Academic and Graduation Programs (State Edition)

Tool Search: Academic and Graduation Programs

The State Edition Academic and Graduation Programs tool gives State Edition Users (e.g. Curriculum Directors) more functional options to manage their State Academic/Graduation Plans and publish them to districts. These options facilitate standardization of plans for students in a state.

This tool is currently only available in North Carolina.

State Edition View vs. District Edition View

The tools at the State and District level have similar capabilities, with the following exceptions:

When creating new programs...	State Edition View	District Edition View
Users creating programs at the State level do not see the School and Flagged fields in Program Details. Users creating programs at the State level do not currently see the Course Plan Template tab
Credit Groups have to be created at the State Level for Academic and Graduation Programs District Level users have to map their credit types to State Defined credit types in order to use State Level Academic and Graduation Programs. (Districts cannot assign a program to a student if mapping is not properly completed.)
To set Credit Requirements at the State level, a school must be selected from the context menu. Selecting any school displays the Credit Requirements grid, along with the State grade levels. When the associated program is published, it publishes to all districts, not just the school that was selected. Credit Requirements set at the State level translate to local credit groups and types based on the District's mapping.

After a State Managed Program has been published to Districts:

Users at the District level...	District View
Cannot change information on any tabs for a Program pushed down from the State (accessibility features will let non-sighted users know when a field is read-only) Cannot populate School and Flagged fields in Programs pushed down from the State Cannot change compound requirements set by the State Can see and populate the Course Plan Template tab on Programs pushed down from the State
See "State Managed" in the summary information indicating when a State Managed program was published or modified.
Verify that Credit Groups and Types are properly aligned and mapped.

See the Academic and Graduation Programs Tool Rights and Course Management Tool Rights articles for information on rights needed to use this tool.

State Managed Academic and Graduation Programs

Create State Managed Program

See the core articles detailing how to Add an Academic Program, Add a Graduation Program, and Manage Existing Programs for instructions regarding how to create and maintain these programs.
State level users will not see the Course Plan Template tab. State Managed programs will not include Course Plan Template information.

Publish to Districts

Select Publish to Districts to publish all programs to all districts, or use Filter to narrow results to specific programs to be published.
Select Publish to publish the selected programs to all districts.
A notification will be sent to the Message Center for District Edition users with appropriate tool rights.

Message Center - District Edition Users

When programs are published to districts, a notification is sent to the Message Center at District Edition. A quartz job runs overnight and sends the message to the District Edition users who have appropriate tool rights. District users will need tool rights to Academic and Graduation Programs as well as Course Management if they are to get Message Center messages about updates.

The notification is considered a State Notification and looks similar to this. Navigate to the Academic and Graduation Programs tool, then filter by published date to find and review the program(s) that changed.

Screenshot of the State Notification Processes messages, showing the Academic Program updates. Message Center - State Notifications

State Edition Credit Groups

Users at the State Level can choose to create Credit Groups and publish them to districts. In order to use Programs that the State publishes down to District level, districts will need to map their local credit types to the state credit types. See the Credit Groups article for more information.

Things To Remember:

Deleting a credit group at the state level deletes the mapping at the district level.
Districts will not be able to delete a credit group that is in use (transcripts, etc.)