ASSA Low Income Out of District

Tool Search: ASSA

The ASSA Low Income Out of District Extract reports out-of-district students designated as low-income.

Screenshot of an example of the ASSA Low income Out of District report editor.ASSA Low Income Out of District Editor

Report Logic

Students meeting the following criteria report:

  • The student has active enrollment on or between the prior and effective reporting dates on the editor.
  • The student is marked as ODL in the Sent/Received Student Category.

Report Editor

Field

Description

Extract Type

Determines which ASSA extract generates. For this instance, choose Low Income Out of District.

Effective Date

Entered date is used to return students actively enrolled as of that date. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Prior Reporting Date

Entered date reflects the date the extracts were reported last year. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Format

Determines how the report displays

  • State Format (CSV w/header): Use when submitting the report to the state department.  
  • HTML: Use when reviewing student data before submission.

Calendar Selection

At least one calendar needs to be selected to generate the extract.

Generate the Report

  1. Select Low Income Out of District from the Extract Type dropdown list.
  2. Enter an Effective Date (defaults to the current day) in mmddyyyy format or by clicking the calendar icon and selecting a date.
  3. Enter a Prior Reporting Date in mmddyyyy format or by clicking the calendar icon and selecting a date.
  4. Select the Report Format in which you wish to generate the report.
  5. Select at least one Calendar from the list of options.

Screenshot of an example of the CSV format of the ASSA Low Income Out of District report.Low Income Out of District - State Format (CSV w/header)

Screenshot of an example of the HTML format of the ASSA Low Income Out of District report.Low Income Out of District - HTML Format

Screenshot of an example of the DOCX format of the ASSA Low Income Out of District report.Low Income Out of District - DOCX Format

Report Layout

Data Element

Description

Location

Sent County or Misc

Identifies the County from which the student was transferred.



Alphanumeric, 25 characters

Enrollments > ASSA Reporting Fields > Sent/Received County or MISC



Enrollment.sentReceivedCounty

Student Category

Indicates the reason the student was sent/received. Will report as ODL.


Alphanumeric, 3 characters

Enrollments > ASSA Reporting Fields > Sent/Received Student Category


Enrollment.sendRecievedStudent

SID

The unique ID assigned to the student by the state.


Numeric, 10 digits

Census > Demographics > State ID



Person.stateID

Student Last Name

The student's legal last name.



Alphanumeric, 50 characters

Census > People > Demographics > Person Information > Last Name


Identity.lastName

Student First Name

The student's legal first name.



Alphanumeric, 30 characters

Census > People > Demographics > Person Information > Last Name


Identity.firstName

ASSA Enrollment Category

Identifies the student's ASSA Enrollment Category.


If Match Grade Level is selected, the State Grade Level Code reports the ASSA Enrollment Category value. State Grade Levels 01-12 report as Grade 1-Grade 12.


Alphanumeric, 25 characters

Enrollments> ASSA Enrollment Category


Enrollment.assaEnrollmentCategory

FT or Shared Time

Indicates if the student is full-time or shared time.


Alphanumeric, 2 characters

Enrollments > State Reporting > Shared Time



Enrollment.sharedTime

Free or Reduced Meal

Indicates if the student is enrolled in a free or reduced meal program. Reports as one of the following:

  • F: Free
  • R: Reduced
  • N: Paid/Non-reimbursable

Alphanumeric, 1 character

FRAM > Eligibility > Eligibility


POSEligibility.eligibility