Tool Search: Special Ed Documents
The Individual Education Program (IEP) or Evaluation team uses the Evaluation to document the student's educational needs and the student's determination of eligibility for special education.
The current format of this document is the OH ETR 2019.2 Format. Evaluation formats are selected in Eval Types.
Ohio Evaluation Team Report Editors
An evaluation must be created whether or not the student is determined to have a disability. A copy of the evaluation team report, including the documentation of eligibility, is given to the student's parents by the school district.
Evaluation Summary Report Editors
The following table lists the editors available on the student's Evaluation, the section(s) of the print format that include the entered information, a Description of what the editor is used for and any special considerations and instructions for using the editor.
Editor Name | Printed Document Section | Description | Special Considerations and Instructions |
|---|---|---|---|
Evaluation Information | Type of Evaluation and Dates | The Evaluation Header editor lists general information about the Evaluation. | This editor must be saved before continuing to other parts of the evaluation. Date of Last ETR will autopopulate based on the last Evaluation. |
Student Demographics | Child's Information | The Student Demographics Editor includes student data entered in the Demographics tool. | Clicking Refresh Student Information will synchronize the information in the editor with the current information entered on the Demographics, Households, School and Enrollments tools. |
Parent/Guardian Demographics | Parents'/Guardian Information | The Parent/Guardian Demographics Editor populates based on established student/guardian relationships created on the student's Relationships tool or indicated by the guardian checkbox on the Households tool. The editor includes Demographics information for the student's guardian. | Clicking Refresh Guardian Information will synchronize information in the editor with the most recent information from the student's guardian's Demographics and Households tool. |
| Preschool Planning Form | Preschool Evaluation Planning Form | The Preschool Planning Form editor is used to record the preschool student's Suspected Disability Category, Developmental Areas, and any Specialized Assessments needed for the student. | This editor is only available when the "Preschool" Planning Form option is selected on the Evaluation Information editor. |
| School Age Planning Form | School Age Evaluation Planning Form | The School Age Planning Form editor is used to record the school age student's Suspected Disability(ies) and any assessment areas related to suspected disability(ies). | This editor is only available when the "School Age" Plan ning Form option is selected on the Evaluation Information editor. |
Evaluator Assessments | 1) Individual Evaluator's Assessment | The Evaluator Assessments editor lists the assessments tools used by the Evaluation team to determine the student's eligibility for Special Education services. | The Evaluator Name field is populated based on the staff members who have a Special Ed District Assignment. Service Positions are established in System Administration. Template Banks are established in System Administration and available by clicking the white paper icon next to the header of the appropriate sections. |
Team Summary | 2) Team Summary | Team Summary Information lists the background information of the child's referral for an evaluation or done as part of an evaluation. | Template Banks are established in System Administration and available by clicking the white paper icon next to the header of the appropriate sections. |
SLD Notification | 3) Documentation for Determining the Existence of a Specific Learning Disability: Required Notification and A. Identified Areas | The Specific Learning Disability Notification editor is used to document required notifications to the parents if SLD (Specific Learning Disability) is being considered. It also documents the areas the team has determined to be difficult for the student. | N/A |
SLD Determination | 3) Documentation for Determining the Existence of a Specific Learning Disability: | The Specific Learning Disability Determination editor lists the options used to determine the student's Specific Learning Disability. | Template Banks are established in System Administration and available by clicking the white paper icon next to the header of the appropriate sections. |
Eligibility Determination | 4) Eligibility | The Eligibility Determination editor lists the student's determining factor for qualifying for Special Education services. | Primary Disability options are the same as those available on Ohio Enrollments. |
Team Meeting | 5) Signatures | The Team Meeting editor lists the team members who were in attendance for this evaluation. | Team members must be added in the Team Members tool before entering participants. |
Form Status | N/A | The Form Status Checklist Editor provides a checklist of the plan sections that can be marked once those sections are complete. | N/A |
