Evaluation (Delaware)

Tool Search: Special Ed Documents

Evaluations document the student's educational needs and determine eligibility for special education. This document describes each editor, each field on the editor, any special considerations, and instructions for using the editor and fields.

An evaluation must be created whether or not the student is determined to have a disability. The school district gives a copy of the evaluation summary report, including the eligibility documentation, to the student’s guardians. For information on general functionality, navigation, and additional plan and evaluation features, see the core Plan and Evaluation Information article.

The current print format is DE Evaluation 2024. Delaware is a State Edition and districts cannot change the evaluation format.

Editor Home

Evaluation Header

The Evaluation Header editor documents relevant dates concerning the student's current or future evaluations.

Evaluation Header Editor

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Field	Description	Validation
Eligibility Date *Required	The day the student was determined for eligibility.	*This is required to complete the editor.
Meeting Date *Required	The day of the meeting.	*This is required to complete the editor. This date pulls in from the Section E: Signatures and Certifications editor. Only Initial Eligibility Determination or Reevaluation for Eligibility Determination Meeting Invite documents pull in.
In-State Transfer Meeting Date	The date to review the evaluation of a student who transferred to a district from another district within Delaware.	N/A
In-State Transfer Reviewed and Adopted	Indicates that the evaluation of an in-state transfer student has been reviewed and accepted.	N/A
Evaluation Required	The type of evaluation. Options are Reevaluation or Initial.	N/A

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Related Services Evaluation Information

The Related Service Evaluation Information editor documents when a related service evaluation was conducted for the student, which can be separate from the regular evaluation process.

Related Services Evaluation Information Editor

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Purpose

The only field on the Purpose editor is the "Describe purpose(s) for referral including presenting concerns" text field.

Purpose Editor

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Enrollment Information

The Enrollment Information editor is a read-only editor that pulls in district and school information where the student is enrolled. This editor also documents the student's disability(ies).

Enrollment Information Editor

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Field	Description	Validation
Primary Disability Required	The student's first disability. Options include: 1000 Autism 1100 Deaf-Blind 1400 Developmental Delay 0200 Emotional Disability 0700 Hearing Impairment 0300 Learning Disability 0100 Mild Intellectual Disability 0400 Moderate Intellectual Disability 0603 Orthopedic Impairment 0601 Other Health Impairment 0900 Partially Sighted 1600 Pre-School Speech Delay 0500 Severe Intellectual Disability 1200 Speech and/or Language Impairment 1300 Traumatic Brain Injury 0800 Visually Impaired	N/A
Secondary Disability	The student's second disability, when applicable. The options available are the same as the Primary Disability options.	N/A
Tertiary Disability	The student's third disability, when applicable. The options available are the same as the Primary Disability options.	N/A
District of Residence	The student's district of residence.	This field pulls in from the student's Enrollment tool but can be manually edited.
Attending Building	The building where the student attends school.	Upon Refresh, this field is pulled from the Enrollment tool but can be manually edited.
Grade	The student's grade.	Upon Refresh, this field is pulled from the Enrollment tool and cannot be modified. Database Location: enrollment.grade
District Information
District Number	The district number associated with the Enrolled school.	District Information > State District Number
District Name	The district name associated with the Enrolled school.	District Information > Name
District Address	The district address associated with the Enrolled school.	District Information > Address
District Phone	The district phone number associated with the Enrolled school.	District Information > Phone
District SPED Address	The district special education address associated with the Enrolled school.	District Information > SPED Address
District SPED Phone	The district special ed phone number associated with the Enrolled school.	District Information > SPED Phone

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Student Information

The Student Information editor pulls demographic information regarding the student. This is a read-only editor.

The Refresh button retrieves a fresh copy of data from the student's record.

Student Information Editor

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Field Name	Description	Database and UI Location (when Refreshed is clicked)
Last Name	The student's last name.	Demographics > Last Name identity.lastName
First Name	The student's first name.	Demographics > First Name identity.firstName
Middle Name	The student's middle name.	Demographics > Middle Name identity.middleName
Suffix	The student's suffix.	Demographics > Suffix Name identity.suffix
Birthdate	The student's birthdate.	Demographics > Birth Date identity.birthDate
Student ID	The student's ID number.	Enrollment > Student Number identity.studentNumber
Address	The student's address.	Households > Address Info address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip
Case Manager Information
Name	The first and last name of the team member.	Student Information > Special Ed Team Members
Title	The role of the team member.	Student Information > Special Ed Team Members
Phone	The phone number of the team member.	Student Information > Special Ed Team Members

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Parent/Guardian Information

The Parent/Guardian Information editor pulls the contact information of the student's parent/guardian(s).

The Refresh button retrieves a fresh copy of data from the parent/guardian's record.

Parent/Guardian Information Editor

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Field	Description
Print Sequence	The order in which the parent/guardian displays.
Name	The name of the parent/guardian.
Address	The address of the parent/guardian.
Home Phone	The parent/guardian's home phone.
Work Phone	The parent/guardian's work phone.
Cell Phone	The parent/guardian's cell phone.
Email	The parent/guardian's email.
Home Primary Language	The language the parent/guardian speaks at home.

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Section A: Background Information

The Background Information editor is used to document the student's strengths and relevant data.

Section A: Background Information Editor

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Section B: Educational Performance Data

The Educational Performance Data editor is used to document assessment data to determine the student's special education eligibility.

Section B: Educational Performance Data Editor

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Section C: Eligibility Discussion

The Eligibility Discussion editor is used to document the student's eligibility status and relevant criteria.

Section C: Eligibility Discussion Editor

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Field	Description	Validation
1. IEP TEAM DISCUSSION OF ADVERSE EFFECT ON EDUCATIONAL PERFORMANCE
Does the student meet eligibility criteria for a student with a disability?	Indicates the student's eligibility for having a disability. Options are Yes or No.	N/A
How the data support whether the student’s disability(ies) adversely affect their educational performance, thereby requiring special education and related services *Required	A description of how the data supports the student's eligibility status.	*This field is available and required when Yes is selected from the "Does the student meet eligibility criteria for a student with a disability?" field. This field is limited to 8000 characters.
Why the student does not meet the eligibility criteria for a student with a disability *Required	A description as to why the student does not meet the disability criteria.	*This field is available and required when No is selected from the "Does the student meet eligibility criteria for a student with a disability?" field. This field is limited to 8000 characters.
Is SLD being considered?	Indicates SLD is being considered. Options are Yes or No.	N/A
Indicate whether the child does not achieve adequately for the child's age or to meet State-approved grade-level standards (14 DE Admin. Code § 925.6.11.1.1) * *Required	Indicates the student does not achieve adequately for their age to meet state grade-level standards.	*This field is available and required when Yes is selected from the "Is SLD being considered?" field.
Describe the child’s insufficient progress (14 DE Admin. Code § 925.6.11.1.2), and/or identify the child’s pattern(s) of strength and weakness (14 DE Admin. Code § 925.6.11.1.3) *Required	A description of the student's progress.	*This field is available and required when Yes is selected from the "Is SLD being considered?" field. This field is limited to 8000 characters.
2. STATEMENT OF ASSURANCE
Educational Performance: As per the special rule for eligibility determination in 14 DE Admin. Code § 925.6.2, the IEP team has determined that the child’s educational performance	Indicates the student's educational performance. Options are Is or Is Not.	N/A
Information Sources: In making the eligibility determination described above, the school district, charter school, or other public agency assures it has drawn upon information from a variety of sources and information from all such sources is documented and carefully considered.	Indicates a variety of sources were considered. Options are Yes or No.	N/A
Documentation: The IEP team has acquired all of the documentation required for consideration of eligibility determination as indicated in the documentation section located in subsection .6 of each educational classification of disability under consideration as listed in 14 DE Admin. Code § 925.6.	Indicates all documentation has been acquired. Options are Yes or No.	N/A

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Section D: Eligibility Determination

The Eligibility Determination editor documents the team's decision regarding the student's eligibility determination.

Section D: Eligibility Determination Editor

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Field	Description	Validation
Based upon review of the data, the IEP team determines that <Student Name>	The team's determination. Options include: MEETS the eligibility criteria to receive special education and related services in the following educational classification(s) because the data indicate the disability has an adverse effect on educational performance and the student needs specially designed instruction. DOES NOT MEET the eligibility criteria to receive special education and related services and the student does not need specially designed instruction.	Only one option can be selected.
Primary Educational Classification of Disability *Required	The student's disability. Options include: Autism Deaf-Blind Developmental Delay Emotional Disability Hearing Impairment Specific Learning Disability Intellectual Disability Orthopedic Impairment Other Health Impairment Speech or Language Impairment Traumatic Brain Injury Visual Impairment Including Blindness	*This field is available and required when MEETS is selected from the "Based upon review of the data, the IEP team determines that" dropdown. Only one option can be selected.
Secondary Educational Classification of Disability	The student's secondary disability. Options include: Autism Deaf-Blind Developmental Delay Emotional Disability Hearing Impairment Specific Learning Disability Intellectual Disability Orthopedic Impairment Other Health Impairment Speech or Language Impairment Traumatic Brain Injury Visual Impairment Including Blindness	This field is available when MEETS is selected from the "Based upon review of the data, the IEP team determines that" dropdown. Only one option can be selected AND cannot be selected in the Primary Educational Classification of Disability field.
Tertiary Educational Classification(s) of Disability	The student's third disability. Options include: Autism Deaf-Blind Developmental Delay Emotional Disability Hearing Impairment Specific Learning Disability Intellectual Disability Orthopedic Impairment Other Health Impairment Speech or Language Impairment Traumatic Brain Injury Visual Impairment Including Blindness	This field is available when MEETS is selected from the "Based upon review of the data, the IEP team determines that" dropdown. Multiple selections can be made. This selection cannot be select in Primary or Secondary Educational Classification of Disability fields.
Specific Learning Disability *Required	Options include: Basic Reading Skills Reading Fluency Skills Reading Comprehension Mathematics Calculation Mathematics Problem Solving Oral Expression Listening Comprehension Written Expression	*This field is available and required when Specific Learning Disability is selected from the "Primary Educational Classification of Disability" Multiple selections can be made.
Specific Learning Disability *Required	Options include: Basic Reading Skills Reading Fluency Skills Reading Comprehension Mathematics Calculation Mathematics Problem Solving Oral Expression Listening Comprehension Written Expression	*This field is available and required when Specific Learning Disability is selected from the "Secondary Educational Classification of Disability" field. Multiple selections can be made.
Specific Learning Disability *Required	Options include: Basic Reading Skills Reading Fluency Skills Reading Comprehension Mathematics Calculation Mathematics Problem Solving Oral Expression Listening Comprehension Written Expression	*This field is available and required when Specific Learning Disability is selected from "Tertiary Educational Classification(s) of Disability." Multiple selections can be made.

Field

Description

Validation

Based upon review of the data, the IEP team determines that <Student Name>

The team's determination. Options include:

MEETS the eligibility criteria to receive special education and related services in the following educational classification(s) because the data indicate the disability has an adverse effect on educational performance and the student needs specially designed instruction.
DOES NOT MEET the eligibility criteria to receive special education and related services and the student does not need specially designed instruction.

Only one option can be selected.

Primary Educational Classification of Disability
*Required

The student's disability. Options include:

Autism
Deaf-Blind
Developmental Delay
Emotional Disability
Hearing Impairment
Specific Learning Disability
Intellectual Disability
Orthopedic Impairment
Other Health Impairment
Speech or Language Impairment
Traumatic Brain Injury
Visual Impairment Including Blindness

*This field is available and required when MEETS is selected from the "Based upon review of the data, the IEP team determines that" dropdown.

Only one option can be selected.

Secondary Educational Classification of Disability

The student's secondary disability. Options include:

Autism
Deaf-Blind
Developmental Delay
Emotional Disability
Hearing Impairment
Specific Learning Disability
Intellectual Disability
Orthopedic Impairment
Other Health Impairment
Speech or Language Impairment
Traumatic Brain Injury
Visual Impairment Including Blindness

This field is available when MEETS is selected from the "Based upon review of the data, the IEP team determines that" dropdown.

Only one option can be selected AND cannot be selected in the Primary Educational Classification of Disability field.

Tertiary Educational Classification(s) of Disability

The student's third disability. Options include:

Autism
Deaf-Blind
Developmental Delay
Emotional Disability
Hearing Impairment
Specific Learning Disability
Intellectual Disability
Orthopedic Impairment
Other Health Impairment
Speech or Language Impairment
Traumatic Brain Injury
Visual Impairment Including Blindness

This field is available when MEETS is selected from the "Based upon review of the data, the IEP team determines that" dropdown.

Multiple selections can be made.

This selection cannot be select in Primary or Secondary Educational Classification of Disability fields.

Specific Learning Disability
*Required

Options include:

Basic Reading Skills
Reading Fluency Skills
Reading Comprehension
Mathematics Calculation
Mathematics Problem Solving
Oral Expression
Listening Comprehension
Written Expression

*This field is available and required when Specific Learning Disability is selected from the "Primary Educational Classification of Disability"

Multiple selections can be made.

Specific Learning Disability
*Required

Options include:

Basic Reading Skills
Reading Fluency Skills
Reading Comprehension
Mathematics Calculation
Mathematics Problem Solving
Oral Expression
Listening Comprehension
Written Expression

*This field is available and required when Specific Learning Disability is selected from the "Secondary Educational Classification of Disability" field.

Multiple selections can be made.

Specific Learning Disability
*Required

Options include:

Basic Reading Skills
Reading Fluency Skills
Reading Comprehension
Mathematics Calculation
Mathematics Problem Solving
Oral Expression
Listening Comprehension
Written Expression

*This field is available and required when Specific Learning Disability is selected from "Tertiary Educational Classification(s) of Disability."

Multiple selections can be made.

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Section E: Signatures and Certifications

The Signatures and Certifications editor documents the team members' conclusions.

Section E: Signatures and Certifications Editor

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Field	Description
Meeting Invite Required	The Meeting Invite document associated with this Evaluation.	Only Initial Eligibility Determination or Reevaluation for Eligibility Determination Meeting Invite documents are available in this dropdown. The Meeting Invitation must be locked to display in this dropdown.
Meeting Date	The day of the meeting.	This is read-only and pulls in from the locked Meeting Invitation document.
Invitation Date	The day of the meeting invitation.	This is read-only and pulls in from the locked Meeting Invitation document.
Meeting Location	The location of the meeting.	This is read-only and pulls in from the locked Meeting Invitation document.
Meeting Time	The time of the meeting.	This is read-only and pulls in from the locked Meeting Invitation document.
Meeting Purpose	The description of the meeting purpose.	This is read-only and pulls in from the locked Meeting Invitation document.
Attendance
First Name	The person's first name.	Displays as read-only and pulls from the Meeting Invitation document, unless manually adding people.
Last Name	The person's last name.	Displays as read-only and pulls from the Meeting Invitation document, unless manually adding people.
Role Name	The person's role. Click the expand link to view the list of available roles. Click here to expand... Student Parent LEA Representative/Designee General Education teacher Special Education Teacher Speech Language Pathologist Career and Tech Education Administrator Advocate Audiologist Teacher COTA Curriculum Specialist Designee Educational Diagnostician Instructional Aide Interpreter Occupational Therapist Orientation and Mobility Specialist Physical Therapist Recreation Therapist School Counselor School Nurse School Social Worker Special Education Administrator Special Education Classroom Teacher Special Education Paraprofessional Supervisor Supportive Services Staff Teacher English as a Second Language Teacher's Aid Other	Displays as read-only and pulls from the Meeting Invitation document, unless manually adding people.
This report DOES NOT reflect team member's conclusions	Indicates this person disagrees with the conclusions of the team.	N/A

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Evaluation Header

Related Services Evaluation Information

Purpose

Enrollment Information

Student Information

Parent/Guardian Information

Section A: Background Information

Section B: Educational Performance Data

Section C: Eligibility Discussion

Section D: Eligibility Determination

Section E: Signatures and Certifications

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