Tool Search: Mailer
The Mailer tool is used to send emails to all recipients listed based on the selected filters and options. This process may take some time to complete, depending on the chosen Mailer Configuration and the number of letters sent. Selecting a Template will apply the saved settings to the Mailer Tool.
Creating and Sending New Emails
Choose the filters and options to apply to the Mailer settings. Run the tool to send e-mail messages with the options chosen that meet the selected parameters.
- Click New.
- Select a Mailer Configuration.
- Lottery Results - Emails parents the results of their student's lotteries.
- Feeder Letters - Emails parents the link to their long form OLR application.
The Feeder option is intended to work with new students only.
- Select a Priority.
- Only applications for the selected Priority will be included. If blank, all priorities will be included.
- Select a Current Application Status.
- Only applications that currently have the selected Status will be included. If blank, all statuses will be included.
- Select a Current Response.
- Only applications that currently have the selected Response will be included. If blank, all responses will be included.
- Select Grades.
- Only applications for the selected Grades will be included. At least one Grade is required.
- Select any of the available Flags.
- If at least one Flag is selected, only applications for the selected Flags will be included. Flags are not required.
- Select any Preferences.
- Only applications for the selected Preferences will be included. At least one Preference is required.
- Click Preview to run a mock email to ensure all the correct recipients will receive emails.
- The Preview can be downloaded by clicking Export to PDF or Export Excel.
- When everything is set, click Run Mailer.
- The emails will be sent, and the recipients will appear on screen. The recipients' list can be downloaded using the export buttons.
