The following guide will help you determine what needs to be done and identify the ramifications of the available options for setting up Direct Pay PSEO for reporting in Minnesota.
Step 1 - Set up the Ed-Fi Configuration
If it hasn't already been done, set up the current school year’s Ed-Fi Configuration. Key and Secret are provided by MDE.
Pro Tip #1: Only the following resources should be moved to ‘ON’: Calendars & all applicable Student Information resources.
Resource Preferences Turned On.Step 2 - Create a DP-PSEO Grading Task
If it hasn’t already been done, create a Grading Task specifically for DP-PSEO Courses.
- Please note that the Task must be marked State Reported & Final.
- Additionally, notice the ‘Code’ field must contain ‘COLLEGECREDIT’.
Grading Task DetailStep 3 - Map the Grades and Grading Periods Resources
Navigate back into the Ed-Fi Configuration Resource Preferences to update the mapping for the Grades and Grading Periods resources.
- First, navigate to the Grade Type Descriptors section in the Grades Resource. Using the dropdown for ‘Grading Task’, find the Grading Task created in Step 2. Map that Grading Task to the MDE Ed-Fi Code:
Grades Resource Preferences
- Next, the Grading Periods resource needs to be mapped. Most PSEO courses occur for an entire Semester.
Grading Periods Resource PreferencesStep 4 - Course Setup
This is the part of the setup where many questions arise. Here are the parts that MUST be present:
- The course must be active and NOT marked ‘State Report Exclude’.
- The State Code should mirror the SCED Code. Often it is ‘23010’, however, if there is a more applicable code; please use that code.
- Three checkboxes must be checked: Ed-Fi Term Descriptor Override, High School Credit, and College Place Holder.
- The Transcript checkbox can be selected when the course is intended to have the score, credit amount, and GPA weight (as defined in the traditional grading task setup) posted to the transcript.
- The following are ‘fields’ on the Course in the State Reporting area:
- Section Enrollment Type dropdown must = ‘DP: PSEO Direct Pay’
- College Code = the code of the college from Appendix D of the Minnesota Common Course Catalog Data Manual (Pro Tip: use the MDEORG ID)
- College Course Code = the course code from the college
- College Course Credit = the number of credits the college will award for the course
Pro Tip #1: Use consistent numbering and/or naming conventions of the PSEO courses. This helps when doing any kind of data analysis or cleanup.
Pro Tip #2: It is NOT necessary to include the words, “-DirectPay” in the title of the course. Campus automatically appends the name of your course with those words when the Section Enrollment Type dropdown = ‘DP: PSEO Direct Pay’. (See the Courses documentation for a comprehensive explanation)
Course InformationStep 5 - Create the Student's PSEO Record
Please update each participating student’s PSEO Record tab.
Pro Tip #1: Don’t forget to update the High School Hours field when that information is available.
PSEOStep 6 - Map the Sessions Resource
Navigate back into the Ed Fi Configuration Resource Preferences to update the mapping for the Sessions resource.
- All DP-PSEO Courses should be sent with the Session called ‘Non-Scheduled’.
There are two sections in the Sessions Resource Preferences. Please make sure to expand the ‘Term Descriptor Override’ section. There you will find a list of all PSEO courses that have the ‘Ed-Fi Term Override’ checkbox marked.
- If you do not find your section in the list, double-check that the checkbox is marked on the Course.
Populate the Ed-Fi Code dropdown to = ‘Non-Scheduled: Non-Scheduled’, then click either ‘Fill Empty’ or ‘Fill All’; whichever is applicable
Sessions Resource PreferencesStep 7 - Roster the students into their DP-PSEO course
There are a couple of ways to do this process.
- The most common way that Campus Support notices districts manage this is that they have a ‘Placeholder Course’ with Sections that are not set up to post or report anything. This Course shows that the student is attending their PSEO class. This is to represent in the Students’ schedules where to expect them.
When the District receives the grades from the College, they will create the course and section to roster the student information. The section will occur during a ‘Non-Instructional’ period. (See screenshot below.) - Another way to do this is to create the courses and sections as they would occur for the student.
This option is best when your site has few PSEO students and is manageable for the District Contact.
Step 8 - Post Transcripts
Posting of Transcripts is usually done after the Semester is completed. Something that needs to happen is that the Grades for the DP-PSEO students must have their Grades posted via the Transcript Post Wizard.
Why must the Transcript Post Wizard be used?
- One of the Natural Keys for Grades Resource calls back to the Student Section Associations. The only way to make that connection is through the Transcript Post Wizard.
This is the infrastructure and design of Ed-Fi and not something Infinite Campus can control.
Pro Tip #1: Use Ad Hoc to create a filter that pulls only your DP-PSEO students. The fields for the PSEO Tab are located at: Student Information > State Programs > PSEO.
Pro Tip #2: After the Ad Hoc is created, use it in conjunction with the Transcript Post Wizard. (See screenshot below.)
Transcript Post WizardStep 9 - Final Step
Turn on the Ed-Fi Resources associated with MCCC Reporting. At this point, turn everything in the Resource Preferences to the ‘ON’ position.
Next Resync
Recommended Resync Order for MCCC Reporting (groups are designated by number in the # column and highlighted in the Resource columns).
| # | Category | Resource |
|---|---|---|
1
|
Schedule Information |
Class Periods |
Sessions | ||
| Grade Information | Grading Periods | |
1A
|
Schedule Information |
Courses |
Course Course Associations | ||
Course Offerings | ||
2 |
Student Information |
All Resources |
3 |
Parent Information |
All Resources |
4
|
Schedule Information |
Student Section Associations |
Staff Section Associations | ||
5 |
|
Grades |
The idea is to resync the resources in groups in an order that avoids data collisions. This means that before queuing up another group of resources, please check your Ed-Fi Event Queue to ensure the previous records are cleared.
Pro Tip #1: To work on MCCC Reporting before the end of the Semester, you could wait to create sections for the Rosters. This will allow you to do Resyncs for the rest of your MCCC Data without sending PSEO data. Another option is to hold off on Group 5, the resyncing of Grades, until the end of the Semester and PSEO grades are on students’ Transcripts.
After all the Resyncs are completed, navigate to a PSEO student’s Ed-Fi Data tab. There should be records for:
- Student Section Associations (verify all of the student's PSEO classes are syncing)
- Student PSEO Program Associations
- Grades (verify all corresponding Grades for the student’s PSEO classes are syncing)
When you are ready, check MDE’s reports.
