Consecutive Absence Report

Classic View: Attendance > Reports > Consecutive Absence Report

Search Terms: Consecutive Absence Report

The Consecutive Absence Report evaluates the number of days in a row in which a student is absent for at least the entered minimum percentage of the instructional minutes.

This report utilizes the Attendance Aggregation views, which are updated nightly or via a manual Attendance Aggregation Refresh. See the Attendance Aggregation Refresh and the Attendance Aggregation Preferences articles for more information.

Consecutive Absence Report

Report Logic

The Consecutive Absence Report requires attendance data to be entered on the student's Attendance tool. This report also uses the calendar's Period Structure information to only include periods marked as Instructional. 

A student's attendance day is included in the consecutive absence calculation when they were absent for at least the entered minimum percentage of the instructional day.

Students who meet the entered criteria multiple times during the date range print multiple times on the report in order of the most recent consecutive days' absence according to the date range entered (or calendar year by default). Exempt absences are not included on this report.

Report Editor Details

 The following information details the different areas of the Consecutive Absence Report editor.

OptionDescription
Which date range would you like to include in the report?
Date Range

To narrow the results of this report, a Start Date and End Date can be entered. These are not required fields and are not populated with any particular date. 


When these fields are left blank, the calendar's start and end dates are used.

Active Enrollments Only

Marking this checkbox limits the students displayed in the report to those whose enrollment records were active for all or part of the entered date range. 


When not selected, students who do not have active enrollment records during the entered date range are included in the report results.

Which students would you like to include in the report?
Student SelectionStudents can be selected for inclusion in the report by either a Grade level or an Ad hoc Filter. Only grade levels that are part of the selected calendar report. All students can be selected in the Grade level area, but choosing all students and multiple calendars when reporting on a large date range may slow server response time and delay the generation of the report.
Ad hoc FilterWhen an Ad hoc Filter is selected, only those students in the selected filter AND in the selected calendar(s) are reported.
Consecutive Days Absent
The Consecutive days absent defines the number of days in a row where the student was absent for at least the entered minimum percentage of the instructional day.
Minimum
Required
Represents the least number of days absent in whole numbers a student is marked absent. A value of 1 can be entered, but for this report it is not necessarily helpful.
MaximumRepresents the highest number of days in whole numbers a student is marked absent.

When values are entered in both the Minimum and Maximum fields, the report includes only those students who have at least the minimum amount of days absent and no more than the maximum number of days absent.
Minimum percent absent per day
Required
Indicates the percentage of minutes a student can be marked absent in order to be included in the report. A number between 1 and 100 can be entered (i.e., 100 = absent the entire day; 50 = absent half of the day; 25 = absent a quarter of the day).

In a school day that is 360 minutes, entering 50 in this field indicates the student was absent for half of the day, or 180 minutes. When the student is absent 179 minutes (less than 50% of the day), they are not included in the report; when the student is absent for 180 minutes (exactly 50% of the day), they are included in the report.
Which Absence Excuse type should be counted?
Absent Selection

Excuse types are assigned when the attendance office entered student attendance information for the day. The report can be generated to display unexcused, excused and unknown absences. A combination of these options are available:

  • Unexcused, Excused and Unknown - This is the default selection.
  • Unexcused and Unknown
Format, Calendar, Report Generation Selection
Report Format Selection
Determines how the report generates - PDF, DOCX or CSV format.
Calendar Selection

At least one calendar must be chosen in order to generate this report. Calendars can be listed by Active Year, by School or by Year. Use the CTRL or SHIFT keys to select multiple calendars.

Report Generation

To display the results of the report immediately, click the Generate Report button. This is best when the selection criteria is small (one or two calendars, a short date range, a smaller student selection, etc.).


To displays the results of the report at a later time, click the Submit to Batch button. This is best when the selection criteria is large (several calendars, a large date range, a large student selection, etc.). When this is done, a message displays asking for the selection of more Batch Queue options. See the Batch Queue article for more information.

Generate the Report

Because this report uses the Attendance Aggregation views, attendance entered today IS NOT INCLUDED on the report UNLESS the Attendance Aggregation Refresh is performed manually (not recommended during the school day).

  1. Enter a Start Date on which to base the number of attendance days included in the report.
  2. Enter an End Date for this report. 
  3. Determine if only active enrollments should be included in the report. If yes, mark the Active Enrollments Only checkbox.
  4. Select the students to include in the report by choosing a Grade level or by choosing an Ad hoc Filter.
  5. Enter the Minimum number of days absent for this report.
  6. If desired, enter the Maximum number of days absent for this report.
  7. Enter a value for Minimum percent absent per day.
  8. Select the appropriate option for the Absent Excuse types to include in the report.
  9. Select the desired Report Format.
  10. Select the desired Calendars to include in the report.
  11. Click the Generate Report button to see the results of the report immediately. Or, click the Submit to Batch button to choose when the report generates

When generating the report in PDF or DOCX, the value entered for the Minimum percent absent per day is printed below the report header. 

Consecutive Absence Report Print Display - PDF, DOCX Format

Consecutive Absence Report - CSV Format


Previous Versions

Consecutive Absence Report [.2231 - .2243]