Evaluation (Delaware)
Last Modified on 04/19/2024 10:09 am CDT
Evaluations are used to document the student's educational needs and the student's determination of eligibility for special education. This document describes each editor, the section(s) of the print format that include the entered information, a description of each field on the editor, and any special considerations and instructions for using the editor and fields.
An evaluation must be created whether or not the student is determined to have a disability. A copy of the evaluation summary report, including the documentation of eligibility, is given to the student’s parents by the school district.
screenshot
Editor Home
The Editor Home lists the editors available, their status, and Modification and Completion information.
| Header | Description |
|---|
| Name | The name of the editor. |
| Status | The state of the editor. Statuses can be: - In Progress indicates a user has entered and saved data in that editor.
- Not Started is the default status for all editors.
- Complete indicates a user has clicked the Complete button on the editor and the editor is read only. This does not lock the editor from further editing, but indicates the user considers the editor to be finished.
- Not Needed indicates a user has clicked the Not Needed button on the editor. This is usually done for editors that do not apply to the student.
The following statuses are only available for the Nevada IEP: - ESign indicates that editor has functionality related to the eSignature process. See the Nevada Individual Education Plan eSignature Process for additional information.
- Complete Pending eSignature indicates the plan has been entered and sent via the Campus Parent portal to the student's guardian for eSignature.
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| Modified By | The date and the user by whom the editor was last edited. |
| Completed By | The date and the user who clicked the Complete button for that editor. |
General Information
The following table lists the actions available for the editors. When resizing the window, certain buttons are condensed into a single Action button.
| Button | Description |
|---|
| Save | Different editors have different save options. Click the arrow next to the Save & Stay button to view all saving options for any given editor. - Save captures progress and navigates the user to the Editor Home or to the List Screen for List editors. See the Editor Types section for additional information.
- Save & Stay captures progress and keeps the user on the current editor. This save button is the default save option and usually found within the detail screen or list editors, such as Goals and Objectives.
- Save & Next captures progress and navigates the user to the next editor.
- Save & New captures progress and creates a new record. This save button is usually found within the detail screen of a list editor, such as Goals and Objectives. See the Editor Type section for additional information.
|
| Refresh | Retrieves a new copy of data from the student's record. This includes enrollment, student, parent/guardian, and team member information. This also returns any accidentally deleted people records. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes.
A side panel displays listing all applicable Enrollment records for the student. See the Enrollments tool documentation for additional information. |
| Cancel | Navigates the user to the Editor Home screen or to the List Screen for List editors. |
Status | Changes the status of the editor. - Complete indicates the editor is finished. This makes the editor read-only. However, this does not lock the editor from further editing. To further edit after an editor is marked Complete, the user must click In Progress.
- Not Needed indicates the editor does not apply to the student's plan or evaluation. This makes the editor read only. However, this does not lock the editor from further editing. To further edit after an editor is marked Not Needed, click the In Progress button.
- In Progress only displays when the editor is in the Complete or Not Needed status and allows additional edits to be made.
The following status is only available for the Nevada IEP: - Complete Pending eSignature only displays for the Procedural Safeguards, IEP Implementation, and Medicaid Consent editors. This button marks the editor as complete until the parent/guardian electronically signs those sections of the plan via the Campus Parent Portal. See the Nevada Individual Education Plan eSignature Process for additional information.
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| Print | Prints the entire document. |
| Editors | Opens a side panel listing all the available editors and their status. Select an editor from this list to navigate to that editor or click Close to collapse the side panel. |
| Previous | Navigates the user to the previous editor. |
| Next | Navigates the user to the next editor. |
Editor Types
There are two types of editors available: List or Basic editors. When navigating to a Basic editor, the list of fields within the editor display. List editors display a list of all records within that editor. Clicking an existing record or the New button opens the detail view for an individual record.
Editor Lock Out and Release Logic
Only one user at a time can actively work on an editor. A person with a padlock icon
displays in the Editors side panel, Editor Home, and List Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).
Editors that are currently being edited are read-only for all other users. The name of the person working on the editor displays in the header.
In order to release an editor, the user must:
- navigate to the next editor by clicking Save and Next, or by clicking the Editors button and selecting the next editor from the side panel.
- click the Cancel button to return to the Editor Home screen.
- log out of the Campus application.
- navigate to a different tool in the Campus application.
Editors are automatically released when the in-application timeout limit has been exceeded. This is a back-end process and is usually around 30-60 minutes.
Template Banks
Certain fields within several editors have an Add Template icon that displays next to their name. Clicking this button displays a side panel with the available library of predetermined text for that field. Template Banks are managed in System Administration.
Template Bank Side PanelClick the plus (+) icons next to the category to view the available template values.
Expanded Category and Values SelectedTemplate Bank Categories display on the left and the selected text displays on the right. Click the Add button to add the template value. This adds the template to the queue of values on the right. The red X removes selected templates while the sequence field can be used to reorder the templates. Another option is to use the up and down arrows next to the sequence field to reorder values.
Click Cancel to go back to the document. The Clear Selected Template(s) button removes all selected template values from the right selection screen.
Once selections are finalized, click the Insert Selected Template(s) button to add the values to the field within the document in the selected order. Template values are separated by carriage returns.
Example Template Bank Selections in the Document
Text Editors
Images should not be inserted into text fields.
Editors
Evaluation Header
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| Field | Description | Validation |
|---|
Eligibility Date
*Required | The day the student was determined for eligibility. | *This is required in order to Complete the editor. |
Meeting Invite
Required | The day of the meeting invitation. | does this pull in from the Meeting Invitation document?? |
Meeting Date
*Required | The day of the meeting. | *This is required in order to Complete the editor. |
| In-State Transfer Meeting Date | ??? |
|
| In-State Transfer Reviewed and Adopted | ??? |
|
Evaluation
Required | The type of evaluation. Options are Reevaluation or Initial. | N/A |
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Purpose
The only field on this editor if the Describe purpose(s) for referral including presenting concerns text field.
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Enrollment Information
The Enrollment Information editor is a read-only editor that pulls in district and school information where the student is enrolled. This editor also documents the student's disability(ies).
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| Field | Description | Validation |
|---|
Primary Disability
Required | The student's first disability. Options include:- 1000 Autism
- 1100 Deaf-Blind
- 1400 Developmental Delay
- 0200 Emotional Disability
- 0700 Hearing Impairment
- 0300 Learning Disability
- 0100 Mild Intellectual Disability
- 0400 Moderate Intellectual Disability
- 0603 Orthopedic Impairment
- 0601 Other Health Impairment
- 0900 Partially Sighted
- 1600 Pre-School Speech Delay
- 0500 Severe Intellectual Disability
- 1200 Speech and/or Language Impairment
- 1300 Traumatic Brain Injury
- 0800 Visually Impaired
| N/A |
| Secondary Disability | The student's second disability, when applicable. The options available are the same as the Primary Disability options. | N/A |
| Tertiary Disability | The student's third disability, when applicable. The options available are the same as the Primary Disability options. | N/A |
| District of Residence | The student's district of residence. | Upon Refresh, this field is pulled from the Enrollment tool and cannot be modified.
Database Location:
PlanState.residentDistrictNumber, PlanState.residentDistrictName |
| Attending Building | The building where the student attends school. | Upon Refresh, this field is pulled from the Enrollment tool and cannot be modified. |
| Grade | The student's grade. | Upon Refresh, this field is pulled from the Enrollment tool and cannot be modified.
Database Location: enrollment.grade |
| District Information |
| District Number | The district number associated with the Enrolled school. | District Information > State District Number |
| District Name | The district name associated with the Enrolled school. | District Information > Name |
| District Address | The district address associated with the Enrolled school. | District Information > Address |
| District Phone | The district phone number associated with the Enrolled school. | District Information > Phone |
| District SPED Address | The district special education address associated with the Enrolled school. | District Information > SPED Address |
| District SPED Phone | The district special ed phone number associated with the Enrolled school. | District Information > SPED Phone |
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Student Information
The Student Information editor pulls demographic information regarding the student. This is a read-only editor.
The Refresh button retrieves a fresh copy of data from the student's record.
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Field Name | Description | Database and UI Location (when Refreshed is clicked) |
|---|
Last Name | The student's last name. | Demographics > Last Name
identity.lastName |
| First Name | The student's first name. | Demographics > First Name
identity.firstName |
| Middle Name | The student's middle name. | Demographics > Middle Name
identity.middleName |
| Suffix | The student's suffix. | Demographics > Suffix Name
identity.suffix |
| Birthdate | The student's birthdate. | Demographics > Birth Date
identity.birthDate |
| Student ID | The student's ID number. | Enrollment > Student Number
identity.studentNumber |
| Address | The student's address. | Households > Address Info
address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip |
| Case Manager Information |
| Name | The first and last name of the team member. | Student Information > Special Ed Team Members |
| Title | The role of the team member. | Student Information > Special Ed Team Members |
| Phone | The phone number of the team member. | Student Information > Special Ed Team Members |
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Parent/Guardian Information
The Parent/Guardian Information editor pulls the contact information of the student's parent/guardian(s).
The Refresh button retrieves a fresh copy of data from the parent/guardian's record.
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| Field | Description |
|---|
| Print Sequence | The order in which the parent/guardian display. |
| Name | The name of the parent/guardian. |
| Address | The address of the parent/guardian. |
| Home Phone | The parent/guardian's home phone. |
| Work Phone | The parent/guardian's work phone. |
| Cell Phone | The parent/guardian's cell phone. |
| Email | The parent/guardian's email. |
| Home Primary Language | The language the parent/guardian speaks at home. |
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Section A: Background Information
The Background Information editor is used to document the student's strengths and relevant data.
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Section B: Educational Performance Data
The Educational Performance Data editor is used to document assessment data for determining the student's special education eligibility.
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Section C: Eligibility Discussion
The Eligibility Discussion editor is used to document the student's eligibility status and relevant criteria.
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| Field | Description | Validation |
|---|
| 1. IEP TEAM DISCUSSION OF ADVERSE EFFECT ON EDUCATIONAL PERFORMANCE |
| Does the student meet eligibility criteria for a student with a disability? | Indicates the student's eligibility for having a disability. Options are Yes or No. | N/A |
How the data support whether the student’s disability(ies) adversely affect their educational performance, thereby requiring special education and related services
*Required | A description of how the data supports the student's eligibility status. | *This field is available and required when Yes is selected from "Does the student meet eligibility criteria for a student with a disability?"
This field is limited to 8000 characters. |
Why the student does not meet the eligibility criteria for a student with a disability
*Required | A description as to why the student does not meet the disability criteria. | *This field is available and required when No is selected from "Does the student meet eligibility criteria for a student with a disability?"
This field is limited to 8000 characters.
|
| Is SLD being considered? | Indicates SLD is being considered. Options are Yes or No. | N/A |
Indicate whether the child does not achieve adequately for the child's age or to meet State-approved grade-level standards (14 DE Admin. Code § 925.6.11.1.1) *
*Required | Indicates the student does not achieve adequately for their age to meet state grade level standards. | *This field is available and required when Yes is selected from Is SLD being considered?" |
Describe the child’s insufficient progress (14 DE Admin. Code § 925.6.11.1.2), and/or identify the child’s pattern(s) of strength and weakness (14 DE Admin. Code § 925.6.11.1.3) *
*Required | A description of the student's progress. | *This field is available and required when Yes is selected from Is SLD being considered?"
This field is limited to 8000 characters. |
| Educational Performance: As per the special rule for eligibility determination in 14 DE Admin. Code § 925.6.2, the IEP team has determined that the child’s educational performance | Indicates the student's educational performance. Options are Is or Is Not. | N/A |
| 2. STATEMENT OF ASSURANCE |
| Information Sources: In making the eligibility determination described above, the school district, charter school, or other public agency assures it has drawn upon information from a variety of sources and information from all such sources is documented and carefully considered. | Indicates a variety of sources were considered. Options are Yes or No. | N/A |
| Documentation: The IEP team has acquired all of the documentation required for consideration of eligibility determination as indicated in the documentation section located in subsection .6 of each educational classification of disability under consideration as listed in 14 DE Admin. Code § 925.6. | Indicates all documentation has been acquired. Options are Yes or No. | N/A |
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Section D: Eligibility Determination
The Eligibility Determination editor documents the team's decision regarding the student's eligibility determination.
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| Field | Description | Validation |
|---|
Based upon review of the data, the IEP team determines that <Student Name> | The team's determination. Options include: - MEETS the eligibility criteria to receive special education and related services in the following educational classification(s) because the data indicate the disability has an adverse effect on educational performance and the student needs specially designed instruction.
- DOES NOT MEET the eligibility criteria to receive special education and related services and the student does not need specially designed instruction.
| Only one option can be selected. |
Primary Educational Classification of Disability
*Required | The student's disability. Options include: - Autism
- Deaf-Blind
- Developmental Delay
- Emotional Disability
- Hearing Impairment
- Specific Learning Disability
- Intellectual Disability
- Orthopedic Impairment
- Other Health Impairment
- Speech or Language Impairment
- Traumatic Brain Injury
- Visual Impairment Including Blindness
| *This field is available and required when MEETS is selected from "Based upon review of the data, the IEP team determines that" dropdown.
Only one option can be selected. |
Specific Learning Disability
*Required | Options include: - Basic Reading Skills
- Reading Fluency Skills
- Reading Comprehension
- Mathematics Calculation
- Mathematics Problem Solving
- Oral Expression
- Listening Comprehension
- Written Expression
| *This field is available and required when Specific Learning Disability is selected from "Primary Educational Classification of Disability"
Multiple selections can be made. |
Intellectual Disability
*Required | Options include: | *This field is available and required when Intellectual Disability is selected from "Primary Educational Classification of Disability"
Only one option can be selected. |
| Secondary Educational Classification of Disability | The student's secondary disability. Options include: - Autism
- Deaf-Blind
- Developmental Delay
- Emotional Disability
- Hearing Impairment
- Specific Learning Disability
- Intellectual Disability
- Orthopedic Impairment
- Other Health Impairment
- Speech or Language Impairment
- Traumatic Brain Injury
- Visual Impairment Including Blindness
| This field is available when MEETS is selected from "Based upon review of the data, the IEP team determines that" dropdown.
Only one option can be selected AND cannot be selected in Primary Educational Classification of Disability field. |
Specific Learning Disability
*Required | Options include: - Basic Reading Skills
- Reading Fluency Skills
- Reading Comprehension
- Mathematics Calculation
- Mathematics Problem Solving
- Oral Expression
- Listening Comprehension
- Written Expression
| *This field is available and required when Specific Learning Disability is selected from "Secondary Educational Classification of Disability"
Multiple selections can be made. |
Intellectual Disability
*Required | Options include: | *This field is available and required when Intellectual Disability is selected from "Secondary Educational Classification of Disability"
Only one option can be selected. |
| Tertiary Educational Classification(s) of Disability | The student's third disability. Options include: - Autism
- Deaf-Blind
- Developmental Delay
- Emotional Disability
- Hearing Impairment
- Specific Learning Disability
- Intellectual Disability
- Orthopedic Impairment
- Other Health Impairment
- Speech or Language Impairment
- Traumatic Brain Injury
- Visual Impairment Including Blindness
| This field is available when MEETS is selected from "Based upon review of the data, the IEP team determines that" dropdown.
Multiple selections can be made.
Cannot be select in Primary or Secondary Educational Classification of Disability fields. |
Specific Learning Disability
*Required | Options include: - Basic Reading Skills
- Reading Fluency Skills
- Reading Comprehension
- Mathematics Calculation
- Mathematics Problem Solving
- Oral Expression
- Listening Comprehension
- Written Expression
| *This field is available and required when Specific Learning Disability is selected from "Tertiary Educational Classification(s) of Disability."
Multiple selections can be made. |
Intellectual Disability
*Required | Options include: | *This field is available and required when Intellectual Disability is selected from "Tertiary Educational Classification(s) of Disability."
Only one option can be selected. |
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Section E: Signatures and Certifications
The Signatures and Certifications editor is used to document the team members' conclusions.
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| Field | Description |
|
|---|
| First Name | The person's first name. | Displays as read-only and pulls from the Meeting Invitation document, unless manually adding people. |
| Last Name | The person's last name. | Displays as read-only and pulls from the Meeting Invitation document, unless manually adding people. |
| Role Name | The person's role. | Displays as read-only and pulls from the Meeting Invitation document, unless manually adding people. |
| This report DOES NOT reflect team member's conclusions | Indicates this person disagrees with the conclusions of the team. | N/A |
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displays in the Editors side panel, Editor Home, and List Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).
Template Bank Side PanelClick the plus (+) icons next to the category to view the available template values.
Expanded Category and Values SelectedTemplate Bank Categories display on the left and the selected text displays on the right. Click the Add button to add the template value. This adds the template to the queue of values on the right. The red X removes selected templates while the sequence field can be used to reorder the templates. Another option is to use the up and down arrows next to the sequence field to reorder values. 
Example Template Bank Selections in the Document