Parent/Guardian Information

This documentation applies to both versions of Online Registration, with limited functionality for the non-Prime version.

Tool Search: Online Registration

This document provides information on entering parent/guardian information into an Online Registration application within the Portal. Parents and guardians are those individuals that have legal authority and make decisions on behalf of the student(s). Click the Add New Parent button to begin.

Parent/Guardian Information

Existing Parents/Guardians cannot be removed from an annual update application. Contact the school for guardian changes.  

For returning students, the parent/guardian on file displays. If there is information that is missing, the name is highlighted. To make changes and complete the missing fields, click a highlighted parent/guardian. To add a new parent/guardian, click the Add New Parent/Guardian button.

Screenshot of the Household tab that is displaying an existing parent or guardian.

A display grid may appear in all OLR person sections that shows the people in the other sections of the OLR application. This is to remind parents/guardians to not create those people again.

Screenshot of people that exist in other parts of the application.

Demographics

  1. Enter information within the required fields.
  2. If No is selected in the Does this person live at the address listed below? question, click the I am unable to provide an address for this parent checkbox or complete all of the required address fields.
  3. Click the Next button.

Screenshot of the Demographics fields when entering a new parent or guardian.Adding Parents/Guardians

Contact Information

  1. Enter the following about the parent's contact information:
    1. Cell Phone
    2. Work Phone
    3. Other Phone
    4. Email For Parent
  2. Determine the Contact Preferences for each entered contact. Definitions are provided for each type of preference.
  3. Click the Next button.

Screenshot of the Contact Information fields when entering a new parent or guardian.Parent/Guardian Contact Information Pleat

Migrant Worker (Prime Only)

  1. If the parent is a migrant worker, mark the Migrant Worker checkbox.
  2. Click the Next button.

Screenshot of the Migrant Worker fields when entering a new parent or guardian.Parent/Guardian Migrant Worker Pleat

Active Aid(Prime Only)

This is a core pleat. The image below displays an example of how the pleat can be set up.

  1. Mark whether the parent/guardian is a member of the military.
  2. Click the Save button.

Image of the Impact Aid PleatParent/Guardian Impact Aid Pleat

Data entry for the parent/guardian is complete. The screen will return to the first page of the Parent entry screens where additional parents/guardians can be entered.

To enter additional parents/guardians, click the Add New Parent button. Repeat the instructions noted above If no further parents/guardians need to be entered, click the Save/Continue button.