The Health Module is used to document student health information. This study guide demonstrates how to set up lists used to record and track vaccine exemptions and compliance, health conditions and treatments, medication types and forms, and information recorded during a health office visit.
For an overview of all available videos related to Health administration set up, see the Health Administration Tools Video Series directory.
Vaccination Tracking
Vaccine Exemptions
Districts may create a list of acceptable reasons for waiving immunization requirements.
Tool Search: Vaccine Exemptions
The Vaccine Exemption tool allows for the entry of acceptable reasons for waiving a student's immunization requirement. The most common forms of vaccine exemptions include medical and religious waivers, though other exemptions may be created.
Vaccine Exemptions Setup
A district may define its own exemptions; however, doing so may affect state reporting.
Exemptions displays in health reports and on a student’s Immunizations tool. Exemptions may be added to any existing vaccine. When the vaccine is not required, it does not need an exemption assigned to it.
Add New Exemptions
- Select the New button from the action bar. The Vaccine Exemption Detail editor displays.
- Enter a Code for the exemption.
- Enter a Name for the exemption.
- Enter a Seq(uence) to specify the order in which this exemption displays in the list of exemptions. This is the order on the Vaccine Exemption editor and in the Waiver dropdown field of the student’s Immunization tool.
- Optional: Enter a Start and End Date for the exemption.
- Optional: Mark the Require Expires Date checkbox to make the exemption expiration date required on the student's Immunizations tool.
- Flag the checkboxes of the vaccines for which the exemption may apply.
- Click the Save button when finished.
When an end date has been entered for a vaccine exemption, that option displays in red text when the exemption end date is past when Entering a Vaccine Waiver for a student. When a student already has a waiver assigned to them and an exemption end date is added and past, the name of the waiver and the date of the waiver display in red on the student's Immunizations tool.
Expired Waiver Exemption
Previous Versions
Vaccine Exemptions [.2303 and previous]
Compliance Labels
Compliance labels are used to indicate whether or not a student's immunization status is considered compliant.
Classic View: System Administration > Health > Compliance Labels
Search Terms: Compliance Labels
Compliance labels are state-specific and are pre-populated by Infinite Campus. If a district must add new compliance labels, it should do so before creating actual immunization rules and conditions.
Compliance Labels tool
Compliance Labels
The Compliance Label tool does not set or calculate compliancy results; it merely populates the list of compliance labels available for selection when creating immunization rules.
This section is not applicable to states with hard-coded immunizations, as new vaccine rules cannot be created; therefore, compliance labels cannot be modified or assigned.
Create New Compliance Labels
- Click the New icon on the action bar.
- Enter a Name for the compliance label. This will be the status available for selection in the Compliance Label field of the Immunization Rule Detail editor of the Vaccines tab. It will also display as a label on a student’s Immunizations tab.
- Enter the Seq(uence), or the order of this item, as it should display in the Compliance Label dropdown field of the Immunization Rule Detail editor of the Vaccines tab.
- If the compliance label is a non-compliant status, flag the Non-Compliant checkbox.
Any compliance label with this checkbox marked will display the compliance label in red font (indicating a warning, commonly used for non-compliance) on a student’s Immunizations tab. Otherwise, if this checkbox is NOT marked, the compliance label will display in green font (commonly used to indicate compliance, exemptions, grace periods or no requirements). See the Viewing Student Compliance section of this document for more information.
Compliance Labels Assigned to Rules
Existing compliance labels populate the Compliance Label dropdown field of the Immunization Rule Detail editor. Each rule requires a compliance label to be selected from the dropdown list to indicate how the rule and its conditions should be applied to students.
Compliance Label Assigned to Vaccine
Student Compliance
Compliance labels provide a visual indication of a student’s compliance status related to a vaccine. The label that displays for a student is determined by the compliance calculation and the compliance label assigned to the rule.
Compliance labels are displayed for the required vaccines listed in the student’s Immunization Summary editor.
Student Compliance Display
Compliance labels listed in the editor will display in red or green font.
- Red font indicates the student is NOT compliant with a vaccine requirement.
- Green font indicates the student is any status other than non-compliant, as indicated (e.g., "Compliant," "No Requirement," "Exempt," "In Grace Period").
Compliance labels will also display in Health reports (not color-coded).
Conditions And Treatments
Health Conditions
Health conditions are conditions or diseases students may have that a school may be tracking. Health conditions can be linked to approved medications and treatment that are also being tracked in Campus.
Tool Search: Conditions
The Conditions tool lists all medical conditions that have been reported for a student at the school. From this tool, users are able to view or delete current conditions or create a new condition for a student. This tool also allows users to enter treatment information on a condition and establish a schedule for when treatment(s) should occur.
Health Conditions Tool
The Health Condition/EMT symbol only displays next to the student's name throughout Infinite Campus if the following is set:
- The System Preference Flag Health Conditions is set to Yes.
- The Condition in the Condition List is marked as flagged.
- The Health Condition assignment for the student is marked as flagged.
Health Condition Symbol
Conditions and treatments can be added for a student AFTER the Condition List and Treatment List are populated in System Administration.
Health Conditions and Treatments are often entered together. The Student Health interface combines the entry of conditions and the entry of treatments for complete health information on a student.
Conditions are entered into Campus with a Code and Description. The International Classification of Diseases (ICD) medical coding system and/or district created codes and descriptions can be entered. Add a Condition for a student using the Code Search or the Description Search box located in the top right corner and activated by selecting the magnifying glass icon. Conditions not previously entered in System Administration can be entered using the Code and Description fields.
Health Condition Fields
Health Condition Fields
The following table defines the available data elements on the student's Health Condition.
| Field | Description |
|---|---|
Code Search | Search field used to return codes associated with a health condition. Conditions which are not marked as Active in the Condition List do not display in this search. |
Description Search | Search field used to return health descriptions associated with a condition. Conditions which are not marked as Active in the Condition List will not appear in this search. |
Code | Code associated with a health condition. |
Description | Description of a health condition. Conditions no longer marked as "Active" in the Condition List will be labelled as INACTIVE. |
Start Date | Date the health condition was first assigned to the student. This start date is the date the school became aware of the condition, not when the student was diagnosed with the condition. |
End Date | End date of the health condition. Ended conditions display in red with the start/end dates. |
Status | Indicates the status of the Health Condition. Default values are as shown, but they can be modified in the Attribute/Dictionary.
|
Initials | Initials of the individual entering the health condition. |
| Referring Provider | |
| Link to Person | This dropdown is populated with active providers set up in the Referring Provider tool. The Name field auto-populates with the person's name after selection in this dropdown. |
Name | Name of the student's provider. This information is used in conjunction with Medicaid billing services. |
Phone | Phone number of the provider. |
| Credential Suffix | An abbreviated name of the provider's health credential. |
| NPI Number | The person's National Provider ID. This is a unique 10-digit number for every medical provider across the nation. |
| NPI Enum Date | The date the NPI was assigned. |
| Primary Taxonomy | The code that identifies the provider's specialty. |
Flag | Indicates the health condition can be marked to appear next to the student's name. This is selected when a flag displays next to the student’s name in the header row. The condition start and end dates determine when the icon displays. |
User Warning | Tool tip that displays when the EMT symbol is hovered over. This field is required when the Flag checkbox is marked. |
Instructions | Detailed guidance on how to handle the student when the health condition affects the student during the school day. When the health condition is flagged, the Instructions display when the EMT symbol is clicked |
Comments | Additional comments related to the health condition. |
Health Condition Flags
New Medical flags cannot be created. New flags are only available for districts who created flags prior to 2010.
If a student has more than one condition that is flagged, only one EMT symbol will display. All user warnings will be listed in one hover box. Health Condition flags that display as an EMT symbol are not the same as medical flags that may also be created.
As previously mentioned, the EMT symbol will only appear if the following is set:
- The System Preference Flag Health Conditions is set to Yes.
- The Condition in the Condition List is marked as flagged.
- The Health Condition assignment for the student is marked as flagged.
Medical flags display when:
- The school or district has created a flag called medical.
- The Medical flag is assigned to the student.
For more information about the condition, users can click the EMT symbol, which will display descriptions, the entered user warnings and any entered instructions in a pop-up window.
Health Condition Flag
Print Health Conditions
Click the Print button to display a list of the student's conditions. The report can be generated as either a PDF or DOCX format.
Print Health Condition Summary Modal
For reports with more detail, see the Health Condition Summary report or the Health Condition Alerts report.
Health Condition Report Example
Enter a New Condition
- Select the New Condition icon in the action bar at the top of the Conditions tool.
- Enter the name of the condition within the Description Search field. Clicking the magnifying glass icon will search for matching International Classification of Diseases (ICD) entries. Matching entries will appear in blue text.
- Select an entry to load both the description and ICD code.
- Enter the Start Date by typing the date in mmddyy format or by clicking the calendar icon and selecting the date.
- An End Date should be entered if the condition is no longer being tracked or has been resolved.
- Enter the initials of the user entering this data within the Initials field.
- When applicable, select the provider name from the Link to Provider dropdown.
- Enter the name of the doctor who diagnosed this condition within the Name field.
- Enter the Phone number, when available.
- Enter the provider's Credential Suffix.
- Enter the provider's NPI Number.
- Enter the NPI Enum Date in mmddyy format, or click the calendar icon to select a date.
- Enter the Primary Taxonomy.
- Select the Display Flag checkbox.
This checkbox may only be chosen if the condition is marked as able to be flagged in the Health Conditions list in System Administration. If the chosen condition is not able to be flagged, a warning will appear upon selection of the checkbox, noting the condition is not able to be flagged.
- Enter a User Warning comment. This comment will appear when the flag is hovered over by a user.
- Provide Instructions for the condition.
- In the Comments field, enter any additional information related to the condition as needed.
- Select the Save Condition button when finished. The condition will display in the Health Conditions section.
End Health Conditions
- Select the Health Condition that should be ended.
- Enter an End Date for this condition.
- Change the Status to be R: Resolved.
- Click the Save button when finished. The health condition that is ended will display in the Health Conditions window in red text with the start and end date of the condition, indicating it has been ended.
Ended health conditions display AFTER active health conditions.
Entered dates are considered active through the end of that day. For example, if a condition was ended on November 11, 2014, the condition appears active until midnight on November 11. On November 12, the condition is considered ended.
End Dated Health Condition
Add a Treatment to a Health Condition
A Treatment record should document the nature of what needs to be done each time the student receives the treatment. When the treatment is actually provided, it should be entered in a Health Office Visit.
See the Treatment List or the Health Office Visits documentation for additional information.
Treatment Detail
Health Condition Treatment Data Elements
The following table defines the available data elements on the student's Health Condition Treatment.
Data Elements | Description |
|---|---|
Code Search | Search field used to return codes associated with a treatment for the health condition. |
Description Search | Search field used to return health descriptions associated with a treatment for the condition. |
Code | Code associated with a treatment for the health condition. |
Description | Description of a treatment health condition. |
Start Date | Date the treatment was first assigned to the student. Dates determine whether the treatment appears in the Health Office Visits tool. |
End Date | End date of the health condition treatment. Dates determine whether the treatment appears in the Health Office Visits tool. |
| Status | Indicates the status of the Health Condition. Default values are as shown, but they can be modified in the Attribute/Dictionary.
|
Initials | Initials of the individual entering the health condition treatment. |
Comments | Additional comments related to the health condition treatment. |
Enter a New Treatment
- Select an existing condition from the student’s Health Conditions list.
- Select the New Treatment button at the top of the Conditions tab. This will link the treatment to the selected condition.
- In the Code Search or Description Search field, enter a code or description of the treatment and click the magnifying glass icon to search for matching entries. Matching entries will appear in blue text. Selecting an entry will auto-populate the Description and Code fields. A Code and Description that are not in the Treatment List can also be entered.
- Enter the Start Date by typing in the date in mmddyy format or by clicking on the calendar icon and selecting the date.
- Enter an End Date to indicate when the treatment is no longer needed if applicable.
- Enter a Status if applicable.
- Enter the initials of the user entering this data within the Initials field.
- In the Comments box, enter any pertinent information related to the treatment.
- Select the Save button when finished.
When a selected treatment description contains special characters (quotation or question marks), a warning message displays indicating such. Modify the description to remove those special characters to allow saving.
Enter Health Condition Contact Records
Once a condition is entered and a treatment for that condition is entered, a Contact record can be added each time the health staff contacts the student or parent about the condition or treatment. The Treatment must be selected in order to display the New Contact button.
Health Condition Contact Detail
Enter Contact Records
- Select the New Contact icon from the action bar. A Contact Detail editor displays.
- Enter the Date of the contact.
- Select the staff person who made the contact from the Handled By dropdown list. Staff in this list have the Health checkbox marked on their District Assignment record.
- Enter Comments about the contact.
- Click the Save button. The contact record displays underneath the Treatment record.
If the staff person who handled the contact ends their district assignment at the school, the staff person's name still displays in the field but displays the start and end dates of the Assignment. This allows historical tracking of entered data for the student's health record.
Schedule Health Office Appointments
After a treatment has been linked to a condition, a user can attach appointments to the treatment. Both single and recurring appointments can be assigned. Users can determine the frequency of recurring visits.
Users must have calendar rights to the calendar selected to schedule Health Office appointments.
Schedule Appointments
Add Scheduled Appointments
- Select an existing Treatment in blue from the Health Conditions editor.
- Select the Schedule Appointments button. This will link the appointment schedule to the treatment.
- Enter the Date by typing it in mmddyy format or by clicking the calendar icon and selecting the date. This date is when the appointment was first scheduled. It defaults to the current date.
- Enter in the Appointment Time and click the Add button to attach the appointment time to the date. To add multiple appointment times to a scheduled appointment, simply enter in the appointment time and press the Add button. Users may also delete specific appointment times by selecting the black X located to the right of the appointment time(s).
- Select the occurrence of the scheduled appointment (i.e. Single Appointment, Daily, Weekly, Monthly).
- Place an end date on the recurring appointment by selecting the Repeat Until Date radio button and entering the date in mmddyy format or by using the calendar icon and selecting the date.
- To limit the number of times the appointment should occur, select the Repeat Times radio button and enter the desired number.
- Enter any additional information within the Comments field.
- Select the Save Schedule button when finished.
The Health Office Visit Scheduler displays a warning message when users schedule appointments that fall on a non-instructional and non-attendance day if the scheduling frequency is Weekly or Monthly. The warning message allows users to view the date(s) of the appointment(s) that could not be scheduled.
Users cannot create treatment appointments that extend past the End Date for a Treatment or for inactive Treatments.
Cancel Scheduled Appointments
- Select the existing Treatment in blue from the Health Conditions editor.
- Select the Cancel Future Appointments icon. This will cancel all future appointments linked to this treatment. Future appointments are unsaved appointments on the cancel date and later. Previously scheduled appointments can also be canceled by selecting the checkbox at the bottom of the Schedule Appointments editor when creating new appointments.
- Enter the date in mmddyy format or by clicking the calendar icon and selecting the date.
- Click the Save button when finished. This will cancel all unsaved appointments scheduled on or following the date entered.
Future appointments are not automatically cancelled when a student’s enrollment ends.
Manage Condition Documents
The Conditions tool allows you to store, manage, and view all condition/health-related documents associated with the selected person.
Upload a New Condition Document(s)
- Click the Documents button. A separate window will appear, containing an Upload Document button and the Documents List.
- To begin uploading a new document, click the Upload Document button and select Add Files.
- Locate the file on your local hard drive or network and click OK.
- The file will appear in the Upload Documents list. From here you can add a Description (optional), see what tool will be associated with the file, and the size of the file.
- Mark the checkbox in the left-hand corner to agree to the terms of the Infinite Campus Acceptable Use Policy (as well as any district-mandated policies).
- Click Upload. The file is now uploaded and attached to the student where it can be accessed at any time.
Upload Condition Document
Delete or Edit an Existing File
When you need to delete the file, click the X (
) next to the file needing deletion.
When you need to edit file details, click the pencil icon (
) next to the file. The Edit Document editor will appear, allowing you to edit the file name, description, or replace the file.
Delete Condition Document
Previous Versions
Conditions [.2319 and previous]
Treatments
Districts may maintain a coded list of treatments students receive for heath conditions.
Tool Search: Treatment List
The Treatment List is used to track the treatments that students receive when they visit the Health Office. This list is simply the name of the treatment and a code. This code can be a district-defined listing or based on state approved treatments.
Treatment List
Workflow of Treatments
After Conditions and Treatments are entered in System Administration, and Conditions are assigned to students on their Conditions tool, Treatments are assigned to those conditions. For students who receive treatments on a regular basis for ongoing conditions, treatment Health Office Visits can be scheduled. All active treatments for a student are available for selection on a Health Office Visit.
Create Health Treatments
- Select the New button. The Health Treatment List Detail editor will appear below.
- Enter a code for the treatment within the Code field. This code can be a state code for a certain treatment, a district code, or a number that comes from a health dictionary. It can be alphanumeric up to 10 characters.
- Mark the Active checkbox to make the treatment available to link to conditions.
- Enter a description of the treatment in the Description field. This description can be up to 50 characters. It cannot contain special characters like quotation marks or question marks.
- Select the Save button when finished. The new treatment displays in the Health Treatment List table.
Referring Providers
Health Referring Providers are those individuals who provide medical services for the student. This tool is used to track and collect data for medical referring providers and those providers setup using this tool are used to populate provider information on a student's Health Conditions tool.
Classic View: System Administration > Health > Referring Provider
Search Terms: Referring Provider Setup
Health Referring Providers are those individuals who provide medical services for the student. This tool is used to track and collect data for medical referring providers and those providers setup using this tool are used to populate provider information on a student's Health Conditions tool.
Referring Provider Setup
Referring Provider Fields
| Field | Description |
|---|---|
| Link to Person | This dropdown is used to connect the manually entered person to a Census record. The Name field auto-populates with the person's name after selection in this dropdown. |
| Name Required | The first and last name of the person. Names can be manually entered and/or modified after auto-population. |
| Agency | The agency of the person. |
| Address | The street and number of the person's address. |
| City | The city portion of the person's address. |
| State | The state portion of the person's address. |
| Zip | The zip code portion of the person's address. |
| Phone | The phone number for the person. |
| Active | Indicates the person is an active service provider. |
| NPI Number | The person's National Provider ID. This is a unique 10-digit number for every medical provider across the nation. |
| NPI Enum Date | The date the NPI was assigned. |
| Credential Suffix | An abbreviated name of the provider's health credential. |
| Primary Taxonomy | The code that identifies the provider's specialty. |
Add New Referring Provider
- Select the New button from the Referring Provider tool. A Provider Detail screen displays to the right of the Providers List.
- When the person is currently a district employee and has the Health checkbox marked on the District Assignment tool, select the person's name from the Link to Person dropdown list. The information associated with that person auto-populates.
- When the person is not currently a district employee, enter the Name of the provider.
- Enter the Agency Name of this provider.
- Enter the Address, City, State, Zip code and Phone number of the person.
- Mark the Active checkbox. This selection indicates the provider is currently active and can be selected as a Medicaid provider.
- Enter the NPI Number.
- Enter the NPI Enum Date in mmddyy format, or click the calendar icon to select a date.
- Enter the Credential Suffix.
- Enter the Primary Taxonomy.
- Click the Save button when finished. The service providers displays in the Provider list.
Tool Rights
See the Health Tool Rights article for additional information.
Medications
Medication Names
Districts can create a list of medication names that appear for use in dropdown lists when staff record student health information.
Classic View: System Administration > Health > Medication Name
Search Terms: Medication Name
The Medication Name tool allows districts to create medication names that populate dropdown lists used by the health staff when recording student health information. A medication is recorded by health staff when students or parents/guardians bring medication to the school’s health office for disbursement during school hours. Any medication that is prescribed to students must be entered here in order for the health office to properly manage the medications.
Medication Name tool
Medication Names are chosen when adding a medication record to the student's Medications tool and then available for selection when adding a record to the Health Office Visits tool.
Add Medication Names
- Select the New button. The Medication Name Detail editor will appear below the Health Medication Name Editor.
- Enter the Medication Name in the Detail editor. This can be the generic name or the actual name of the drug, whichever pattern is best understood and used by the Health Office Staff.
- Select the medication category from the Classification dropdown (optional).
- Mark the Medication as Active, so it can be entered on the student's Medications tool.
- Select the Save button when finished. The new medication displays within the Health Medication Name Editor.
Delete Medication Names
- Select the Medication Name from the Health Medication Name Editor. The Medication Name Detail editor will appear below the Health Medication Name Editor.
- Click the Delete button.
- A prompt will appear asking to confirm deletion of the medication name. Select OK. The medication will be deleted.
If a medication has been recorded for a student, the record cannot be deleted. Instead, mark the medication option as Inactive.
Mark a Medication Name as Inactive
- Select the Medication Name from the Health Medication Name Editor. The Medication Name Detail editor displays below the Health Medication Name Editor.
- Unmark the Medication as Active.
- Click the Save button when finished. The new medication will still be in the list of medications for possible re-activation at a later time, but will appear not bolded and at the end of the list of active medication names.
A medication assigned to a student that is now marked Inactive will not be removed from the student's Medications tool.
Medication Name Editor - Active Checkbox
Medication Forms
Medication Forms are physical forms in which a medication can be administered.
Classic View: System Administration > Health > Medication Form
Search Terms: Medication Form
The Medication Form tool allows districts to define the physical forms of medications given to students. Because medication can come in several different forms, this area allows a district to define what form the medication was provided in. This information is recorded by health staff and can be viewed from a student’s Medication tool.
Medication Form Tool
Create New Medication Forms
- Select the New button. The Medication Form Detail field will appear below the Health Medication Form Editor.
- Enter the Medication Form Name. All forms of a medication should be entered. It is possible a medication may come in liquid, caplet or capsule.
- Mark the Medication as Active, so it can be entered on the student's tool.
- Select the Save button when finished. The new medication form will appear within the Health Medication Form Editor.
Delete a Medication Form
- Select the Medication Name from the Health Medication Name Editor. The Medication Name Detail editor will appear below the Health Medication Name Editor.
- Select the Delete button.
- A prompt will appear asking to confirm deletion of the medication form. Select OK. The medication form will be deleted.
If a medication form has been recorded for a student, the record cannot be deleted. Instead, mark the medication option as Inactive.
Mark a Medication Form as Inactive
- Select the New button. The Medication Form Detail editor will appear below the Health Medication Form Editor.
- Unmark the Medication Form as Active.
- Select the Save button when finished. The medication form will still be in the list of medication forms for possible re-activation at a later time, but will appear not bolded and at the end of the list of active medication forms.
A medication form assigned to a student that is now marked Inactive will not remove the medication record from the Medications tab.
Inactive Medication Form
Health Office Visits
Several different types of information can be recorded when documenting student visits to the Health Office.
Complaint Types
Complaint Types are used to describe the reason a student has come into the health office.
Classic View: System Administration > Health > Health Complaint Type
Search Terms: Health Complaint Type
The Health Complaint Type editor allows the entry of complaints a student might have when coming to the health office, as part of the triage of events. Health complaints can be associated with a health intervention and observation.
This editor also allows districts the ability to link observation and intervention types to specific complaints. When the health office staff selects a complaint on the Health Office Visits, a list of Observation Types and Intervention Types also display.
Health Complaint Type tool
Health Complaint Workflow
When entering a Health Office Visits record, health office staff can select the Add Complaint icon. This opens a complaint editor where the health staff can select the Complaint of the student and enter comments. Based on the selected complaint, health staff observations and interventions associated with the complaint are available when selecting the Add Observation icon or Add Intervention icon.
Health Office Visits Complaint View
Add a New Complaint Type
- Select the New icon near the top of the tab. The Complaint Type Detail, Observation Types and Intervention Types boxes will appear to the right of the Health Complaint Type Editor window.
- Enter the Name of the complaint type.
- Mark the Active checkbox to have the complaint type populate dropdown lists used for student health records. If a user decides not to mark the Active checkbox, the complaint type will still exist within the system; however, it will not populate on student health dropdown lists. This option is useful when editing existing complaint types and choosing to remove them from dropdown lists without removing the information from the system.
- Observations may be linked to the complaint type by selecting the dropdown list and choosing the appropriate type. To link additional observation types to the complaint type, click the Add Observation Type button. To remove an observation type, select the X, located to the left of the dropdown list.
- Interventions can also be linked to the complaint type by selecting the dropdown list and choosing the appropriate type. To link additional intervention types, click the Add Intervention Type button. To remove an intervention type, select the X, located to the left of the dropdown list.
- Once finished, select the Save icon. The complaint type will appear within the Health Complaint Type Editor window.
Health Complaint Types are used to record why a student has come into the Health Office.
Observation Types
Health observation types are used to note symptoms or other details observed in relation to a student's health complaint.
Classic View: System Administration > Health > Observation Types
Search Terms: Observation Types
The Health Observation Type tool allows the creation of pre-defined observations used for student health complaints. These observations are assigned to a student through the Health Office Visits and are used in directing nurses to document specific observations during a health office visit.
Health Observation Types
Health Observation Types Detail and Items
When adding a new observation type, two editors display. The first, Health Observation Detail, is like a group to which the Health Observation Type Items belong. In the image above, wheezing is part of the Allergy detail. A student may arrive to the health office with wheezing. Wheezing can occur for several ailments, and it may be a symptom assigned to many different details. The observation type items aid the nurse in determining the reason for the symptom.
Add a Health Observation Type
- Select the New Observation Type icon. The Health Observation Type Detail and Health Observation Type Items editors will appear.
- Enter the Name of the observation type detail.
- Mark the Active checkbox to have the observation type appear on dropdown lists found within the Health Office Visits. This allows the type to be chosen in the Health Office Visits tool.
- Mark the Display for Unlinked Complaints checkbox if the observation type is meant to be available for Complaints that have no Observations linked to them.
- Enter the name of the observation type item within the Name field. This field is used to further specify options for an observation. To add additional observation type items, click the Add Observation Type Item button.
- Mark the Active checkbox to have the item appear on dropdown lists found within the Health Office Visits.
- Select the Save icon when finished. The new observation will appear within the Health Observation Type editor.
Health Office staff use Observation Types to describe what they observe while assessing students' health complaints.
Intervention Types
Intervention types are used to indicate action taken to address a student's health complaint.
Classic View: System Administration > Health > Intervention Type
Search Terms: Intervention Type
The Intervention Type editor is used by districts to enter a health intervention for student health conditions. These interventions are assigned to students through the Health Office Visits and are useful in directing nurses in appropriate care.
Health Intervention Type
Health Intervention Type Workflow
After adding the Complaint to the Health Office Visit entry for a student, add an Observation or just add an Intervention. The Item type item is displayed after the intervention name.
Health Intervention Selection on Health Office Visits
Add an Intervention Type
- Select the New Intervention Type icon. The Health Intervention Type Detail and Health Intervention Type Items editors will appear.
- Enter the Name of the intervention type detail.
- Mark the Active checkbox to have the intervention type appear in dropdown lists found within the Health Office Visits tool.
- Mark the Display for Unlinked Complaints checkbox if the intervention type is meant to be available for Complaints that have no Interventions linked to them.
- Enter the Name of the intervention type item. This field is used to enter supplies, treatments and other items used to complete the intervention. To add additional intervention type items, click the Add Intervention Type Item button.
- Click the Active checkbox to have the item appear on dropdown lists found within the Health Office Visits tab.
- Select the Save icon when finished. The intervention type will appear within the Health Intervention Types editor.
Health Office staff use Intervention Types to describe actions taken to address students' health complaints.
Discharge Types
Discharge Types describe where a student went when they left the Health Office.
Tool Search: Health Discharge Type
The Health Discharge Type Editor allows districts to enter reasons why a student was discharged from the health office. The discharge types created here will populate dropdown lists used by health staff when reporting student health information.
Health Discharge Type Tool
Add a New Discharge Type
- Select the New icon. The Discharge Type Detail field will appear below the Health Discharge Type Editor.
- Enter the Name of the discharge type within the Name field.
- Mark the Active checkbox to have the discharge populate dropdown lists used for student health records. If the Active checkbox is unmarked, the discharge type will still exist within the system; however, it will not populate on any student health dropdown lists.
- Select the Save icon. The discharge will appear within the Health Discharge Type Editor window.
Active discharge types will populate the Discharge(s) dropdown list found when creating a new health office visit within the Health Office Visits tab.
Student Health Office Visits Discharge View
Delete Discharge Types
- Select the Discharge Type from the Health Discharge Type Editor. The Discharge Type Detail field will appear below the Health Discharge Type Editor.
- Select the Delete icon.
- A prompt will appear asking to confirm deletion of the discharge type. Select OK. The discharge type will be deleted.
If a discharge type has been recorded for a student, the record cannot be deleted. Instead, mark that option as Inactive.
Mark a Discharge Type as Inactive
- Select the New icon. The Discharge Type Detail field will appear below the Health Discharge Type Editor.
- Unmark the Discharge Type as Active.
- Select the Save icon when finished. The discharge type will still be in the list of options for possible re-activation at a later time, but will appear not bolded and at the end of the list of active types.
Inactive Discharge Type
