Online Payments: Key Concepts

This article describes the key concepts and tools used for Online Payments, the School Store, and Fees. The following image represents the relationship between these tools. This article takes a closer look at these tools and explains each tool in detail.

Screenshot showing the relationship between the tools Online Payments, School Store, and Fees.


Product Types and Fee Types

Screenshot showing Product Types and Fee Types are available to every school in the district.

ConceptDescription
Product TypeProduct Types are assigned to Products and to Fund Accounts. When a product is purchased, funds are deposited into the bank associated with the Fund Account to which you assigned the Product Type.
Product Types are set up in System Settings > School Store > Product Types.
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Screenshot or the Product Type editor.
Fee TypeFee Types are created and modified in the Fee Type dictionary in the Core Attribute Dictionary: System Settings > Custom Data and Links > Core Attribute/Dictionary. Fee Types are assigned to Fees and Fund Accounts. Once a Fee Type is selected for a Fund Account, you cannot select the same Fee Type for a second Fund Account at the same school.
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Screenshot showing how Fee Types are added to the Attribute Dictionary.
Tip: Product Types and Fee types are not unique for each school. Once a Product type or Fee type is added, it is available for every school in the district.


Products and Fees

ConceptDescription
ProductProducts are items that you can sell in the School Store or the Public Store. Products are set up using the Product progress tracker in School Store > Product Inventory > General Product
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Screenshot showing where Product Types appear when setting up a product. The Product Type field is highlighted.
FeeFees are any amount of money that needs to be paid. Fees are created and maintained by each school independently; however, there may be some fees that are entered and maintained by the district. Fees are set up in Fees > Setup > Fees. 
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Screenshot showing where Fee Types appear when creating a new fee. The School and Fee Type fields are highlighted.
Tip: Product Types can be assigned to multiple Products and Fee Types can be assigned to multiple Fees.

Fund Accounts

Screenshot showing how Product Types and Fee Types are tied to a Fund Account.

ConceptDescription
Fund AccountFund Accounts identify which bank account is used for each Fee and/or School Store Product. Fund Accounts are set up in System Settings > Payments > Payments Setup.
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Screenshot showing how Fee Types and Product Types are assigned to a fund account using the Payments Setup tool.

Bank Accounts

Screenshot showing how Fund Accounts are assigned to a Bank Account.

ConceptDescription
Bank AccountsBank Accounts inform the payment vendor and Campus Payments which transactions apply to which bank account. In Campus Payments, the Bank Account ID is the unique district-defined name used to distinguish different accounts. Districts are encouraged to create account names which describe the bank account's owner, location, or department; e.g., District, Elementary School, Food Service, etc.
Bank Accounts can be owned by the district or by individual schools. If a Bank
If the Bank Account is owned by the...Then...
Districtschools cannot select the bank account when setting up Fund Accounts.
Schoolyou can select which school(s) are assigned to the bank account.