Tool Search: Immunization Primary Review Summary
"The Primary Review Summary (PRS) are Oregon’s annual immunization reporting forms. The report consists of 8 sections, A-H. Different section of the report are due at different times during the year (see Due Dates below). OR Student Immunization and Susceptibility Report can be submitted as Section B of this report."
"The report contains information schools are required to report to the Local Health Department."
See the Oregon Immunization Rules article for vaccine compliance rules and requirements.
Immunization Primary Review Summary HeaderExtract Editor Fields
| Field | Description | Image Click to enlarge |
|---|---|---|
| Report Section(s) | Only the selected sections of the report generates. Options include:
| |
| What students would you like to include in the report? | Options are:
|  Student Selection |
| Grade | Limits the report results to students in the selected grade(s). The grade selection becomes available when the Grade radio button is marked. State grades listed come from a locked Attribute Dictionary:
| |
| Ad hoc Filter | Limits the report results to students included in a pre-saved Ad hoc Filter. The Ad hoc Filter selection becomes available when the Ad Hoc Filter radio button is marked. See the Filter Designer article for additional information. | |
| Number of K-12 students excluded on exclusion day | The number of K-12 students excluded on exclusion day. This value displays on the report but does not factor into any calculations, nor is this saved to the database. |  Exclude Student Fields |
| Number of PK students excluded on exclusion day | The number of PK students excluded on exclusion day. This value displays on the report but does not factor into any calculations, nor is this saved to the database. | |
| Enrollment Date | Narrows the report results to students enrolled on this day. This date must be within the school year selected in the toolbar. |  Enrollment Date and Generate Report Button |
| Generate Report | Generates the report in an HTML format. |
Report Population
Students report when:
- They are enrolled in the selected calendar on the Enrollment Date and have a current enrollment in the selected calendar. All enrollments end dated before the Enrollment Date are excluded.
- They are enrolled in the selected calendar on the Enrollment Date with a Service Type of P and are currently enrolled in the selected calendar. Students with an Enrollment Service Type of S or N count in the Total Enrollments and Students Not Counted data elements on the report layout.
Students are excluded when they are marked as No Show.
Logic
- Users receive an error when no school or calendar year is selected in the Campus toolbar before generating the report.
- Compliance data pulls in from the ImmComplianceStatus database table.
- The report can be run against a district's active year or prior years.
- The report generates in human-readable format (HTML).
Report Layout
Section A
Section A Header
| Data Element Label | Description | Location |
|---|---|---|
| Infinite Campus | Reports as Infinite Campus. Alphanumeric | N/A |
| Name of school | Reports the name of the school. Alphanumeric | School Information > School Detail > Name |
| Mailing address | Reports the school's mailing address. Alphanumeric | School Information > School Detail > Address, City, State, and Zip |
| Physical Address | Reports the school's physical location address. Alphanumeric | School Information > School Detail > Physical Address, City, State, and Zip |
| School District | Reports the school district's name. Alphanumeric | District Information > District Detail > Name |
| Administrator's name | Reports the school principal's name. Alphanumeric | School Information > School Detail > Principal Name |
| Administrator's email | Reports the school principal's email. Alphanumeric | School Information > School Detail > Principal Email |
| Name of person completing the report | Reports the first and last name of the user generating the report. Alphanumeric | Demographics > First Name, Last Name |
| Email of person completing the report | Reports the email of the user generating the report. Alphanumeric | Demographics > Email (for people marked as Staff) What does this mean? Is this something on the District Employment or Assignment? |
| Preferred language of person completing report | Reports the primary language of the user generating the report. Alphanumeric | Demographics > Home Primary Language |
| Grades serviced | Reports the grades included in the school. Alphanumeric | Calendar > Grade Level Editor > State Grade Level Code |
| Date of report | The day the report is generated. MM/DD/YYYY | N/A |
| Enrollment Date | The Enrollment Date entered on the extract editor. MM/DD/YYYY | Enrollment Date selected on extract editor |
Section A Layout
"Each student adjusted enrollment is counted in one of six categories (Data Elements 4-9). All six categories added up should equal the adjusted enrollment number (Data Elements 3)."
| # | Data Element Label | Description |
|---|---|---|
| 1 | Total Enrollment | Counts the number of students with an active enrollment with a Service Type of P, S, or N on the Enrollment Date in State Grade KG, 01-12, and have a current enrollment. Numeric |
| 2 | Children not counted | Counts the number of students with an active secondary enrollment (Service Type N or S) on the Enrollment Date in Satate Grade KG, 01-12, and have a current enrollment. Numeric |
| 3 | Adjust enrollment | The Total Enrollment (Data Element 1) minus the Children not counted (Data Element 2). This should be a sum of Data Elements 4-9. Numeric |
| 4 | Number complete or up-to-date | The number of students who meet the following requirements for all vaccines:
Numeric |
| 5 | Number non-medical exemptions | The number of students who meet the following requirements for all vaccines:
Numeric |
| 6 | Number of permanent medical exemptions | The number of students with a State Exemption of PM: Permanent Medical for ANY vaccine. Numeric |
| 7 | Number temporary medical exemptions | The number of students who meet the following requirements:
|
| 8 | Number incomplete/insufficient | The number of students who meet the following requirements:
Numeric |
| 9 | Number no record | The number of student with no shot records or State Exemptions. Numeric |
Sections B, C, and D
The Student Immunization and Susceptibility Report can be submitted as Section B of this report. Section C and D do not have any requirements.
Section E
Only students in State Grade PK report in Section E.
Section E Header
| Data Element Label | Description | Location |
|---|---|---|
| Infinite Campus | Reports as Infinite Campus. Alphanumeric | N/A |
| Immunization PrimaryReview Summary Section E: Preschool, Child Care, Head Start | Reports as: Immunization Primary Review Summary Section E: Preschool, Child Care, Head Start Alphanumeric | N/A |
| Name of school | Reports the name of the school. Alphanumeric | School Information > School Detail > Name |
| Date of Report | Reports the Enrollment Date. MM/DD/YYYY | Entered Enrollment Date from the Extract Editor |
| Name of person completing report | Reports the first and last name of the user generating the report. Alphanumeric | Demographics > First Name, Last Name |
| Phone | The work phone number of the user generating the report. Alphanumeric | Demographics > Work Phone |
| Email of person completing the report | Reports the email of the user generating the report. Alphanumeric | Demographics > Email (for people marked as Staff) What does this mean? Is this something on the District Employment or Assignment? |
Section E Layout
table with 30 rows...
Section F, G, and H
Only students with a State Grade of KG-12 report in Sections F, G, and H. "Only students with P: Primary enrollments should pull into this report with the exception of the students not counted row. This row should count the number of students with secondary enrollments (Service Type = N or S)"
Students can count in more than one row
Section F, G, and H Header
| Data Element Label | Description | Location |
|---|---|---|
| Infinite Campus | Reports as Infinite Campus. Alphanumeric | N/A |
| Name of school | Reports the name of the school. Alphanumeric | School Information > School Detail > Name |
| Grades | Reports the grades included in the school. Alphanumeric | Calendar > Grade Level Editor > State Grade Level Code |
| Name of person completing report | Reports the first and last name of the user generating the report. Alphanumeric | Demographics > First Name, Last Name |
| Date of Report | Reports the Enrollment Date. MM/DD/YYYY | Entered Enrollment Date from the Extract Editor |
| Phone | The work phone number of the user generating the report. Alphanumeric | Demographics > Work Phone |
| Email of person completing the report | Reports the email of the user generating the report. Alphanumeric | Demographics > Email (for people marked as Staff) What does this mean? Is this something on the District Employment or Assignment? |
Section F, G, and H Layout
| # | Data Element Label | Description | Location |
|---|---|---|---|
| 1 | How many student in grades K-12 were excluded on Exclusion Day? | Entered value in the "Number of K-12 students excluded on exclusion day" field on the Extract Editor | |
| 2 | Total enrollment | ||
| 3 | Students not counted | ||
| 4 | Adjusted enrollment (Total enrollment minus students not counted) | ||
| 5 | No record | ||
| 6 | Medical exemptions | ||
| 7 | Non-Medical Exemptions | ||
| 8 | How many nonmedical exemptions are from the online module | ||
| 9 | How many nonmedical exemptions are from a health care practitioner |
Tool Rights
Read - Generate the report.
Write - N/A
Add - N/A
Delete - N/A
For additional information, see the Individual User Tool Rights article.
