• Home
  • Student Information
  • Student Information Reports
  • State Enrollment Verification Report

State Enrollment Verification Report

Tool Search: State Enrollment Verification Report 

This report allows a district to compare its local student enrollment data to that existing at the state level. It should be generated regularly to promote early identification of gaps and inconsistencies in student enrollment data.

Comparing this report's results with those of the State Person Identity Verification Report may help in troubleshooting enrollment issues, as proper person/identity syncing is a precursor to enrollment syncing.

screenshot of the state enrollment verification summary

This report is only applicable to users who operate at the district level of a Campus State Edition product.

A BIE-specific report exists. See the State Enrollment Verification Report (BIE).

The State Enrollment Verification Report layout includes the option to generate three sets of data for comparison:

  • Enrollment data existing at the district level, but not at the state level
  • Enrollment data existing at the state level, but not the district level
  • Enrollment data existing at both the district and state levels, but containing inconsistencies or mismatched information

A summary of the number of enrollments for each of the three data sets will also be returned.

Data within this report is also available within the Verification tool of the Data Interchange folder.

Report Logic

The logic used to generate results for this report is the same logic used for the Resync State Data Tool (District).

The report identifies people who have a district enrollment record that would sync to the state if a resync were performed. Identification of missing/incorrect records is based on students' enrollmentGUID.

Report Editor

The report options page is broken into four areas that control the data sets returned by the report.

Option Description
Select Which Enrollments To Include
Indicates which enrollments are included in the report.
To compare local enrollment records with the enrollment records at State Edition:
  1. Verify that the Selected School Year field reflects the proper year for the reportIf reporting on the 2018-19 school year, 2019 should be displayed in field. This field auto-populates with the ending year of the school year selected in the Year field of the current user's Campus toolbar.
  2. Select the School(s) to include in the the report results. Select multiple schools by holding the CTRL key while clicking, or select the All Schools options to select all schools within the district.
  3. Select the State Grade level(s) to include in the report.Select multiple grade levels by holding the CTRL key while clicking, or select the All Students options to select all students, regardless of grade level.
The grade levels list is based on the state grade levels that have been mapped to district grade levels. The local district grade levels must be mapped to the same state grade code at both the district and state levels for report totals to be accurate.
Exclude Enrollments Matching Any Of These Additional Criteria

Indicates which of the following options are excluded in the report. Marked options filter out those enrollments.

Click here to expand...


Select The Enrollment Fields To Compare Between District And State Edition

Indicates which student enrollment information is included in the report. This section of the report pulls from values of fields on the student Enrollments tool.

Click here to expand...
Report Display Options

Determines the information to display on the generated report:

Click here to expand...
Report Format
Selection determines the desired format for the report - PDF, CSV or DOCX.

Generate the Report

Data on this report is queried and presented in the report; it is not stored in the database.

  1. Select the enrollments to include by selecting the School Year,Schools and State Grade levels.
  2. Mark which enrollment information to exclude from the report.
  3. Mark which enrollment information to include in the report.
  4. Select the desired Report Display Options.
  5. Select the desired format of the report.
  6. Click the Generate Report button. The report displays in the selected format.

For the PDF and DOCX formats, If the Show Summary Totals checkbox was marked, the first page of the report is a summary page, containing data error totals. The subsequent pages of the report will contain details on mismatched data.

screenshot of the enrollment verification report.Image 2: District Summary Totals

screenshot of the enrollment verification report in PDF format.Image 3: PDF Example

screenshot of the enrollment verification report in CSV format.Image 4: CSV Example

screenshot of the enrollment verification report in DOCX format.Image 5: DOCX Example