR List Bank ReplacerXX
30

Merge list options from the List Value Updater from the OLR database into Campus.


Census > Online Registration > OLR List Value Updater
X
31When necessary, mass re-post registration data.Census > Online Registration > Mass Re-Post Applications Data
X
32Review the Data Change Tracker tools to track OLR information being added to Campus.System Administration > Data Change TrackerXX

Search for Applications

After selecting the Parent Information tool from the Outline, the All People Search function displays to the left. Enter the last name or part of a name of a parent in the quick search field or use the Advanced Search link. Using advanced search options allows searching only for parent names; the quick search options return both parents and students. Matching results display.

Select the desired parent name returned. Basic identifying information about the parent displays at the top of the Parent Information editor:

  • Parent name
  • PersonID
  • User Account
  • Household Name
  • Household ID
  • Household Override

Screenshot of parent informationParent Information Select the desired Configuration from the dropdown list. This dropdown defaults to the current configuration year, but if applications have been entered for previous years or future years, those can also be selected. Any applications started by a parent/guardian in the household are listed, in order of the application number, whether it was approved and posted, if it was new, and who started the application.

If the parent creates a new application, the results of the students in that household being included in the new application are listed under the Student Name/Grade headers. In this example, notice that Student 2 will not be included in the new application because he is not a member of the household; Student 3 will not be included in the new application because there are no guardian rights for the selected parent for this student.

Create Links

Links to new applications can be created for the selected parent and sent in a message to their Process Alerts tool in Campus Parent. Applications are for the Configuration selected at the top of the page. 

This option is designed for and should be used when the OLR Window is closed, but a district needs a family to fill out the application. Selecting this link generates an application without the district having to update the OLR Window for everyone.

  • Create New Student Link creates a new household application for the selected parent.
  • Create Annual Update Link creates an annual update application for the parent selected.