Location: MT Data Upload > Program Participation
The Program Participation Upload contains data about student participation in Title I and LEP programs. The upload must be in .tsv format. See the MT Data Upload article for more information about this tool.
Image 1: Montana Program Participation Upload
Importing Program Participation Records
See the Uploading Files section of the MT Data Upload article for detailed information about importing records via the MT Data Upload tool.
The Retrieve New Student State ID File option is only relevant to Student Demographic uploads. Please ignore this option when uploading Program Participation data.
Upload Logic
- Students must have an enrollment record in the district that matches the school, district, and state IDs in the import.
- The enrollment record must be within the calendar that has the same end year as the end year on the enrollment.
- Students must have an active enrollment record.
- If multiple enrollment records exist for a student, the most recent enrollment record is used.
- Any existing information is overwritten with data included in the import file.
Program Participation Upload - Header Layout
Data Element | Description | Campus Location |
|---|---|---|
Record Type | The abbreviation for the type of file extract generated. This will always report as PP. Alphanumeric, 2 characters | Not dynamically stored |
Date | The most recent date the file was generated. Date field, 10 characters MM/DD/YYYY | Not dynamically stored |
Time | The most recent time the file was generated. Time field, 8 characters HH:MM:SS | Not dynamically stored |
Version | The most current version of the file interface specification and references to the application system. This field will always report as MT9.1. Alphanumeric, 5 characters | Not dynamically stored |
Program Participation Upload Layout
| Data Element | Description | Campus Location |
|---|---|---|
Record Type | Always reports a value of "PP" which stands for Program Proficiency. Alphanumeric, 2 characters | N/A |
| District Number | Unique identifier assigned to the district by the OPI. String, 4 digits Number is zero padded when necessary. | District Information > State District Number District.number |
| School Number | A unique number assigned by the Office of Public Instruction that identifies the school into which the students are enrolled. Numeric, 4 digits | School Information > School Number School.number |
| Calendar Number | A unique system number that identifies the calendar(s) chosen on the extract editor. Numeric, 1-3 digits | Calendar Information Calendar.number |
| Student's State ID | The reporting student's unique 9-digit statewide student ID number. String, 9 characters Number is zero padded when necessary. | Demographics > Student State ID Person.stateID |
| Student's Local ID | Unique student ID number assigned by the school of enrollment. Numeric, 15 digits | Demographics > Person Identifiers > Local Student Number Person.studentNumber |
| Last Name | The reporting student's legal last name. Alphanumeric, 40 characters | Demographics > Last Name Person.lastName |
| First Name | The reporting student's legal first name. Alphanumeric, 35 characters | Demographics > First Name Person.firstName |
| Filler | N/A | N/A |
| Title I Participation | Indicates the student participates in a Title I program. If the student reports a value of Y, the student must have at least one instructional service marked. 1 character, Y or N | Enrollments > State Reporting Fields > Title 1 Enrollment.title1 |
| Title I Reading | Indicates the student is receiving services in a Title I Target Assistance Program in the Title I Reading program. The Title I field must report Y. 1 character, Y or N | Enrollments > State Reporting Fields > Title 1 Instructional Services > Reading Lang Arts Enrollment.title1Reading |
| Title I Math | Indicates the student is receiving services in a Title I Target Assistance Program in the Title I Math program. The Title I field must report Y. 1 character, Y or N | Enrollments > State Reporting Fields > Title 1 Instructional Services > Math Enrollment.title1Math |
| Title I Science | Indicates the student is receiving services in a Title I Target Assistance Program in the Title I Science program. The Title I field must report Y. 1 character, Y or N | Enrollments > State Reporting Fields > Title 1 Instructional Services > Science Enrollment.title1Science |
| Title I Social Sciences | Indicates the student is receiving services in a Title I Target Assistance Program in the Title I Social Sciences program. The Title I field must report Y. 1 character, Y or N | Enrollments > State Reporting Fields > Title 1 Instructional Services > Social Sciences Enrollment.title1Civics |
| Title I Vocational/Career | Indicates the student is receiving services in a Title I Target Assistance Program in the Title I Vocational/Career program. The Title I field must report Y. 1 character, Y or N | Enrollments > State Reporting Fields > Title 1 Instructional Services > Vocational/Career Enrollment.title1Career |
| Title I Instructional Other | Indicates the student is receiving services in a Title I Target Assistance Program in an Instructional program that is a component of a Title I program and is not defined as any other instructional program listed. The Title I field must report Y. 1 character, Y or N | |
| Title I Health | Indicates the student is receiving services in a Title 1 Target Assistance Program in the Title I Health program. The Title I field must report Y. 1 character, Y or N | Enrollments > State Reporting Fields > Title 1 Support Services > Health, Dental and Eye Care Enrollment.title1Health |
| Title I Guidance/Advocacy | Indicates the student is receiving services in a Title 1 Target Assistance Program in the Title 1 Guidance/Advocacy program. The Title I field must report Y. 1 character, Y or N | Enrollments > State Reporting Fields > Title 1 Support Services > Guidance/Advocacy Enrollment.title1Counseling |
| Title I Support Other | Indicates the student is receiving services in a Title I Target Assistance Program in a Support program that is a component of a Title I program that is not defined as any other support program listed. The Title 1 field must report Y. 1 character, Y or N | Enrollments > State Reporting Fields > Title 1 Support Services > Other Enrollment.title1ServicesOther |
| Title I Part A Neglected | Indicates the student is considered Title I Part A Neglected. 1 character, Y or N | Enrollments > State Reporting Fields > Title 1 Part A Neglected Enrollment.neglected |
| Title I Part D Delinquent | Indicates the student is considered Title I Part D Delinquent. 2 string characters | Enrollments > State Reporting Fields > Title I Part D Delinquent EnrollmentMT.delinquent |
| Foreign Exchange | Indicates the student is a foreign exchange student. A student marked Foreign Exchange cannot be marked as an Immigrant. 1 character, Y or N | Enrollments > State Reporting Fields > Foreign Exchange Enrollment.foreignStudent |
| Gifted and Talented Evaluated | Import the gifted and talented evaluated data for the student. | Enrollments > State Reporting Fields > Gifted and Talented Evaluated Enrollment.giftedTalentedEval |
| Gifted and Talented Identified | Indicates the student was identified as gifted/talented. 1 character, Y or N | Enrollments > State Reporting Fields > Gifted/Talented Indentified Enrollment.giftedTalented |
| Homeless | Indicates the student is considered homeless. A student is homeless if they lack a fixed, regular and adequate nighttime residence. 1 character, Y or N | Enrollments > State Reporting Fields > Homeless Enrollment.homeless |
| Homeless Night Time Residence | Indicates the type of nighttime residence for the homeless student. If Homeless reports as null, this field will also report as null. String, 2 characters | Enrollments > State Reporting Fields > Homeless Night Time Residence Enrollment.homelessResidence |
| Unaccompanied Youth | Indicates if the student is not in the physical custody of a parent or guardian.
1 character, Y or N | Enrollments > State Reporting Fields > Unaccompanied Youth Enrollment.unaccompaniedYouth |
| Immigrant | Indicates the student is considered an immigrant.
1 character, Y or N | Enrollments > State Reporting Fields > Immigrant Enrollment.immigrant |
| Immigrant Date Entered US School | The date the student first enrolled in a US school.
| Enrollments > State Reporting Fields > Date Immigrant Entered US School Enrollment.immigrantDate |
| Military Connected Status | Indicates if the student is a dependent of a member of the U.S. Armed Services. The student must report one of the follow values:
If there is existing data in the Military Connected Status field for the student and the value in the import is null, existing data will not be overwritten. If the value in the import is 1, 2, 3 or 4, the existing data will be overwritten with the value in the import. Date field, 10 characters MM/DD/YYYY | Enrollments > State Reporting Fields > Military Connected Status Enrollment.militaryConnectedStatus |
| Twenty First Century | Imports the 21st Century Participant value.
1 character, Y or N | Enrollment Enrollment.TwentyFirstCentury |
| Year | The end year of the reporting school year (i.e., 2013 is reported for the 2012-2013 school year. String, 4 characters | Calendar Information > School Years > End Year Calendar.endYear |
